International Council of Archives

More information on hosting the Annual Conference

The ICA Annual Conference is organised jointly by the host institution (or partnership, usually including the National Archives) and ICA. Potential hosts must meet ICA’s criteria in order that the Annual Conference reflect ICA’s mission and values, most importantly the principle that the host country facilitates free access by ICA members, participants and speakers. The financial model involves a large component of self-financing – in other words the cost of hiring the venue will need to be covered by the registration fee. The professional programme, which aims at international excellence, is the responsibility of ICA’s Programme Commission, although the host is represented to ensure that the content meets national and regional needs and interests.

 There is comprehensive documentation providing information on the process as well as guidance and practical support. It includes:

• ICA Conference Manual
• ICA Annual Meeting Host Selection Procedures
• ICA Annual Conference Host Selection Criteria
• ICA Annual Conference Checklist for Host
• Annual Conference Budget Elements
• ICA Annual Conference: notes for candidates bidding to be host