Who can apply?
Any repository holding archival records is eligible to apply for a grant from this fund. Grants may be used for the direct salvage of endangered records: including services such as freeze-drying, storage, transport of materials and hire facilities; supplies such as acid-free boxes and folders, storage cartons, cleaning materials, plastic milk crates and protective clothing; and to cover the costs of volunteers or other workers to assist with the salvage.
Offer small grants to any repository that holds archival records or special collections. Funds may be used for the direct recovery of damaged or at-risk materials, such as freeze drying, storage, transportation of materials, and rental facilities. Eligible expenses include supplies like acid-free boxes and folders, storage cartons, cleaning materials, plastic crates, and protective gear. The fund can also defray the costs of volunteers or laborers assisting with recovery efforts.
Provide consultation with archival experts to repositories seeking information on response and recovery, including setting up triage areas, drying wet materials, and conservation and preservation of damaged items.
When it is safe to enter the disaster region, the fund may support the deployment of a group or team of archival experts to provide hands-on guidance in response and recovery efforts.
Review Committee
A review committee, consisting of at least three representatives from ICA (including the Chair of the Programme Commission, the Chair of the Expert Group on Emergency Management and Disaster Preparedness, and the Chair of the Expert Group on Archives Buildings and Environments, or their designates), will review applications and select grant recipients. The committee will score applications based on predefined criteria and the availability of funds. Within three months of receiving aid (whether monetary or services), recipients must submit a report detailing how the aid was utilized.
The Disaster Relief Fund is supported by monies from ICA and its members.
The ICA Disaster Relief Fund is chaired by the Expert Group on Emergency Management and Disaster Preparedness Chair and managed by the ICA Secretariat.
For any questions, please email us at ica@ica.org.
Start your application process by completing the form below: