5. Diversity and harmony among archival cultures and societies

Please note that abstracts and biographies have been published as provided by the authors. The ICA has chosen not to translate or edit the submissions for the 2016 Congress so as to reflect the diversity and international nature of the ICA.

Tuesday 6 September - Next Day


Date : Tuesday 6 September 2016 16:45-18:15

Room : HALL E3+4

Presentations : P005 / P006 / P007

005 “Bringing Peace to Europe: The Memory of the Post-War European integration process in the Historical Archives of the European Union”

Available in languages ENG

For centuries, war has been a constant factor in the history of Europe and conflicts between nations were regularly resolved, or rather not, by acts of violence. Only after the devastations of World War Two, Western European nations under the leadership of the French Government launched a project that brought 60 years of unprecedented peace and prosperity: The project of the European Communities, now European Union. The EU brought about a completely new concept of conflict management through negotiations and a revolutionary supranational governance system. The process was triggered by the declaration of French Foreign Minister Robert Schuman on 9 May 1950, the day that later became Europe Day, through the proposal of pooling French and German coal and steel production under a supranational governance. Schuman claimed that “This new way of the pooling of coal and steel production should immediately provide for the setting up of common foundations for economic development as a first step in the federation of Europe, and will change the destinies of those regions which have long been devoted to the manufacture of munitions of war, of which they have been the most constant victims.” Schuman concluded that: “The solidarity in production thus established will make it plain that any war between France and Germany becomes not merely unthinkable, but materially impossible.”   Paper contents: 1. Unique supranational archives on quest for peace and prosperity Peace and prosperity have provided the role model of the European Union and, thus, are the raison d’etre of this Archives. The project of the European Union is since 1950 documented in the Historical Archives of the European Union, located at the European University Institute in Florence, Italy. The Archives is unique in that it documents the only existing democratic supranational government worldwide.


Dieter SCHLENKER, Historical Archives of the European Union, Italy

Dieter Schlenker is the Director of the Historical Archives of the European Union since January 2013. Before, he worked for UNESCO, first as archivist at the Paris Headquarters, then as head of the Information and Knowledge Management Unit in Bangkok, Thailand. Previously, he worked as Records Manager at Ford Company European Headquarters in Cologne and at FAO Headquarters in Rome. Describing himself as “an archivist by profession and heart”, Schlenker holds an Archivist Diploma from the Archival School of the Vatican Secret Archive and a PhD in Modern History from the University of Heidelberg, Germany.


P006 Les archives diplomatiques : mémoire des conflicts, art de la paix

Available in languages FRE

Les archives diplomatiques ont vocation à être, par excellence, les médias destinés à contribuer à la connaissance des peuples entre eux. Elles sont parfois la mémoire de moments douloureux. Les archives diplomatiques françaises sont ainsi les outils de la connaissance, au-delà de l'histoire de France, de l'histoire des peuples et de leurs relations : découverte mutuelle, histoires de confrontations, d'affrontements, mais par dessus tout histoires de bâtisseurs de paix. Elles apportent aussi un témoignage précieux lorsque certains moments des histoires nationales, comme les périodes de dictatures, courent le risque d'être, volontairement  ou non, effacées. Les outils pour exploiter et valoriser ces ressources sont multiples et l'utilisation des nouvelles technologies, conjuguée avec celle des outils traditionnels, en amplifie la portée. A titre d'exemple et de retour d'expérience, on exposera plusieurs projets réalisés cette année par les Archives diplomatiques de France afin de démontrer comment expositions grand public, publications, expositions virtuelles, réseaux sociaux, colloques scientifiques peuvent ainsi être associés : l'Art de la Paix, exposition grand public dans l'établissement prestigieux du grand Palais à Paris, est une passerelle entre archives et histoire de l'art; le colloque qui se tiendra au même moment sur les archives des dictatures des 5 pays d'Amérique latine réunis dans le "plan Condor" a été l'occasion de travailler avec les chercheurs, les associations d'exilés, les associations mémorielles, et de construire une réflexion sur l'utilisation, le rôle et le statut des archives, entre devoir de mémoire et droit à l'oubli. Lors de ces deux opérations, on utilise des médias différents (archives, oeuvres d'art, photographies, documents publics et privés, archives orales, témoignages directs, archives audiovisuelles) et toutes les ressources de valorisation offertes par les nouvelles technologies.

Françoise WATEL

Françoise WATEL, Ministère des Affaires étrangères, France, France

Conservateur général du Patrimoine, Françoise Watel est chargée, au sein de la direction des Archives du ministère français des Affaires étrangères, de coordonner les stratégies numériques et les outils électroniques de valorisation et de conservation des archives. Elle est également responsable de la valorisation et de la conservation des fonds concernant l'Amérique et à ce titre prépare un colloque international sur les archives des dictatures des pays du Cône sud (Argentine, Chili, Brésil, Uruguay, Paraguay) en liaison avec diverses institutions françaises et américaines et des associations d'exilés.


P007 The Impact of Hoover Commission on Taiwan Official Documents System after World War II

Available in languages CHI

Researchers of archival undertaking history have often indicated that the official documents system of China did not develop obviously because of social unrest in the country after World War II. In fact, with the outbreak of the Korean War, the US' strategy in the Far East subsequently changed gave the ROC government breathing space after retreating to Taiwan in 1949. President CHIANG KAI-SHEK(蔣介石) took the opportunity to commission the minister without portfolio of Executive Yuan HUANG CHI-LU (黃季陸) to improve administrative efficiency and analyze administrative structure of ROC government in 1955. But, HUANG’s suggestion did not be adopted by President CHIANG finally, in order to proceed with the purpose as mentioned above, President CHIANG commissioned Vice-president of Examination Yuan WANG YUN-WU(王雲五) to visit Hoover Commission and gather information about the purpose, method, and achievements of the commission for the administrative reform of ROC government as reference when WANG attend 12th United Nations General Assembly in 1957.WANG’s report impelled the Office of the President institute the Presidential Temporary Administrative Reform Committee(PTARC), and the Executive Yuan institute Administrative Reform Committee(ARC). The two institutions mainly aimed at administration, national defense, finance, economy, culture and education, budget, general services, public enterprise, jurisdiction, examination and civil service to put forward criticisms and suggestion. In these 10 topics, the records and archives management are part of the general services topic, and its related suggestion not only made the Executive Yuan institute General Services Committee(GSC), the official documents authority of Taiwan, but also made Taiwan official documents system reformed and merged with American perspectives. It is an important achievement in Taiwan archival undertaking history, however, the government had classified the two institutions’ achievements secret and make many people believed the official documents system of China after World War II still keeps the same situation as before.

Yu-Fan WU

Yu-Fan WU, Graduate Institute of Library, Information and Archival Studies, NCCU, Chinese Taipei

Ph.D. Candidate of the Graduate Institute of Library, Information and Archival Studies, National Chengchi University

Wednesday 7 September - Previous Day - Next Day


Date : Wednesday 7 September 2016 09:50-11:20

Room : HALL E5

Presentations : P036 / P037

P036 Indigenous Voices: Connecting and Building Culturally Sensitive Engagement with Australian Indigenous Peoples and Collections

Available in languages ENG

Archives, libraries and cultural institutions have increased access to records relating to Indigenous Australian people just over recent years. This increase in access has lead to a growing professional, and indeed broader public understanding, of the importance of these records for acknowledging past injustices and in promoting social justice and reconciliation in the Australian society. Engagement between Indigenous Australian people and archives is often a complex and debated space, a contested site for the reclamation of voices and rights. This engagement, however, is essential for building awareness and understanding of Australian history.

The State Library of New South Wales in Sydney, Australia, has over the past three years developed a renewed focus on connecting and building culturally sensitive engagement with Indigenous Australian peoples and collections, resulting in the development of an Indigenous Services Branch within the Library. By examining the development of Indigenous Services at the State Library of NSW, this paper will discuss the opportunities that exist for the archival profession to embrace diversity by building culturally sensitive engagement. The paper proposes to discuss these opportunities in two ways:

Firstly, it will look at engagement with contested historical archival collections, by drawing on the example of Indigenous Australian language documentation held by the Library, as part of the Rediscovering Indigenous Languages project.

Secondly, it will discuss the development of the Library’s recently launched Indigenous Collecting Strategy. This strategy aims to progress Indigenous contemporary collecting as a priority.

The paper will invite participants to explore questions such as: how can cultural institutions contribute to the redressing the imbalance of voices held in historical archives? Why is this important in the contemporary context? How can we embed culturally diverse perspectives into archival theory and practice, and in turn influence policies and procedures that promote culturally sensitive engagement?


Kirsten Thorpe, State Library of New South Wales, Australia

Kirsten Thorpe is the Manager, Indigenous Services at the State Library of New South Wales. The Branch was established in 2013 to further develop the delivery of collections and services to Indigenous people in NSW. Kirsten is an Indigenous Australian woman, descendant of the Worimi people of Port Stephens New South Wales. Kirsten’s professional and research interests relate to the return of archival sources of material to Aboriginal and Torres Strait Islander communities. Kirsten is also interested in the opportunities that the digital domain present for Aboriginal and Torres Strait Islander communities to be actively involved in managing their cultural heritage resources. Kirsten holds a Masters of Information Management and Systems (Professional) from Monash University, Australia a Post Graduate Diploma (Archives and Records) from Edith Cowan University and a Bachelor of Social Science from the University of Newcastle, Australia. Kirsten is a professional member of the Australian Society of Archivists and current Convenor of the ASA Indigenous Issues Special Interest Group.

Monica Galassi, State Library of New South Wales, Australia

Monica Galassi is an Italian researcher who has been studying, researching and working in Australia since 2010. Her research background concentrates in the field of Indigenous physical and digital archives, digital return and repatriation. Monica is passionate in finding International and Transnational links and connections to assist Indigenous people to reconnect with their cultural heritage. She holds a Bachelor Degree in Information Studies and a Master Degree in Cultural Anthropology, Ethnology and Ethnolinguistic from Cà Foscari University, in Venice, Italy. Monica is currently the Project Officer of the Indigenous Services Branch at the State Library of New South Wales. 


P037 Meeting Indigenous Information Needs at the Union of BC Indian Chiefs

Available in languages ENG

This presentation will outline my experiences as a librarian and archivist after a year of work at an institution serving the needs of Indigenous peoples in Canada. The first part of this presentation will provide an overview of the institution, its activities, and how information resources are used to support these activities, with a particular focus on meeting Indigenous information needs (both in terms of the resources themselves and how these resources are organized). The second part of this paper will examine how my education experience did – and did not – prepare me for this role and will offer suggestions for ways in which students can be better prepared to serve the needs of Indigenous peoples and communities. The Union of British Columbia Indian Chiefs (UBCIC) is a non-profit political organization representing Indigenous communities in the province of British Columbia, Canada. It was formed in 1969 in response to the Canadian federal government’s “White Paper” which endorsed assimilationist policies and was strongly objected to by Indigenous people. The Resource Centre for the institution was established in the 1970s in order to support UBCIC’s objectives, such as the recognition of Indigenous rights and title. In addition to collecting, preserving and providing access to resources of use to this work, the Library and Archives also carries out its activities in ways that better serve Indigenous needs and perspectives. For example, both the Library and Archives, and UBCIC itself, have endorsed the Protocols for Native American Archival Materials, all researchers using the facilities and resources must sign an Ethical Research Agreement, and the library is organized according to a Brian Deer classification scheme. Working in such a facility has highlighted for me some of the ways which libraries and archives must adapt in order to meet Indigenous research needs and also be more respectful of Indigenous protocols and perspectives – protocols and perspectives which I do not believe are adequately addressed during formal archival education.

Melissa ADAMS

Melissa ADAMS, Union of BC Indian Chiefs, Canada

Melissa Adams is currently the librarian and archivist for the Union of British Columbia Indian Chiefs located in Vancouver, Canada.  She is a member of the Nisga'a Nation from the Northwest Coast of Canada.  She has a Bachelor of Arts in History and First Nations Studies and Master of Archival Studies.



Date : Wednesday 7 September 2016 09:50-11:20

Room : ROOM 307

Presentations : P041 / P074 / P159

P041 The force of the original. Accountability, fight against corruption and social justice in Catalonia

Joan SOLER, Vicenç RUIZ

Archives and records management must play a central role in conflict resolution, in the defense of human rights and the fight against corruption. On the one hand archives are centers that protect authentic and quality documents. On the other, records management is a methodology that protects the efficiency, effectiveness and reliability of actions initiated to protect citizens' rights and encourage their participation in decision-making processes. These are the principles that have determined advocacy actions of our profession by the Association of Archivists and Records Managers of Catalonia. In this presentation we want to show how we can also fight for a fairer world from the defense of our profession. Five initiatives have served to enhance these aspects:

- Active participation in the Transparency, Access to Information and Good Governance Act of Catalonia has allowed us to include records management as the technical foundation of any advertising information on specific portals and to connect information with its original and primary sources. Under the campaign "Transparency in depth" we have fixed a stable framework of collaboration between professionals and politicians to improve transparency policies.

- Active collaboration with the Anti-Fraud Office of Catalonia to break opacity, to promote access to public information in cases of corruption, and to articulate a true accountability. The AOC has established a cooperation protocol, a framework for exchange of knowledge and a series of concrete actions to promote records management as a weapon against corruption.

- The use of records management to help uncover malpractice in the use of documents. In this aspect, AAC has alerted about the "4F case", in which Barcelona local police documentation related to alleged tortures was disposed of without control, and the Parliament corruption inquiry commission called « Jordi Pujol comission», who was former president of Catalonia,


Joan SOLER, Associació Arxivers - Gestors de Documents de Catalunya, Spain

President of the Association of Archivists and Records Managers of Catalonia. Director in the Terrassa Historical Archive. Professor on Diplomatics in ESAGED in UAB and UB. Member of the Steering Committee of SPA and member of the Advocacy Expert Group of ICA.

Vicenç RUIZ, Associació Arxivers - Gestors de Documents de Catalunya, Spain

not provided


P074 Aresta Project. Electronic Archive of the Catalonia Government


ELECTRONIC ARCHIVE OF CATALONIA GOVERNMENT ARESTA es un proyecto de gobierno enmarcado en la estrategia de la Generalitat de Catalunya (gobierno subestatal) para el avance de la implantación de la administración electrónica y la reforma de la administración pública, agilizando, simplificando y mejorando los procesos que se desarrollen en el ejercicio de sus funciones y competencias. Concretamente, se trata de un gestor documental corporativo que permite el tratamiento y archivo de documentos electrónicos. ARESTA cubre la gestión y conservación documental en fase de tramitación, mediante la Plataforma de servicios de gestión documental (PSDG), y en fase de vigencia, a través del archivo electrónico iArxiu (desarrollado por CAOC, donde la documentación es conservada según lo establecido en las disposition schedules –TAAD‐). La PSGD tiene como principal objetivo dotar a la Administración de un sistema de gestión documental corporativo en el que se integren los diferentes sistemas de información, garantizando el tratamiento común y normalizado de los documentos electrónicos de acuerdo con el modelo predefinido de gestión documental. iArxiu conserva la documentación, permanentemente o durante un periodo determinado, asegurando la integridad del contenido, su validez administrativa y jurídica y su acceso y recuperación a lo largo del tiempo; así como, desarrollando soluciones a problemas derivados de la obsolescencia tecnológica o de la durabilidad de los soportes. Este proyecto implica a los 13 departamentos de la Generalitat y a más de 170 entes dependientes, cuyas competencias legales en esta materia son el desarrollo de normas procesales y de procedimiento administrativo en ámbito catalán o la gestión y protección del patrimonio histórico, arqueológico, documental y científico, entre otras.


LLuis CERMENO, Culture Departament of Catalonia, Spain

Lluís CERMENO archivist of the Government of Catalonia (Spain). Degree in Contemporary History (Autonomous University of Barcelona) and Master in Public Management (Universitat Pompeu Fabra). I am currently coordinator of records anagement systems of Catalan Government,a technical unit composed of five technicians archivists. From this unit we are promoting the implementation of the rules of corporate record management in government projects of the Government. The project is called ARESTA and aims to provide an electronic administration of records by the administration and the Government of Catalonia. My unit works in close coordination with the units responsible for information technology and promotion of e-government and also with the records managers of the 30 departments and agencies have to apply ARESTA. Likewise, I am the secretary of the National Commission of Access, Appraisal and Disposition of Records. This is the body that has the authority to establish regulations for disposal of records and define its general system of access. Finally, I’m a member of the AENOR Technical Committee 50 / SC1 which is the mirror of two ISO committees. In particular ISO / TC 171 Document management applications and ISO / TC 46 / SC11Archives / Record management From this committee I have taken part in the voting papers and records management standards adopted in both Spanish and Catalan language. Especially the following standards ISO: 15489, 30300, 23081 and 26122. We strive to make all this work of standardization is reflected in the project ARESTA.


P159 Email administration in Mexico, at INAI

Francisco Javier ACUÑA LLAMAS, 

Some of the contents of email messages issued by public servants are records, so it is necessary to generate and apply regulatory provisions, to enforce preservation of institutional email messages and establish treatment advice regarding the information contained within; furthermore, the current provisions are neither specific nor mandatory, so it is necessary to adapt and develop appropriate new provisions aimed to ensure the right of access to public government information in order to reach the goals of open government.

It is important to remark that provisions and best practices involved in the object of study will also include analysis of the metadata contained in email messages and the position importance of the public servant that generates them.

It is equally important to analyze the preservation of email messages on the basis of "institutional interest", "historical value", and “trust improvement”, issues being discussed in Mexico at the moment.

Besides it is relevant for this case study to find out which type of cloud is being used currently (if any) to handle email among public servants to carry on their activities.    


To contribute to the proper maintenance, storage and preservation of e-mail records issued by public servants, either in a private, public or community cloud, in order to promote access to information, and trust on it.

This may be reached by constructing specific criteria for e-mail records and by proposing normative provisions.

The project also tries to find out how e-mails information contributes to improve trust in governmental information.

The procedure is executed by applying a questionnaire to determine if there are requests for information on email messages that the agencies are generating in the course of their functions. The questionnaire will aid in the analysis of e-mail managing and towards an understanding of the interpretation to be given to the messages as well as the legal precepts that underlie on their maintenance and preservation criteria.


Francisco Javier ACUÑA LLAMAS, INAI


The National Institute of Transparency, access to information and personal data protection, Mexico

He has a law degree from the “Regiomontana University” and has PhD in Political Science and Sociology by the “Complutense University of Madrid”. He was a professor at the Graduate Specialty of Right to Information at “National

Autonomous University of Mexico”.

Author of several books and publications on subjects related to human rights and

Discrimination; Electoral transparency; Right to Information; Transparency and Corruption; Personal Data and Access to Information, just to name a few. He is currently a columnist for the newspaper “El Excelsior” in Mexico.

He has been invited for giving conferences, speeches, presentations and lectures at several universities in all Mexico states and some others cities as, Brussels, Belgium; Lima, Peru; Ciudad del Este, Paraguay; Buenos Aires, Argentina;

Córdoba, Argentina; Kiev, Ukraine; Durban, South Africa; Sevilla, Spain; Salamanca, Spain; Warsaw, Poland; Quito, Ecuador; among others.

He was Coordinator of Information, Documentation and Transparency at of the Electoral Tribunal of the Federal Judicial Branch from 2011-2014, institution where he also served as General Director Liaison and Transparency, and Secretary of the Commission for Supervision and Resolution. On May 14, 2014, he was sworn in as Commissioner of the Federal Institute of Access to Public Information and Data Protection.



Date : Wednesday 7 September 2016 09:50-11:20

Room : 317

P045 Continuum and Community Archives 

Available in languages ENG KOR FRE

The continuum theory emphasized the necessity to understand records and archives not only as physical entities, but also as conceptual and logical constructs. Hereby records and archives can be understood as a symbolic token which makes various meanings according to the different contexts. In this sense we can conceive the act of records and archives management not only as organizational treatments of physical entities, but also (or rather) as the act of logical and conceptual construction (signification, meaning making). In this context we can come to understanding of the role of the records managers and the archivists not only as manager of records and archives as physical entities, but also as the active and creative meaning makers. We can discuss these logics in light of the 4 paradigms of evidence, memory, identity and community in concrete and deep, based on records and archives. At the same time We can discuss these logics in light of the 3 dimensions of signification, domination, and legitimation. Hereby we can switch into the theme of community archives. What is the community archives? What must be community archives? How can we make desirable community archives? We can discuss these questions in light of the above mentioned continuum theories. We can talk about the dimension of records and archives as the data, the sources of information, knowledge and culture for the community. Herby we can discuss the many kinds and types of community. We can discuss the desirable community contributed and driven by archives with various contemporary and historical instances of records and archival fields.   
For the historical instance we take especially a theme of sunglihak community of Joseon dynasty (korea) based on records and archives management. To make our discussion more fruitful, we introduce the theories of the semiotics (study on signification, meaning making), constructivism, and sunglihak (yin and yang, five elements, li and gi). From this point of view we can discuss again the meaning and value, and the orientation of the continuum.

Meung-Hoan NOH, Frank UPWARD, Anne GILLILAND, Andrew FLINN, Katherine JARVIE, Gillian OLIVER

Meung-Hoan NOH, Hankuk University of Foreign Studies, Republic of Korea

Meung-Hoan Noh studied contemporary history at the university of Münster of Germany and acquired Master degree (1988) and Ph.D. at the University of Essen (1991). Since 1992 he has been teaching History at the Department of History of Hankuk University of Foreign Studies of Seoul Korea. Since 2001 he has been also teaching history and theories of archival management in the Department of Information and Archival Studies (Graduate School Program) of Hankuk University of Foreign Studies. He was a visiting scholar of Georgetown University of USA (Center for German and European Studies) in the period of 2003-2005. He is a Steering Committee member of the ICA-SAE since 2008. He organized an international conference on Business and Regional Community Archives in Seoul 2010, and on Archival Theories 2012. He had presented his papers in AERI (Archival Education and Research Institute) of 2011, 2012, 2013. He has been publishing many articles and books on European contemporary history and archival theory & history. He was the director of the Museum and Historical Archives of Hankuk University of Foreign Studies. He served as a visiting scholar to Woodrow Wilson Center in the fall of 2012. Currently he is the director of the Department of Information and Archival Studies, Dean of Human Science College of this University, and the president of Korean Society of Archival, Information and Cultural Studies.

Frank Upward, Monash University, Australia

Frank Upward is best known as the archival profession's primary developer of continuum strategies and models but was also an innovative teacher at under-graduate and postgraduate levels at Monash University where he designed and taught courses in archives and records management, information management, and information systems. He was involved in project based team teaching using the Bauhaus studio method and has translated that experience into archival theory and with colleagues has inscirbed project developments into a discipined base for recordkeeping informatics.  Now in semi-retirement, he is still active as Principal Researcher in Monash's Centre for Social and Organisational Informatics and is a continuing contributor to that University's internationally renowned Records Continuum Research Group.

Anne GillilandUCLA, USA

Dr. Anne J. Gilliland is Professor and Director of the Archival Studies specialization in the Department of Information Studies, Director of the Center for Information as Evidence, Graduate School of Education & Information Studies, and a faculty affiliate of the Center for Digital Humanities at the University of California Los Angeles (UCLA). She is also the director of the Archival Education and Research Initiative (AERI), a global collaborative effort amongst academic institutions that seeks to promote state-of-the-art in scholarship in archival studies, broadly conceived, as well as to encourage curricular and pedagogical innovation in archival and recordkeeping education locally and worldwide.
She is a Fellow of the Society of American Archivists and recipient of numerous awards in archival and information studies. She is an Honorary Research Fellow of the Centre for Global Research, RMIT University in Melbourne and has served as a NORSLIS (Nordic Research School in Library and Information Science) Professor (with Tampere University, Finland; Lund University, Sweden; and the Royal School, Denmark), and as an Honorary Professorial Research Fellow, Humanities Advanced Technology and Information Institute, University of Glasgow. She has taught courses as a visiting faculty member at Renmin University of China in Beijing and the University of Zadar, Croatia.
Her research and teaching relate broadly to the history, nature, human impact and technologies associated with archives, recordkeeping and memory, particularly in translocal and international contexts. Her recent work has been addressing recordkeeping and archival systems and practices in support of human rights, recovery and daily life in post-conflict and diasporic settings; the politics and nature of metadata; digital recordkeeping and archival informatics; and research methods and design in archival studies.

Andrew Flinn, University College London, United Kingdom

Faculty Position : 2005 Visiting Professor, University of Tokyo

Katherine Jarvie, Monash University, Australia

not provided

Gillian OLIVER, Victoria University of Wellington, New Zealand

Gillian Oliver, PhD is Director of the Master of Information Studies programme at Victoria University of Wellington, New Zealand. Her professional practice background spans information management in the United Kingdom, Germany and New Zealand. Her research interests reflect these experiences, focusing on the information cultures of organisations. She is the co-author (with Fiorella Foscarini) of the book Records Management and Information Culture: Tackling the People Problem (Facet, 2014) and is currently leading research funded by the International Council on Archives (ICA) to develop an information culture toolkit for archival authorities. She is Honorary Research Fellow at the Humanities Advanced Technology and Information Institute, University of Glasgow and at The Open Polytechnic of New Zealand. She is a member of Archives New Zealand’s Archives Council. She has been a member of the New Zealand Library and Information Management Journal editorial board since 2006, and is co-Editor-in-Chief of Archival Science



Date : Wednesday 7 September 2016 15:05-16:35

Room : HALL E3+4

Presentation : P071 / P072

P071 Preserving Inuit Culture and Language in Canada's Arctic:  A case study of the Inuit Broadcasting Corporation

Available in languages ENG

This paper will outline how the Inuit Broadcasting Corporation, located in Iqaluit, Nunavut Territory, Canada, is meeting the challenge to protect Inuit language and culture through the development of skills and infrastructure.   Established in the late 1970s, the Inuit Broadcasting Corporation maintains a collection of approximately 40 years of priceless historic film and video material.  It involves an estimated 9000 hours of footage and completed programs valued at approximately $60 million dollars. Since the 1970s the videographers have been recording the beginning of a whole new stage in Inuit history from an Inuit perspective, including the transition from dog teams to digital phones, the signing of Inuit land claims and the creation of the territory of Nunavut itself.   After a risk assessment survey conducted by Library and Archives Canada in 2008, preservation of this footage, largely on magnetic tape, was identified to be of critical importance due to impending media and equipment obsolescence.  In 2009, Rosaleen Hill, preservation consultant, was hired to develop a policy framework, identify appropriate collection management systems, and to develop the requirements for an archival and preservation training program.  In 2013, the IBC contacted Hill to develop that archival and preservation training program.  Together, Rosaleen Hill and Kelly Stewart, archives consultant, were contracted to develop a training program that would lead to skills development and retention of those skills in Nunavut.   This paper will discuss the challenges of providing training to a diverse range of participants in a remote community, such as the delay of supplies due to ice floes, which prevented the Sealift from delivering to Frobisher Bay.  Ultimately, this paper will conclude with a report on the products of, and ultimate success of, this training program.

Kelly STEWART, Rosaleen HILL

Kelly STEWART, Consultant, Canada

Kelly Stewart graduated with a Master of Archival Studies degree from the University of British Columbia in 1994.  Since then she has worked in a number of archives and records management settings including the Sto:lo Nation, Simon Fraser University and the City of New Westminster.  Starting in 2005 she has consulted to a wide variety of memory institutions and government agencies on all manner of things archival including as Archives Advisor for the Archives Association of British Columbia. She has been an Adjunct Faculty member of the School of Library, Archival, and Information Studies at UBC, and a sessional instructor in the Library Technician Program at the University of the Fraser Valley.

Rosaleen Hill, Master of Art Conservation Program, Queen's University, Canada

Rosaleen Hill is the Director of the Master of Art Conservation Program and Assistant Professor of Conservator of Paper, Photographic Materials and New Media. Prior to joining Queen’s University Rosaleen taught at the University of British Columbia and the University of Canberra. She has worked as a cultural conservation consultant developing the British Columbia Archives Preservation Service and a wide range of mid-career training workshops delivered throughout Canada. Additionally, she has completed many conservation treatments of archival and works of art on paper for both institutions and private clients.


P072 Making the Implicit Explicit: Australian Aboriginal Ancestral Remains and the Networked Archive of the Twenty‐First Century

Available in languages ENG

"The repatriation of ancestral remains is an extraordinary Indigenous achievement and inter-cultural development of the past 40 years" (Fforde et al., 2013 ‘Return, reconcile, renew’, Summary of Successful Linkage Projects Proposals for Funding Commencing in 2013 by State and Organisation, Australian Research Council). Over the last few centuries the remains of thousands of First Nation peoples have been taken, without permission, for reasons including 'scientific' studies. This practice was particularly prevalent in Australia and New Zealand. This paper presents findings from an Indigenous-led research project examining the process of ancestral remains repatriation, in particular the role of recordkeeping and archives in reclaiming the stories of the remains and their time away from country. A key question for the project concerned information about the taking, subsequent custody, use and repatriation of ancestral remains. In addition to material archives, implicit knowledge of the remains may be held in memory and oral records. Oral memory has formed the foundation of intergenerational knowledge transfer in aboriginal communities for countless generations, and embeds practices, traditions and values in western cultures. Explicit knowledge documented in textual, image, and audio-visual records has its own narrative as it passes down through time and becomes affected by historical contingencies. The people, organisations, and events that define or contextualise the story of the remains have their own histories documented by records and memories. Much information is documented in museum archives, where the context surrounding museum collections, including ancestral remains, is recorded. However these archives are often catalogued separately to collections meaning that valuable knowledge relating to ancestral remains become separated from the remains themselves. This paper explores the utilisation of network informatics to interconnect records of any form, releasing the embedded knowledge to enable the meaningful remembering and retelling of the stories of the taking and return of ancestral remains.


Gavan McCarthy, The University of Melbourne, Australia

Gavan McCarthy has worked at the University of Melbourne in and around archives since 1978. In 2007, he was appointed Director of the eScholarship Research Centre in the University Library and in 2013 was appointed Associate Professor. He was Director of the Australian Science and Technology Heritage Centre (1999-2006) and led the Australian Science Archives Project (1985-1999), both in the Department of History and Philosophy of Science, Faculty of Arts, University of Melbourne. His research, predominantly based on action research methodologies, covers the history and archives of Australian science, contextual information frameworks, archival science and the preservation of knowledge, and the utilisation of network science in social and cultural informatics. He is a chief investigator on the Australian Research Council-funded project ‘Return, reconcile, renew: understanding the history, effects and opportunities of repatriation and building an evidence base for the future.’

Ailie Smith, The University of Melbourne, Australia

Ailie Smith is a Senior Research Archivist at the University of Melbourne's eScholarship Research Centre. Her work includes managing projects, the publication and management of a range of web resources, working with a range of organisations to enable them to manage their own archival collections and resources, as well as collaborating with researchers in projects with a social and cultural informatics focus. Ailie has been working on the 'Return, Reconcile, Renew' project since 2014.



Date : Wednesday 7 September 2016 15:05-16:35

Room : HALL E6

P076 Harmony and friendship in the Nordic Archival Community

The Nordic countries, in Northern Europe, consist of five national states Denmark, Finland, Iceland, Norway, and Sweden and three autonomous regions, the Åland Islands, the Faroe Islands and Greenland. For historical reasons these countries have long tradition for cooperation in many fields. The first Nordic Archives Conference was held in Stockholm in 1935. Since then the Nordic National Archives have strengthened and widened their cooperation. Today it consists of these main factors; annual meetings of National Archivists, publication of The Nordic Archives Journal (Nordisk Arkivnyt), a joint outreach The Archives Day in the Nordic Countries, annual seminars called The Nordic Archives Academy, regular expert seminars on digital preservation and joint regular benchmarking activities. Besides that, there are examples of projects and cooperation between individual countries. The next new initiative will be a joint Nordic Archives Web.
The national archivists are; Asbjørn Hellum Denmark, Inga Bolstad Norway, Jussi Nuorteva Finland and Eiríkur G. Guðmundsson Iceland. The suggested topics are: 1.       The Cooperation of The Nordic National Archives in historical perspective. 2.       The digital activities of the Nordic archives, in accessioning digital archival material, digitizing and giving access to physical documents. The principles, methods and experiences. 3.       The role of the archives as cultural heritage institutions. 4.       The administrative role of the Nordic National Archives in today society, preserving the rights of the administration and the rights of the citizens.




Date : Wednesday 7 September 2016 15:05-16:35

Room : 318

Presentations : P089 / P090

P089 A Review of the Historical Archival Holdings of Tibet Archive (Lhasa)

Available in languages ENG

The Archive of Tibet Autonomous Region is one of the Chinese local historical archive with rich archival holdings and is an important archival site collected Tibetan historical archives from tibetan local Sa Skya Dynasty to 1959, spires more than 700 years. As an important center of unified management of records, the Tibetan Archive mainly keeps the Tibetan language documents of the old regime with a total holdings of over 3.1 million volumes, which are divided into 145 fonds (archival group). All of documents written by institutions of local government, aristocratic families as well as monasteries during Tibetan local Sa Skya Dynasty(1265-1354), Phag Mo Gru Pa Dynasty(1354-1435), Rin Spung Pa Dynasty(1435-1565), Gtsang Pa Sde Srid Dynasty(1565-1642) and dGa’ lDan Pho Brang government(1642-1959). The main part of the holdings is paper records and other media include records on fine silk, wood etc. but its main part is made of Tibetan different kinds paper, such as sKyems Shog, Dwags Shog, sNye Shog, Klo Shog, Ngam Shog etc. Tibetan historical documents are mainly kept in the form of volumes layed together to be wrapped with cloth. Important documents such as title conferring, law code, regulation were written on yellow satin or on the fine Tibetan paper, mounted with red, yellow or blue silk or fine cloth. Some documents are kept in the cloth bags. Documents kept in the cloth bags are arranged according to Tibetan catalogue, then rolled them into a big volume and preserved in wood, bamboo, golden or leather cases. Contents précis are written on the wrapped cloth. Among the archives of the a Skya Dynasty, there are Mongolian emperor’s edicts both in ‘Phags Pa and Mongolian languages. During the dGa’ lDan Pho Brang government , Qing imperial orders and edicts to Dalai Lama, Panchen Erdini and other political and religious leaders mostly in Manchu-Mongolian-Tibetan trilingual compound and other historical documents have been comparatively increased.

Dobis Tsering GYAL

Dobis Tsering GYAL, The Archives of Tibet Autonomous Region(Lhasa), China

Ph.D for Tibetan Cultural Study(2007),is a Researcher and director of archival research department at the Archives of Tibet Autonomous Region and a Gust-Professor in Tibet University as well as a advisor for International Seminar of Youth Tibetologists. My research, so far, interests include Tibetan historical archives, the political system of the dGa' Ldan Pho Brang Government(1642-1959), Tibetan aristocratic families and the biography or autobiography of Tibetan historical intellectuals.


P090 Subjectivity, Objectivity in Appraisal and Acquisition: A New Consideration

Available in languages ENG

Why do we acquire certain records over others in archives? How do archivists know that what they have chosen are the best records? These questions have been at the centre of archival acquisition and appraisal debates for centuries. Archivists have attempted to provide rules and guidelines for these concepts, but so far no concrete regulations have been stable enough to apply to all facets of the archival world. The question of how an archivist should appraise records is a very contentious topic. Many archivists believe that appraisal’s main goal is to provide the best possible record of past societies and cultures for future generations. However, there are no set guidelines to follow when accomplishing this task and many archivists state that it is up to the appraiser to critically assess the records to determine which ones are suitable for the archives. To be able to critically analyze and appraise archival records one needs to know intimate details about the records such as: their history, provenance, relationships to other records, cultural value, societal value and inherent subjectivities. Specifically, archivists need to make sure that native and non-native groups are represented in the records that they choose to acquire. To provide the best possible critical assessment of records one needs to knowledgeable of all factors and influences that affect the character of the records and the archivist’s decision. Therefore, utilizing theory to build a general process or set of principles that take into account underlying biases that may not be readily apparent should be integrated into archival practice, particularly with regards to acquisition and appraisal, to provide archivists with the ability to be more critical about the records they keep and the ones they disregard.

David Christopher TRAINOR

David Christopher TRAINOR, University of Carleton, Canada

Mr. Trainor has a background in history (M.A. in History 2009, B.A. (Hons) 2008) from Memorial University of Newfoundland; archives, and records management (M.I. in Archival Studies & Records Management 2011) from the University of Toronto. He has experience working as a Head Archivist and Litigation Researcher, a Corporate Systems Analyst, and is currently the Corporate Archivist and Assistant Privacy Officer for Carleton University, Ottawa, Ontario, Canada.  His focus is on the integration of theory and practice.

Thursday 8 September - Previous Day - Next Day


Date : Thursday 8 September 2016 09:50-11:20

Room : HALL E6

P101 Big Data: new challenges for appraisal and selection

Available in languages ENG

The line between reality and virtuality and the distinctions between human, machine and nature are getting increasingly blurred. Phenomena like Big Data, smart cities and the Internet of things are widely seen as heralds of fundamental societal transformation in a world in which everyone is always connected. The computational or digital turn we are witnessing has already been designated as the fourth revolution after Copernicus, Darwin and Freud.  According to information-philosopher Luciano Floridi information and communication technologies ‘record, transmit and, above all, process data, increasingly autonomously, and human societies become vitally dependent on them and on information as a fundamental resource’. (Floridi, Online Manifesto, 2015). These developments constitute the contextual background of our presentation in which we want to raise and discuss some questions the archival community is confronted with in its aim to create a meaningful and sustainable memory-function for society. What are the implications for creating a meaningful societal memory when our relationship with information changes in such a fundamental way? It was only until very recently that scarcity of information was the norm. Governmental agencies registered and recorded as precisely as possible data that were regarded valuable for policy-making and other governmental activities. Appraisal and selection methods developed by archivist were founded on the same scarcity paradigm: they aimed to identify the valuable records by assessing them through content analysis, context analysis and functional analysis. But since societal added value increasingly depends on the availability of huge quantities of data, which are generated more and more automatically by devices people use and since governments increasingly make use of these data to improve decision-making or to monitor citizens by analysing these (semi) automatically generated data we need to question the tenability of existing appraisal and selection methods. This question even becomes more pressing since the ‘records’ can no longer merely be comprehended by understanding the administrative work-processes.


Charles JEURGENS, Leiden University/Nationaal Archief, Netherlands

Charles Jeurgens is professor of archival studies at Leiden University and strategic advisor at the Dutch National Archives. In his daily work he focuses on the implications of the changing information society for the archival/memory functions of governmental agencies and society. He is fascinated by the developments in information- and communication technologies and the opportunities and new questions these generate for records- and archives management.The combination of scholarly research and application of results in the archival practice is the driving force behind his approach. One field of his special interest is appraisal and selection in the digital age. He was involved in the development of a new approach for appraisal and selection in the Netherlands and one of the authors of new guidelines for record managers and archivists.

Marens Engelhard, Nationaal Archief, Netherlands

not provided

Henk WalsInternational Institute for Social History, Netherlands

not provided



Date : Thursday 8 September 2016 11:45-13:15

Room : HALL E3+4

P113 Wars as seen from the two sides of the border via archival documents. Examples of France-Catalonia and Chile-Peru

Available in languages SPA

Comment les archives peuvent-elles contribuer à la construction des identités et à l’édification d’une citoyenneté responsable ?

Le servicio didáctico de l’Arxiu Nacional de Catalunya (ANC), le service éducatif des Archives nationales de France (ANF) et le Programa Archivos Escolares (PAE) de l’Instituto de Historia de la Universidad Católica de Chile, partagent certains objectifs pédagogiques et collaborent activement avec les institutions éducatives afin de mettre au point des ressources fondée sur l’utilisation pédagogique des documents d’archives.

Seront présentés différentes stratégies et instruments qu’il convient de privilégier, du point de vue des services d’Archives, pour atteindre les objectifs pédagogiques communs aux programmes scolaires des pays en question. Les spécificités de l’éducation à la citoyenneté européenne seront particulièrement envisagées. Sera montré comment peut être abordée l’analyse historique à partir de documents produits en différentes langues. Seront privilégiés quelques concepts clés, tels que ceux de changement et continuité, conflit et accord, et différenciation (ce dernier pouvant être décliné en  diversité et inégalité, ou identité et altérité). On se proposera de mesurer les bénéfices éducatifs de tout travail interculturel favorisant la prise en considération de différentes perspectives et préparant les élèves à vivre dans un monde global, avec le souci de la compréhension de l’autre.

L’utilisation des documents sources et l’application de la méthodologie de la recherche permettent d’approfondir le concept de mémoire historique et de confronter des discours historiques divergents, tout en développement un esprit critique et de formation autonome de la connaissance.

La collaboration entre différents service d’archives renforce l’innovation pédagogique et prépare le jeune public à une meilleure compréhension de l’histoire tout autant qu’à celle des faits et situations du présent. Elle rend d’autant mieux possible la prise de décisions responsables.

Mots clés :

Pédagogie, histoire, mémoire historique, exil espagnol en France, éducation à la citoyenneté, éducation à la citoyenneté européenne.


Pilar REVERTE-VIDAL, Arxiu Nacional de Catalunya, Spain

Licenciée en géographie, en histoire et en anthropologie, elle a travaillé jusqu’en 2001 comme professeur au Departament d’Ensenyament de la Generalitat de Catalunya – gouvernent autonome – et donné des cours d’histoire dans l’enseignement secondaire. Elle a ensuite bénéficié d’une licence rétribuée afin de réaliser, durant un an, un projet de conception du servicio didáctico de l’Arxiu Nacional de Catalunya. En 2002, le  Departament d’Ensenyament de la  Generalitat de Catalunya l’a chargée, en accord avec l’Arxiu Nacional de Catalunya, de la création et du développement du service auquel elle collabore encore aujourd’hui. Depuis 2008, elle est membre du CESIRE (Centro de recursos pedagógicos específicos de apoyo a la innovación y la investigación educativa) du  Departament d’Ensenyament de la Generalitat de Catalunya. Auteur de diverses publications, elle est intervenue au cours de différents séminaires et congrès, et est chargée de formations à destination des enseignants portant sur les thèmes de la recherche comme stratégie d’enseignement et apprentissage des sciences sociales et de l’usage des sources documentaires dans un contexte éducatif. Membre des comités organisateurs et scientifiques des journées Éducation et Archives organisées par l’Université de Barcelone, elle collabora à divers groupes de recherche sur la didactique en sciences sociales et l’utilisation didactique des documents d’archives.

Christophe BARRET, , France

Christophe Barret est titulaire d'une maîtrise d'histoire contemporaine (Université de Bourgogne). Il a été professeur certifié d'histoire-géographie et est aujourd’hui responsable adjoint du service éducatif au sein de la direction des publics des Archives nationales. Il remplit des missions de conception d’ateliers et d’outils de médiation à destination des publics scolaires, étudiants ou enseignants. Ses actions se déclinent tant en présentiel, sur les sites des Archives nationales, que sur Internet, via des plate-formes collaboratives ou des sites thématiques, comme ceux des commémorations nationales.

Il a participé à la mise en œuvre d’une convention signée en 2006 entre les ministères français et espagnol de la culture pour la valorisation des fonds documentaires ou documents concernant l’Espagne et relatifs à la Guerre civile espagnole, l’Exil, la Résistance et la Déportation de citoyens espagnols. Engagé dans un dialogue à trois voix entre monde des archives et ceux de l’éducation et de la recherche, Christophe Barret a été associé à l’axe « Vulgarisation des Savoirs Scientifiques du laboratoire LBHE de l’Université d’Artois (UFR Sciences de Lens) ». Avec Véronique Castagnet et Annick Pegeon, il a publié en 2012 l’ouvrage Le service éducatif des Archives nationales. Par chemins de traverse, aux Presses universitaires du Septentrion.

Il partage aujourd’hui régulièrement son expérience au niveau international.

Rodrigo SANDOVALl’Instituto de Historia de la Universidad Católica de Chile, Chile

Diplômé d’histoire de la Pontificia Universidad Católica de Chile (PUC) en 1998 ; titulaire d’un master Archives de l’université Carlos III de Madrid en 2005 ; directeur des Archives de la musique populaire du Chili (PUC) ; professeur des instituts de Musique et d’Histoire de la PUC ; professeur archiviste, dans le cadre du programme "Processing and Information Management" de la PUC ; membre du comité chilien du programme Mémoire du monde de l’UNESCO ; coordinateur du programme "Archives scolaires" de l’institut d’Histoire de la PUC.



Date : Thursday 8 September 2016 11:45-13:15

Room : 318

Presentations : P124 / P125

P124 Proof, power - and prying. Archives, archivists and archival users as perceived in comics, manga and graphic novels

Available in languages ENG

Art and fictional literature may give other insights than scholarly literature do. Graphic novels and comics are among the most merciless  commentators of our  times. How comic books have depicted the archival world has intrigued me for 40 years. The diversity in these descriptions of all things archival is astonishing. Naturally we find the stereotypes: dust, bureaucratsstacks of files, but also some very strange archives! Surprisingly often we find apt observations of troubled behavior or questionable practices. Morals, inquisitiveness, doubt, magic, wit, horror, satire and suspense, it is all there.

My presentation will introduce you to a variety of visual renderings of our work, surroundings, users and ourselves. I will quote from some of the finest works of this genre. I have been inspired by, among others, great artists like Neil Gaiman, Will Eisner, Osamu Tezuka, Hugo Pratt, Francois Bourgeon, Carl Barks, Ed Brubaker, Peeters & Schuiten and and works like Sandman, Corto Maltese, Fables, The Unwritten, Deathnote, Kabuki. I will concentrate on publications from USA, France and Japan.  

Many comics are irrelevant and of low quality. But sometimes the graphic novel is like life. Or larger than life. There are unique characteristics in storytelling. Form and content can be  daring and refreshing. And sometimes the archival element is in focus. The most ‘visual’ being when a visit to the archives or the accidental discovery of a vital document is  the turning point of the story. Sometimes archival elements set the scene. The mere holding of a file can add power to a character. A sense of structure or chaos may be indicated by the state of order or disarrangement of papers. The world of comics give many rewards.  Give me 40 minutes of your time, and I will show you things you didn’t know. Even about archives.


Arne SKIVENES, City Archives of Bergen, Norway

Arne Skivenes is the City Archivist of Bergen, Norway.  he graduated from the University of Bergen in 1976, majoring in History, with English and Psychology. He became the first City Archivist of Bergen in 1979. Today there are more than 70 positions at the City Archives. He was the chairman of The Norwegian Union of Local and Private Archives 1991 – 1995. 1989 – 2015 he was central in the making and development of the software Asta, the standard tool for archival description in Norway. He was among the initiators of the Section of Municipal Archives of ICA (London 1980), member of the preliminary committe of the section 1980-1985, and of the Steering Committe 1992 - 2000, the last 4 years as vice president. Member of the Norwegian National Committee for the Memory of The World (UNESCO program) in 1999-2001 and 2010- present, chairman 2010-2012.   During his whole professional life Arne Skivenes has taken interest in the way the archival profession has been described in the arts, in novels, films, paintings, but particularly in graphic novels and comics. He wants to share some selected glimpses of this world in his presentation


P125 Collection Match--Don't Reject, Redirect!

Available in languages ENG

Collecting institutions strive to develop and maintain donor relationships while growing their collections based upon their collecting policy. However, records and artifacts offered by a donor may not fit an institution’s collecting policy, or the institution may lack the resources to support them. Identifying an institution that may be better suited to receive the records or artifacts is often difficult as no single resource for identifying alternate institutions exists—at least in the United States. Cultural heritage professionals can use tools oriented toward researchers (such as ArchivesGrid) to identify institutions with a collection of primary source material related to a single subject.  However, this method leads to limited information generally relating to accessing and reproduction of collection material rather than whether the institution is actively collecting new material, and what resources are available for processing or preservation of new collections.  We propose Collection Match—a tool to facilitate the solicitation and redirection of proposed donations among cultural heritage professionals. Collection Match could also aid deaccessioning of collections by providing potential professional connections within a specific collecting focus. The idea is to match donation offers with the appropriate collecting institution, facilitating collection growth while maintaining collection scope of cultural heritage institutions using a safe, secure, web-based tool. Our vision of the tool consists of a searchable database containing data provided by participants/users as part of their profiles.  Searchable data includes institution name and location, collecting focus—topical and media type, and specific contact information for person(s) managing donation offers.   This tool is in the conceptual stage of development. As we pursue potential development options, we eagerly solicit input from the potential user community to ensure that Collection Match best addresses the needs of a diverse community of cultural heritage professionals. Collection Match is a resource that will allow cultural heritage professionals to simultaneously redirect donations to a more appropriate institution, while building robust collections and professional relationships.


Dawn SHERMAN-FELLS, Collection Match, USA

Dawn Sherman-Fells has worked at the U.S. National Archives and Records Administration (NARA) since 2007, starting in the textual processing unit, moving to the textual accessioning unit. Later she served as the Deputy Director of Evaluation & Special Projects for the National Declassification Center at the NARA, overseeing the declassification review of classified records.  Currently, Dawn is a member of the Records Management Oversight & Reporting Division conducting inspections of U.S. Federal Agency records management programs.
 Dawn has served her local archival community via the Mid-Atlantic Regional Archives Conference (MARAC) in a variety of positions. In addition to her MARAC activities, Dawn is also a member of the Society for American Archivists as well as Stonewall @NARA, an LGBTQ Affinity Group. She also participates in National History Day as a district and national judge.
 Dawn earned her BA and MA in History from Florida Atlantic University.  She received her MLIS with a concentration in Archives from the University of Maryland. Dawn has several publications featured in various ABC-CLIO secondary readers, and co-authored an article, “Collection Match—Don’t Reject, Redirect! Inspiration & Concept,” appearing in the Mid-Atlantic Archivist Fall 2014 addition.

Meghan Ryan Guthorn (Co-Presenter), Collection Match, USA

Meghan Ryan Guthorn has worked at the National Archives and Records Administration (NARA) since 2009, beginning in the textual processing unit before moving to the textual accessioning branch. Meghan currently serves as a Supervisory Archivist for the textual accessioning unit, coordinating large accessioning projects and the donation of non-federal or alienated federal records to the National Archives in the Washington, DC area.

Meghan has worked with her local archival community via the Mid-Atlantic Archives Conference (MARAC), serving on the Program Committee for the Fall 2014 (Baltimore) and Spring 2017 (Newark). She presented at the Spring 2014 meeting (Rochester). Meghan is also a member of the Society of American Archivists.

Meghan earned her BA from Boston College and her MA in History and MLS with a concentration in Archives from the University of Maryland. Meghan has contributed to the National Archives blog "The Text Message" and co-authored an article, “Collection Match—Don’t Reject, Redirect! Inspiration & Concept,” appearing in the Mid-Atlantic Archivist Fall 2014 edition.



Date : Thursday 8 September 2016 15:05-16:35

Room : HALL E6

Presentations : P134 / P135

P134 Grouping together 95,026 Civil Registry Records, Reaction, Awareness and Results among Indigenous Peoples

Available in languages SPA

El Departamento de Archivo Central del RENAP[1] es la instancia técnica especializada en brindar tratamiento archivístico a todos los documentos de registro civil de las personas de Guatemala, desde su resguardo, conservación, preservación hasta su digitalización y disponibilidad de forma virtual en las Oficinas[2] del RENAP de la República de Guatemala. El 9 de junio de 2014 se procedió a ejecutar el “Plan de Transferencia del Fondo Documental Histórico de las Oficinas del RENAP al Archivo Central”[3], cuyo objetivo era transferir al Departamento de Archivo Central, la cantidad de 95,814 libros de todos los eventos[4] de registro civil, para digitalizarlos, conservarlos a largo plazo y descentralizar dichos libros de forma digital, para brindar un acceso a la información de una forma más eficaz y eficiente al ciudadano. Lo anterior fue apoyado por la organización mormona “Family Search”[5], quien suministró el alquiler de 4 camiones de 3.5 toneladas para transferir 6,000 libros semanales al Archivo Central, cooperó con los sueldos de personal del área de digitalización y donó 10 cámaras especializadas para la toma de fotografía de libros históricos, por lo que se logró la transferencia documental de 95,026 libros. Considerando que dichos acervos datan desde el 15 de septiembre del año 1877, estos libros son considerados patrimonio cultural de la nación y constituyen la memoria de la identidad de los pueblos indígenas. Antes de la ejecución del Plan de Transferencia, se tenía conocimiento de que muchos municipios se oponían al traslado de sus libros registrales, aduciendo que constituían patrimonio cultural del pueblo, por lo que dentro del Plan referido, se incluyó la sensibilización de autoridades ediles y líderes comunitarios en las poblaciones que se preveía reacciones violentas. La campaña de sensibilización consistió en dar a conocer a las poblaciones indígenas, los beneficios de transferir los libros de registro civil al Departamento de Archivo Central del RENAP.


CARLOS DAVID MARROQUIN GONZALEZ, Registro Nacional de las Personas -RENAP-, Guatemala

HISTORIAL ACADÉMICO 2014  Actualmente cursando el “Técnico Universitario en Archivos”, Universidad de San Carlos de Guatemala (4 años de duración). 2007    Postgrado de “Planeación y            Aseguramiento de la Calidad ISO            9000”, Universidad Galileo.         2002-2006  “Ingeniero Industrial” por la                   Universidad Galileo.   OTRAS COMPETENCIAS Digitalización de Documentos: Técnicas, Estándares y Concepto de Preservación Digital, Programa de Capacitación para el Desarrollo en el Sector Cultural de la Cooperación Española, en el Archivo Nacional de la República de Cuba, La Habana. 1er. Seminario sobre “Conservación y Seguridad de la Información”, Archivo General de Colombia y la Asociación Latinoamericana de Archivos –ALA-, realizado en Bogotá, Colombia. Curso de “Archivística: Procesos de preservación y conservación de documentos”, Universidad Rafael Landívar. IV Encuentro de Archivistas a nivel departamental, denominado “Archivo Sin Papeles”, Archivo General de la Universidad de San Carlos de Guatemala. Curso básico sobre “Archivística”, Archivo General de la Universidad de San Carlos de Guatemala. Conferencia de “Norma ISO 17025 en la acreditación de laboratorios”, COLEGIO DE INGENIEROS. Conferencia de “Norma ISO 14000 y su aplicación en el control y preservación del ambiente”, COLEGIO DE INGENIEROS. EXPERIENCIA LABORAL 14/09/2012-A la Fecha. Registro Nacional de las Personas –RENAP- Jefe de Archivo Central: Preservar los acervos documentales bajo custodia, aplicando técnicas archivísticas tales como identificación, clasificación, ordenación y descripción de fondos documentales, así como su digitalización, con el objetivo de una adecuada gestión documental y un acceso a la información eficiente y eficaz.   


P135 Arguments in favour of allowing the Batwa peoples access to civil registry documents in Burundi:  challenges

Available in languages FRE

La population autochtone BATWA du Burundi fait partie du peule primitif défavorisé communément appelé pygmée en Français et en Kirundi ethnie TWA du Burundi et du Rwanda. Bien que cette communauté mène une vie traditionnel non aisée, cette communauté est minoritaire et marginalisée dans tous les domaines et vivent de la poterie de telle manière qu'elle peine à remettre en cause les discriminations dont elle est victime. En effet, lors des descentes menées en partenariat avec le Directeur de la population du Ministère de l'intérieur Burundais, nous avons remarqué que la majorité des populations autochtones Batwa du Burundi vivent sans cartes d'identité suite au non enregistrement des naissances. Face à cette situation, cette communauté marginalisée n'a pas accès aux documents administratifs, et ces derniers donnent accès à l'éducation des enfants des populations autochtones. De même, ces peuples primitifs n'ont pas accès aux soins de santé malgré la gratuité de l'accès à l'éducation pour tous et aux soins gratuits de santé annoncée et décrétée par le chef de l'état en 2006.Cependant, la mise en place des services de l'état-civil au Burundi date de l'année 1980 avec pour objectifs de fournir les actes et les attestations qui accordent aux citoyens Burundais les droits civils et juridiques reconnus par le decret-loi N°1/1 du 15 janvier 1980 portant code des personnes et de la famille et déterminent leur statut juridique. En date du 28 avril 1993, le nouveau decret-loi n°1/024 du 28 avril 1993 portant réforme du code des personnes et de la famille a été promulgué pour abroger celui de 1980 en vue de promouvoir les droits de la personne humaine notamment en mettant fin aux dispositions anachroniques qui discriminent la femme et autre catégorie de la population Burundaise dont la communauté BATWA et en renforçant la protection de l'enfant en vue de son développement harmonieux.



Jean Bosco NTUNGIRIMANA, 1.Cour des comptes du Burundi 2. Association des Bibliothécaires, Archivistes et Documentalistes du Burundi (ABADBU), Burundi

Détenteur d'une Licence Professionnelle en sciences de l'information documentaire, spécialité : Archives et d'un diplôme d'études supérieures en Bibliothéconomie, Jean Bosco NTUNGIRIMANA travaille à la Cour des comptes en qualité de chef du service de la Documentation et des archives depuis le 1er Octobre 2004. Pendant 9ans, il est Vice Président et membre fondateur de l'ABADBU. Il est membre correspondant officiel du PIAF depuis 2007.

Depuis  plusieurs années, il a participé à de nombreuses manifestations professionnelles organisées par des structures gouvernementales au Burundi et internationales œuvrant dans le domaine d'archivage et de la Bibliothéconomie où il a été actif dans la présentation des communications centrées sur le développement du secteur des Bibliothèques et de la gestion des archives. Dans le cadre du projet « aligner la gestion des dossiers comme preuve fiable avec les TIC, e-gouvernement et la liberté d’accès à l’information en Afrique de l’Est » financé par le Centre de Recherche et de Développement International (CRDI en sigle) et piloté par  l’International Records Management Trust « IRMT en sigle », il fut chercheur de l’IRMT au Burundi.
En outre, il est actuellement Consultant Indépendant en information documentaire et en archivage ainsi que l'auteur de nombreux travaux scientifiques axés sur des thèmes liés à la gestion des archives, à la gestion des structures documentaires,  à l'édition, au développement des TIC, à la lecture publique au Burundi en particulier et dans les pays en voie de développement en général, etc.

Friday 9 September - Previous Day


Date : Friday 9 September 2016 09:50-11:20

Room : HALL E3+4

Presentations : P171 / P172 / P173

P171 The Role of Guangxi Folk Song Archives in Protecting Local Ethnic Culture

Available in languages ENG

Guangxi, home to 12 long-dwelling ethnic groups, is an autonomous region boasting the largest population of different ethnic groups in China. Among which, Zhuang, the indigenous group with the second largest population among all ethnic groups in China, enjoys a long history. According to historical records, Zhuang people were found living in Guangxi as early as 214 B.C. In spite of that, due to backward economic and cultural development, written language for Zhuang people was not devised based on Latin alphabets by language researchers until 1958, which actually has never been widely used since its invention and remains an inactive language.      Zhuang is an ethnic group with great enthusiasm in singing and dancing. They tended to express their joys and sorrows with folk songs as there was no written language of their own. For thousands of years, hundreds of thousands of folk songs have been passed on vocally from generation to generation among Zhuang people, covering such topics as marriage, life, sacrifice etc., demonstrating the culture and history of Zhuang group. As time goes on, many traditions and customs of Zhuang failed to get popularity as before and, as a result, many original singing styles and lyrics of Zhuang folk songs are now on the verge of extinction. Therefore, rescue and protection of Zhuang folk songs actually means to protect and inherit Zhuang's culture. The local government started to collect Zhuang's folk songs and establish folk songs archives as early as in the 1950s.      In the 1960s, an opera and a movie named Liu Sanjie were made based on Zhuang's folk song archives. Folk songs originated from Liu Sanjie were then spread throughout China and Southeast Asia and drew attention of Chinese central government, which has helped increase the popularity of Zhuang culture.  

Ying LUO

Ying Luo, Archival Informanization Division of Guangxi Zhuang Autonomous Region Archives, China

EducationBachelor of Engineering Tanjin polytechnic University,July 1997ExperienceFile directory typing ,Archival Informanization Division, August 1997-March 2000;Sofeware DesignArchival Informanization Division,April 2000-July 2005;Archival operational guidance,Supervision Division,August 2005- November 2007;Archival Access Services,Research and Publication Division,December 2007- November 2011;Electronic Records Management,Archival Informanization Division,December 2011- January 2016


P172 Preservation of Thai Community Heritage: A Case of Village Temples

Available in languages ENG

This paper will address three examples of community-based collections in Thailand which are associated with local temples in the Isan (Northeast) region. In Thailand, it is common to see collections of old palmleaf manuscripts or equipment and tools which villagers used regularly for living in the past, piled up in a temple building and forgotten through time. These items can tell stories of the community from past to present but only some of them are selected to be presented in the mainstream organisations such as national museums. The examples represented show different strategies taken at local level for preserving and exploiting these heritage items, each of which has encountered different benefits and challenges. The association with temples, which are commonly viewed by villagers as being central to their community's identity, has been identified as a particular factor in the potential sustainability of these community collections, but as these case studies show, temple association alone is insufficient to ensure longevity. The aim of this paper is to raise awareness amongst both the local and the international archival community of the value of these resources, the commitment for their preservation and the challenges this presents, based on researcher's observation and interviews with community members. The research derives from a PhD project '(Self-)documentation of Thai communities: does the Western 'community archive' movement provide a model?' being undertaken at the University of Liverpool, United Kingdom.


Kanokporn NASOMTRUG, University of Liverpool, United Kingdom

Kanokporn is a PhD student in Archives and Records Management at the University of Liverpool, Department of History, UK under the supervision of Dr Alex Buchanan. She received her Masters degree in Archives and Records Management (International) in 2012 from the same institution. Both degrees are sponsored by Thai government. Prior to coming to Liverpool, Kanokporn received her BA in Library and Information Science from Khon Kaen University, Thailand. After graduation, she worked for a university research unit in area studies focusing on the Mekong sub-region before going to Europe to obtain an International Masters in Digital Library Learning from the collaborated programme between three institutions in three countries - Oslo University College in Norway, Tallinn University in Estonia and Parma University in Italy - as part of the Erasmus Mundus scholarship scheme sponsored by the European Union. Kanokporn's current research primarily involves heritage documentation at community-based level which includes assessing the applicability of the western concept of community archives in the context of Thai communities. Her Masters thesis in Archives and Records Management (International) was a comparative study of archive volunteering between the UK and Thailand.


P173 Nembang Macapat: The documentation of Javanese knowledge in the past

Available in languages ENG

This study was triggered by the tradition of "nembang" performed by Javanese society in Indonesia. Nembang (singing a song) comes from basic word "tembang" which means song in Javanese language. Generally, there are a variety of rhythms in the way of nembang, one of them is macapat. Nembang macapat is popular among people in Java before independence. The main reason is the song lyrics using the Javanese language that is widely used before bahasa Indonesia.
The function of nembang pursed into two, namely as a means of culture and communication. In relation to the culture, it is relevant to the Javanese language preservation among the public. While in the perspective of communication, the song lyrics mostly contain of advices (Java: wejangan). In the latter function, nembang can be seen as a way to introduce and transmitting a standardization of behaviour and norms in a society and spread them to a wide audience. This action considered to be an effective method for documentation, especially intended for illiterate people. Therefore, instead of spreading the knowledge through writing, penembang(singer) can spread the knowledge through the songs that can be heard. Thus, in that time many writers (pujangga) wrote the events or information with the model of macapat.However, this nembang tradition is declining along with the modernization and the increase of literate people. Popularizing Indonesian language (bahasa) with the Latin alphabet leads to the decrease in nembang tradition.
Nevertheless, both past and present, the song still considered as a sustainable influential medium to transmitting information. The illustration above show several interesting points. Firstly, as a medium of documentation, a song can be categorized as intangible documentation. Because if it is associated with listeners who are illiterate, the documentation is done by memorizing. Secondly, brief tembang lyrics is easier to remember than text documentation in the narrative form. Third, historically speaking, the study of the decline of nembang can track the Javanese social changes that caused by contact with the national culture of Indonesia.
In summary, the aim of this study is to explain how the position and role of tembang in Javanese society? How the documentation of the knowledge through literary tembang are performed daily by the Javanese as a social institution? And relating to the social values that embodied, to what extent the influence of nembang activity in the Javanese society?The scope of spatial restricted to the area of the island of Java, since the tradition of nembang macapat mostly practiced by people around Keraton (the palace). While the source used are the manuscripts stored in archival institution of Keraton  Yogyakarta.

Lillyana MULYA

Lillyana MULYA, Gadjah Mada University, Indonesia

Lillyana Mulya is a lecturer of Applied Archival Science in Universitas Gadjah Mada, Indonesia. She obtained her master’s degree on maritime history from Department  of History , Faculty of Humanities, Universitas Gadjah Mada. Her research interest focus on Javanese manuscripts, more specifically about manuscript as literature to preserve collective memory. She is also interested on the history of printing industries in Netherlands Indies.



Date : Friday 9 September 2016 09:50-11:20

Room : 317

Presentations : P184 / P185 / P186

P184 The Creation, Preservation and Transmission of Shuishu Archives in China

Available in languages ENG FRA KOR

This paper will analyze the conditions, crises and activation mechanisms associated with the creation, preservation and transmission of Shuishu archives of the Shui, the ethnic minority living in the remote and poorly accessible mountain area of southwest China. The Shui use the Shuishu, a kind of ancient hieroglyphic script, to document their astronomical, geographical and religious knowledge and understandings, as well as their ethics, folkways and philosophy.  Based on ethnographic fieldwork conducted in Zenlei, Shuiyao,[i] including interviews with archivists of the local archives, Shuishushi, and some other members of the Shui that were conducted between July 12 and August 10, 2015, this paper argues that the creation and transmission of Shuishu archives rely upon three conditions: 1. the remote geographical location of the Shui, which isolated them from the outside world and resulted in 2. the development and preservation of their unique writing and culture. The Shui worship their ancestors and spirits, value harmony with nature, and, as already noted, use the Shuishu to document their knowledge and beliefs as well as to to guide their social activities. 3. Shuishushi who can understand, interpret the Shuishu and are thought by their community to be able to talk with ghosts. For historical reasons, only the Shuishushi can understand and interpret Shuishu archives, which then include not only texts, but also the interpretations of the texts that are stored in the minds of the Shuishushi. These three conditions together form a closed community system whereby Shuishu archives are created, preserved and passed down to future generations of Shui.

However, with modernization and the wide use of communications media such as TV, mobile phones and internet in China, the closed community system of the Shui is broken.

Zhiying LIAN

Zhiying LIAN, Shanghai University, China

Zhiying Lian is a professor in the School of Library, Information and Archival Studies, Shanghai University of China. She earned her PhD in archival science from Renmin University of China, and she was the visiting scholar at University of California, Los Angeles, from August 2012 to August 2013. Her research interests focus on the development of digital archival resources, organizational culture of archives, right of access to electronic government records, and community archives.


P185 Write the local stories on records

Available in languages ENG FRA KOR

There are many stories in regions. A lot of stories, in the shape of documents, photos, oral stories or gossips, were created and disappeared among local residents. The local stories are remembered by local residents, recorded by various methods. They wish to be remembered for a long time but the reality is another. We, the recorder, would appreciate if the local stories could have managed well and delivered to many people. The public records of Korea have been managed according to the law. Even if many records of public sector are created and disappeared in accordance with “Act on public records management”, records of private sector are designated and just collected as national records. ‘Record self-government’ is essence of Local self-government, but it is hard to realize for limit of legal system, financial budget and public perceptions. Last year, we tried to find the starting point to realize sustainable society by creating local community through the accumulation of meaningful knowledge information and politic experiences that has recorded. We wanted to write about Wanju province by searching the treasure of Wanju and designating them as Guinness records, and also we needed the motive for the recovery of the pride and establishment of identity of Wanju which is encircling City of Jeonju geologically but having subordinated daily life virtually. It was important to eliminate the recognition that it is the outskirt of Jeonju and to enhance the pride of Wanju residents. Other local governments also have designated ‘Guinness records’ of their own but most of them selected the best records only. We made difference by focusing on collecting of local stories in form of ‘Guinness records contest’. Our first step was ‘contest’ targeting residents. We focused on preparing well-matching characters to Wanju Guinness Records and searching for ‘treasure’ of Wanju.


Je-Soon PARK

Je-Soon PARK, Wanju-county Office, Republic of Korea

원광대학교 사학과 기록관리 석사현) 전북대학교 기록관리학과 박사과정전라북도 행정지원관실 기록관리계 근무현) 완주군 행정지원과 전산기록팀 근무


P186 An idea for community metadata: a way to show the ‘incommensurable ontologies’ between communities

Available in languages ENG FRA KOR

Over the last several years there has been a growing interest on social memory and archives, in particular, on how archives contribute to shape social memory. For this, many studies have discussed the notion of community of records, referring to a community both as a marginalized groups and the others (otherness) that are characterized by being difference from the mainstream. To what extent are the communities distinct from that of culture, memory, ontologies, and identities and to what extent are these differences recognized by society? While several studies have been conducted to explain the state of difference between the communities, the so-called incommensurability of the community ontologies, the practical implementation for these otherness to be described in the archives remain relatively unexplored. Adopting the idea of metadata as tool to describe the community-centered archival work, this talk attempts to suggest how archivists could represent the difference of the others in archives.

Eunha YOUN

Eunha YOUN, Chonbuk National University, Republic of Korea

전북대학교 대학원 기록관리학과 조교수문화 아카이빙 연구소 연구원


P208 Reconciling Japanese Archival Traditions with the New Demands of the Global Age: Focusing on Business Archives in Japan

Available in languages ENG

With corporate governance activities gaining momentum in recent years, the critical importance of accountability in business management has increasingly come to the fore. Traditionally, however, accountability is not something that has been recognized as important in Japanese business management. Instead, companies have taken the position that they can be evaluated exclusively on their measurable outcomes, and it has not been considered management responsibility to make the process of decision-making clear to the stockowners and other stakeholders. With corporate activities becoming increasingly global, putting a company’s current status and vision out to the entire world is now recognized as an essential function of company’s recordkeeping.  Whereas records held by most of the Japanese business archives were collected and preserved for the compilation of corporate history chronicling the success story of the founder and/or the company’s development, in order to respond to the global expansion, Japanese companies need to go beyond their traditional definitions of business archives, working more closely with top executives so that their focus shifts to communicating company information on a global scale while promoting more robust corporate governance. The author was appointed to his position as President of the National Archives of Japan in 2013 following an extensive career in the business world. He found that many of the unique features of and problems with Japan’s business archives have been present in the national archives as well. If we substitute “national” or “government” for the word “business,” we find that this discussion by and large applies to the current situation at the National Archives as well. This presentation hopes to offer the recent trends of business archives in Japan as an example of efforts to reconcile Japanese archival traditions with the new demands of the global age.


Takeo KATOH, National Archives of Japan, Japan

Mr. Takeo KATOH assumed the office as President of the National Archives of Japan effective June 1, 2013. His commitment to public records management dates back to his service as a member of a government committee launched in 2008, whose proposals culminated in the Public Records and Archives Management Act, an epoch-making legislation of the field in 2009. Before his appointment to the presidency, Mr. Katoh spent most of his career in the private sector, where he developed a strong background in organizational operation and strategy planning. Not only did he serve as Chairman of the board of the Fuji Electric Co., Ltd., a leading global energy technology company, he has also held leadership roles for a broad spectrum of organizations including Japanese Business Federation, Japan Opera Foundation and the Kaisei Academy, a top-rate Japanese preparatory school. Mr. Katoh holds a bachelor’s degree in law from the University of Tokyo.


P209 A Case Study in Regional Cooperation: the Development of Digital Archives in Hunan Province

Available in languages ENG

The imbalance of economic development in Hunan Province results in digital divide in the development of digital archives. In some counties, 75% of the collections have been converted into digital formats. In other county archives, even the electronic catalogue is not complete yet. Regional cooperation is helpful for consolidating archival resources, improving the level of development and utilization of archives; it can also reduce the cost of information technology and improve the level of digital archives. There are four kinds of regional cooperation in the development of digital archives in Hunan Province.

1. Cooperation between archives (A2A mode). Through unified description standards of records, we can establish regional catalogue center, integrate archival resources and enhance sharing of archival resources. Such cooperation may be in the provincial level, for instance, Hunan, Hubei, Jiangxi Province have signed GanEXiang Cooperative Framework Agreement. It can also be carried out between cities and counties, provided that they have archival resources on the same subject. For example, Changde, Yiyang, Yueyang, which are around Dongting Lake, have cooperated to establish Dongting Lake Ecological Economic Zone subject database.

2. Cooperation between archives and businesses (A2B mode). First, Hunan Provincial Archive have cooperated with software companies to develop standard Archives Management System. The copyright and source code of Archives Management System belongs to Hunan Provincial Archive. All the archives in Hunan Province share the software. Those archives in economically underdeveloped counties can save almost ¥100,000,000 software development costs. This mode is also conducive to unified database format, which will facilitate information sharing. Second, archives cooperate with companies to carry out Archives digitization. There are 73 companies in Hunan Province which are qualified for archives digitization.

3. Cooperation between archives and customs(A2C mode). There are 100,000 rolls of historical archives without record-level catalogue in Hunan Provincial Archive.

Zhangli QIU, Zhenrong HU

Zhangli QIU, Hunan Provincial Archives, China

Zhuangli Qiu, was appointed Division Chief of Technology of Hunan Provincial Archives on 1 October 2013.Mr Qiu brings to Hunan Provincial Archives an unified Archives Management Platform.Prior to his appointment as Division Chief of Technology, Mr Qiu was associate professor of Xiangtan University. His research interests include Information Retrieving, Web archiving, Personal Information Management, the History of Archives Preservation. From 2001 to 2004, Mr Qiu earned his Doctor's degree in Management from Renmin University of China. From 1997 to 2000, Mr Qiu earned his Master's degree in Information from Xiangtan University.

Zhenrong HU, Hunan Provincial Archives, China

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