Invitation to Apply for participation to the New Professionals Programme 2019

New Professionals 2018 in Yaoundé and Cécile Fabirs, NP Coordinato until 2018, Normand Charbonneau, VP Programme and David Fricker ICA President

The application for the 2019 ICA New Professionals Programme is now closed. Thank you to all who applied!

The International Council on Archives wants to engage with future leaders, who will stimulate international engagement from and with their professional communities. To this end, the ICA has developed the New Professionals Programme.

New Professionals from around the world are selected to be members of the Programme for one year and participate in all its activities, including the ones taking place during the ICA annual Conference. This coming year, bursaries will be funded to enable successful candidates to attend the Conference, taking place in Adelaide, Australia, 21-25 October 2019.

Who is it for?

The New Professionals Programme is aimed at ICA members with less than 5 years of working experience, irrespective of age, including:

  • Students of archival science (including individual ICA members and students of archives/records management schools which are ICA members).
  • Trainees (including individual ICA members and trainees in organisations which are ICA members).
  • Qualified archivists with no working experience and who are individual members of ICA.
  • Individuals who have worked in archives and records management for less than 5 years (including individual ICA members and employees of organisations which are ICA members).

Please note that individuals or their institution must have membership at the time of applying.

What are the benefits?

  • The opportunity to develop professional and personal connections with other NPs from around the world
  • A Mentor who provides each NP with one-on-one professional advice throughout the year
  • A bursary to participate in the annual ICA conference and networking opportunities

What is the commitment required?

The Programme membership requires a year-long commitment to the New Professionals Programme.

Details can be found in the New Professional Programme Overview

Information on previous bursary holders and their activity is available on ICA website

and on Facebook

New Professionals are expected

To assume the various NPP Network roles: editing and/or contributing to the Facebook page, the Newsletter, the Twitter account, the NP space on the ICA website; development of NP advocacy.

To provide support to ICA Expert Groups.

To participate actively in the Conference in Adelaide:

  • Running a common session during the Conference with other bursary holders.
  • Participating in communicating before and during the Conference on all appropriate media (Internet, Facebook, Twitter, etc.), in line with the ICA communication strategy.
  • Attending the New Professionals’ events and activities.
  • Participating in and supporting the workshops as appropriate.
  • Writing an article for the ICA website, FLASH or other appropriate publication as required.

In the months before the Conference all members of the Programme will be in touch with the Coordinator for the New Professionals Programme, attend monthly online meetings, prepare the various aspects of their participation and communicate on social media.

What does the bursary cover?

  • The Conference fee. The bursary holders must register in time to benefit from the early bird registration fee or pay the difference in the fee.
  • The cost of travel to Adelaide and return home: public transport, train, economy flight ticket (lowest fare). Bursary holders are free to choose another option (different dates, different class, different flight plan), provided that they cover the fee difference.
  • Hotel nights for the time of their required presence in Adelaide. The hotel will be selected by ICA in order for all bursary holders to stay in the same place.
  • €100 for subsistence expenses on site (meals outside of the Conference, transport).

Applicants should be aware that all costs must be paid by the bursary holders and then claimed back.

All claims are to be written in euros on the requisite ICA form and are to be presented with receipts for all expenses claimed. All refunds by ICA will be in euros.

All other expenses will be met by the bursary holders themselves.

How to apply?

PLEASE NOTE: the application for the 2019 ICA New Professionals Programme is now closed. Thank you to all who applied!

The applicants should pay particular attention in their responses to ICA expectations outlined above and describe in detail how they intend to meet them.
The application must be supported by a referee, whose statement is to be sent to
The application must include a short résumé (2 pages) sent to

Deadline: 1 April 2019, 23:59 Paris time. Late applications, or applications without reference letter and/or résumé at this date will not be assessed.

Any questions or additional information can be sent to Sharon Smith, coordinator for the New Professionals Programme (

How will the selection be made?

The selection will be made by a panel of representatives from the ICA Programme Commission.

  • Out of the 6 new professionals selected, at least one will come from the Branch where the Conference will be held, or from a neighbouring branch, which shares the same language.
  • Out of the 6 new professionals, at least 3 different continents and more than one linguistic culture are to be represented.
  • Results of the selection will be published by June 22, 2019. Candidates are advised to be informed about visa requirements and other travel logistics prior to applying for funding to ensure that they are ready to complete the process as soon as possible should they be awarded a bursary.

The following criteria must be met:

1. The applicant is either

  • a paid up member of ICA at the time of application
  • working for an institution with ICA membership, or training or studying to become an archivist/records manager and is associated with an institution with ICA membership (institutional membership must be checked by the applicant and the registered name of the institution notified in the application)

Please be aware that being a member of a professional association which is a member of ICA does not meet the criteria.

2. The applicant has less than 5 years professional experience: he/she has started working, part-time or full-time, in a paid position, as an archivist or records manager, no earlier than 2014.

3. The applicant has not previously received funding from the ICA.

4. The applicant has enough English and/or French to benefit from the Conference sessions and to work in an international group. Alternatively, applicants who do not have enough English can commit to taking English lessons in the months before the Conference and can be helped by the NPP budget to finance these lessons.