Poster Presentations

Wednesday 7 September - Next Day

A001 Discovering yourself: creating new ways to bring people out of the archives

Theme : Use of records and archives in justice, advocacy and reconciliation work

Caroline WEBBER

Available in languages ENG

Archives are full of documentary evidence of the administration and decision making of governments, companies and all manner of organisations. These records are full of information about the activities and the people affected by the activity to ensure the organisation knew what it was doing; who was doing what; and where. The National Archives of Australia (NAA) is very aware that the majority of its research audience is searching for name based records and has continually worked to improved access to these highly valued and requested records. The demand for these records is increasing. Existing online tools such as the Bringing them Home index, Name databases, Photosearch, factsheets and guides have been developed by the NAA to help our users find the records they want. These tools have proven successful but they are resource-intensive to maintain the systems and the relevance and accuracy of the information in the systems, and we recognise that new ways of making records discoverable need to be found The NAA values continual online innovation to improve access to records and engagement with audiences. Through the use of new search functionality and maximising the use of user generated content the online user experience will be improved through faster and easier access to records. This poster will describe developments of a new search interface which draws on current search technologies and interface design approaches to index and search across multiple data types – titles, databases, document content, indexes – to provide easier, simpler and more effective access to the records and information our audiences are demanding.

Biography

Caroline WEBBER, National Archives of Australia, Australia

Caroline Webber is part of the National Archives of Australia’s (NAA) website and online services development team and is currently managing the NAA’s new online search interface project, Discovery Layer. The aim of the project is to improve search functionality and online user experience of the NAA’s online catalogue, RecordSearch. Further development will enable users to discover the collection more easily and encourage user activity to increase knowledge about the record and the information contained within it. Caroline is also responsible for the management of the NAA's Discovering Anzacs website, working with organisations across Australia, and internationally, to create a website which brings together World War One material from a diverse range of collections. The website user generated functionality is a key part of its success and is continually being improved to provide online services and experiences. Previously, Caroline worked in the exhibition and content development section of the NAA. She was responsible for a number of exhibitions and projects aimed at providing access to the NAA’s collection. Her most recent project was the Forced Adoptions History Project website and exhibition. In 2010 Caroline completed a Masters of Museum Studies from the University of Leicester.

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A002 Archival preservation by design: building systems and services today to meet the archival needs of tomorrow

Theme : Recordkeeping in the Digital Age

Cassie FINDLAY (presenter), Kate CUMMING (author)

Available in languages ENG

In the digital age, records are undergoing significant and rapid transformation. This is placing the archives of tomorrow at risk. For example, the following scenarios are routinely occurring: * in public and private sector organisations, long standing legacy business systems are being decommissioned with scant consideration of the resulting record loss * business processes and their supporting information stores are being moved to the cloud and commercial third party providers * business specific apps and systems are supplanting enterprise-wide content management frameworks, fragmenting recordkeeping and contextual environments* open data initiatives are sharing data with business and the community for repurposing and recreation.  This session will explore strategies for maintaining stable, meaningful and long term records in these shifting and rapidly transforming business environments. Examining lessons learned in the Australian business environment, the session will outline options for mitigating widespread information risks by:* prioritising targetted decommissioning and migration projects* deploying cloud services that support effective information management and maintenance * building partnerships with colleagues from ICT and business to support the creation and preservation today of the archives of tomorrow.

Biography

Cassie FINDLAY, Recordkeeping Innovation, Australia

Cassie Findlay is currently a senior consultant with Recordkeeping Innovation. Previously she was the Project Manager, Digital Archives at State Records New South Wales where she led a team in setting up digital archives processes and infrastructure for the 'born digital' State archives of the New South Wales Government, and a member of State Records' Government Recordkeeping team.  Cassie wrote the chapter on digital recordkeeping in the third edition of the Australian Society of Archivists' (ASA) textbook Keeping Archives, and has won two Mander Jones Award from the ASA; for the best article of 2013 for her article 'People, records and power: What archives can learn from WikiLeaks' and, with the other founders of the recordkeeping and archives discussion forum the Recordkeeping Roundtable, for the publication making the greatest contribution to the profession in 2014, the special issue of Archives and Manuscripts on 'Reinventing Archival Methods: Continuing the Conversation'. She has served in committees and leadership roles with the International Council on Archives and the Australian Society of Archivists, and was the Project Lead for the development of the International Standard on Records Management, ISO 15489: 2016.

Kate CUMMING, City of Sydney, Australia

Dr Kate Cumming is the Records Management Team Leader at the City of Sydney Council. She received her PhD from the School of Information Management and Systems at Monash University. Kate is a co-founder of the Recordkeeping Roundtable discussion group, has authored numerous articles and chapters on recordkeeping and is actively concerned with developing strategies for effective long-term records and information management.

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A003 Preservation at Paradise: Trials & Triumphs in Setting Up an Academic Archive from Scratch in The Commonwealth of The Bahamas

Theme : New Professionals

Antoinette SEYMOUR

Available in languages ENG

The geographic context of this presentation is The Commonwealth of The Bahamas, with professional setting at the nation’s premier tertiary educational institution, The College of The Bahamas (COB), which is poised for attainment of university status.   Through the lenses of the COB Archivist, this presentation captures the process of setting up an academic archive from scratch or from a blank slate, including the trials, headaches, small victories, triumphs and lessons learnt, up to present day.   The presentation serves as a guide of sorts for any professional with the task or mandate of setting up an institutional archive, and it delves into challenges and advantages peculiar to a developing, tropical archipelago and small island nation within a hurricane corridor.   The COB Archivist tracks her voyage from 2009 when the then powers-that-be bought into the idea of imperative institutional archive, through postgraduate study in archives and recordkeeping and onto international attachment within an academic archives, to current role as COB Archivist.   The presentation speaks to intrinsic elements in establishing a professional archive, including the following: A. Mandate and its background B. Considerations with respect to 1. financial resources or funding 2. physical resources: structure, space, equipment, supplies, fittings, hard-and-software 3. human resources, including staff development 4. operations: policy, procedures, standards 5. outreach and education/awareness/advocacy, including networking   Audiences get a first-hand account of the daunting but rewarding task of setting up within a developing country a critical entity which supports research, teaching and learning, and which fosters good governance while serving the significant and critical role of preserving institutional and national memory.

Biography

Antoinette SEYMOUR, The College of The Bahamas, Bahamas

Former College of The Bahamas (COB) University Transition Secretariat (UTS) Archivist and COB’s first Archivist, Antoinette Seymour, AA, BA, MEd, MSc, is a COB alumna ‘80. Since January 1985 Ms Seymour has been employed at COB in managerial posts in the following units: Records Department, Academic Affairs, President’s Office, Council Office and now Libraries and Instructional Media Services (LIMS), and has an extensive knowledge of the institution’s history. She gained an AA English Language & Literature degree from COB, a BA Communication Studies degree from University of Windsor at Windsor, Ontario, Canada, an MEd Educational Administration, Management & Policy degree from University of Bristol at Bristol, England, and an MSc Information Management & Preservation degree from University of Glasgow at Glasgow, Scotland in 2010, and this was immediately followed by a 4-month internship at Glasgow Museums. In September 2014, she completed a year’s international attachment at Glasgow University Archive Services. Ms Seymour is currently setting up the institutional archive at COB, soon-to-be-University of The Bahamas.

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A005 Study on the New Professionals’ Professional Identity and Satisfaction in China

Theme : New Professionals

Yongjun XU, Jing YAN

Available in languages CHI

Professional Identity is the individual discovery and recognition about the value of occupation, thus engendering the psychological belongingness.  Professional Satisfaction is about the satisfaction in the aspect of material, spiritual and mental growth obtained during work. According to Social Role Theory and Identity Theory, both can markedly influence the professional mind and behavior of people.

In our research, people working between 3 to 12 months are defined as New Archivists. They play important roles in the development of Chinese archival career.   And, their recognition and appreciation of archival profession can deeply influence their working enthusiasm, willingness of changing job and career development.  In other words, the degree of professional identity and satisfaction of new archivists can affect not only the realization of their personal value, but also the prospects of archival career.

Based on the sample survey of new archivists in China, the research adopts methodologies of questionnaires and depth interviews, mixed methods of quantitative and qualitative analysis.  The data are acquired from the results of Questionnaire about Archivists’ Professional Identity and Satisfaction in China.  There are three kinds of variables in the research, which are demographics variables (including respondents’ gender, age, education, knowledge and job title), occupational status variables (including respondents’ job category and career choice) and professional identity and satisfaction variables (including six dimensions of professional identity and satisfaction with archives work).  On the basis of classified and cross statistics of 324 questionnaires, we find that professional identity and satisfaction of new archivists are at the average level.  And, professional identity and satisfaction vary with gender, education, knowledge, job category and career choice.  According to survey and cooperative depth interviews, the main challenges of new archivists include the lack of career confidence and work ability and high working pressure.  So, Individuals, employers, schools and society can be tabled as proposal-makers to promote professional development and involvement about the professional identity and satisfaction.

Biography

Yongjun XU, School of Information Resource Management, Renmin University of China, China

Dr. Yongjun XU is Associate Professor of archival theory, and the doctoral supervisor of business records and archival science history in School of Information Resource Management at Renmin University of China.  He is also Faculty Associate Member of Humanities Research Centre of Beijing.  Yongjun XU is also the core member of some academic organizations, like the Centre for the Electronic Records Management and Laboratory for the Data and Knowledge Project, the major research project which Chinese Education Ministry has supported.  Yongjun XU has been active in the Academic Committee of the Basic Theory of Archival Science and Enterprise Archives of China.

Jing YAN, School of Information Resource Management, Renmin University of China, China

Jing YAN is a Ph.D candidate in School of Information Resource Management at Renmin University of China. She has won several honors and awards during undergraduate and postgraduate period. She has also published more than 20 papers on archival science. Jing YAN has participated in four projects subsidized by the National Social Science Fund of China. Jing YAN is also the editor of nationwide and bimonthly magazine “Foreign Archives” in China.

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A006 A Study on the Security and Licensing Mechanism of Digital Historical Archives in Taiwan: The Current Status and Problem Analysis

Theme : Recordkeeping in the Digital Age

Ching-Fei HUANG

Available in languages ENG

Digital historical archives have become not just the reproduction of physical records, but assets in an archive. In 2003, the UNESCO promulgated the Charter on the Preservation of the Digital Heritage helping us aware the use of digital heritage provides more opportunities of creation, communication and knowledge sharing for humans. It also reminds us the importance of the security and long-term preservation of digital archival maintenance. Nowadays, the preservation of digital historical archives has been considered significant around the world. For instance, the Institute of Museum and Library Services (IMLS) in USA proposed "Digital Stewardship". The Digital Curation Centre of UK also planned for "Digital Curation" based on the digital archival life cycle.

In Taiwan, the National Digital Archives Program (NDAP) lasted for 14 years (1998-2012) accumulating a huge number of digital archives, not only used in research and education, but creating profits for the organizations with them via the licensing mechanism. Thus, the security and licensing management of digital archives are of much importance in archival science. A safety management and licensing mechanism system can ensure the long-term research value of digital files, facilitate the collaboration of academic research, and reduce unnecessary waste due to duplicate collections.

The main purpose of digital rights management is to avoid the use of digital content without authorized permission and the safety mechanism is against the unauthorized end-users. Most digital archives systems use thumbnails, CAPTCHA mechanism or a digital watermark embedded in the snapshot to block automated hacker programs. Although these may cause users much trouble, they can protect the rights and interests for both digital content owners and end-users. The accuracy and integrity of digital historical archives can also be preserved sustainably.

Biography

Ching-Fei HUANG, National Chengchi University, Chinese Taipei

1.PhD student, Graduate Institute of Library, Information and Archival Studies in Taiwan National Chengchi University. 2.Head, University History Department of Library in National Taiwan Normal University.

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A007 Music to my ears: You've got a friend in me. Building an archive with the support of friends from across the waves: an island perspective

Theme : Cooperation

Jason FLELLO, Neil TRIVETT

Available in languages ENG

It’s February 2014: in the truest sense of friendship and cooperation a number of agencies, across countries and an ocean, come together to help a friend in need. The University of the South Pacific, looking out only three years away from its 50th birthday celebration, begins the process of establishing its own archive. Now, only a few short years out, the University begins the process of building its own archive; with a little help from my friends (Lennon & McCartney, 1967). Through a musical lens we explore the assumptions of a friend in need (Placebo, 1998) and the apprehension we bring about the willingness or otherwise of potential collaborators in the spirit of professional friendship. The desire for assistance is based on You Got What I Need (Gamble and Huff, 1968), but in reality it is cautiously explored in the knowledge that the hunger for information must be measured against what’s on offer; in the hope they are Gonna make you an offer you can't refuse (Worth, 1990). With no formal professional accreditation in Fiji, the archives and records management community very much supports itself. With this reality in mind the University approached and built relationships to explore the requirements and options of building a USP Archive. With each at different points in their own maturation, offering different perspectives, each new partner without hesitation did not shirk from our approach, but rather responded in-kind, asserting; You’ve got a friend in me (Newman, 1995). The end goal is not simply a new archive – the USP Archive – but a framework or toolbox to assist others who may find themselves in a similar predicament. New friends have eagerly, surprisingly even, shared their knowledge and wisdom, experiences and tools. At the end of the day all we need is Just a Friend (Markie, 1989).

Biography

Jason FLELLO, The University of the South Pacific, Fiji

In 2013 Jason moved to the Fiji Islands, which he now considers home, to begin work as the Manager, Records Management with The University of the South Pacific (USP) in Suva. Jason holds a BA in History and English Literature and a Master of Education in Adult Education and Organisational Behaviour. Previous roles have included support roles to Provosts, Deputy Vice-Chancellors and heads of departments in several universities in Australia. Jason has been heavily involved in project management in all previous roles, and uses these skills at USP to bring structure and rigor to the university’s records management regime and the establishment and building of a university archive. The alignment of process with policy and governance structures has also been an important focus of Jason’s work. Jason has lived and worked in Australia, the UK, the USA and now Fiji.

Neil TRIVETT, Fiji National University, Fiji

not provided

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A010 Polish-Czech-Hungarian-Slovak joint archival project

Theme : Cooperation

Anna DOMALANUS (PRESENTER), Hanna KRAJEWSKA (AUTHOR), Anna GRUSZCZYNSKA (AUTHOR), Małgorzata WYBIERALSKA (AUTHOR)

Available in languages ENG

In 2015 Polish Academy of Science Archive in Warsaw together with Polish Archive Society initiated joint polish, czechish, hungarian, slovak exhibition project From Visegrad to Visegrad. The realization is an effect of strong cooperation of four archival societies, which form an informal archive union of Visegrad Group countries – Polish Archive Society, Czech Archive Society, Association of Hungarian Archivists and The Society of Slovak Archivists. Members of the societies helped to gather from the countries of their origin crucial documents of historical importance for the history of the region.             The international exhibition „From Visegrad to Visegrad” presents history of polish, czechish, hungarian and slovakian relationship since the first meeting of rulers in Visegrad in 1335 until the forming of V4 Group in 1991. The project helps to understand difficult geopolitical situation of all V4 countries and shows common historical and cultural heritage. The organization of the event was possible thanks to Visegrad Fund. The event started in February 2016 with seminar on sources to the history of V4 countries cooperation and the concert of classical music, but the cooperation between societies does not end at this point as the exhibition begun to travel not only across Poland, Slovakia, Czech Republic and Hungary but across whole Europe.

Biography

Anna DOMALANUS, Poland

Hanna KRAJEWSKA (AUTHOR), Polish Academy of Science, Poland

Dr Krajewska was born in Poland. Graduated from University of Łódź. Since 1995 works for Polish Academy of Science Archive in Warsaw as a Director. Responsible for cooperation with local and regional archives and other cultural institutions. Also works on coordination and preparation of many cultural events, seminars, exhibitions and conferences.  Recently mainly interested in the history and heritage of Visegrad Group countries (Central and Eastern Europe) from XIV to XX century. Initiator of a cycle of conferences related to "Warsaw as a multi-cultural city" and “Common history, common future” and “Warsaw Archival Picnic” as well.

Speaker at Science Festival in Warsaw and at the many conferences and seminaries in Poland and Europe. Chairman of Section of Science and Cultural Archive in Association of Polish Archivist;  Member of Section Board SUV in ICA, President of  Polish Archival Association. Author and co-author of books (5) and articles (98)  in archive and history fields. Co-author of many exhibition, recently "From Visegrad to Visegrad".

Anna GRUSZCZYNSKA (AUTHOR), Polish Academy of Science, Poland

Born in Gdańsk, Poland. Graduated from University of Gdańsk, historian, archivist.Her master thesis focused on documents related to the everyday’s live in XIX century in Poland.Since 2012 works for Polish Academy of Science Archive in Warsaw as an Assistant Professor. Responsible for cooperation with local and regional archives and other cultural institutions. Also works on coordination and preparation of many cultural events, seminars, exhibitions and conferences. Recently mainly interested in the history and heritage of Visegrad Group countries (Central and Eastern Europe) from XIV to XX century.Initiator of a cycle of conferences related to "Warsaw as a multi-cultural city".In 2014 and 2015 spoke on the international Hungarian archivists congress. Was also a speaker at Science Festival in Warsaw and the conference "Archives of Europe" in 2015.Co-author of two exhibitions: "Christmas Time in documents of Polish Academy of Science Archive" and "From Visegrad to Visegrad".

Małgorzata WYBIERALSKA (AUTHOR), Polish Academy of Science, Poland

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A011 Development and application of facet for expanding finding aids for records - case study with the Presidential Records

Theme : Recordkeeping in the Digital Age

Hae-Young RIEH, Hyo Ju SEONG

Available in languages KOR

현대의 기록관리 패러다임이 ‘기록의 보존과 관리’에서 ‘기록의 이용’으로 변화됨에 따라 기록관리 분야에서 이용자 중심의 서비스에 대한 관심과 중요성에 대한 인식이 증가하고 있다. 이용자 중심 서비스의 가장 기본적인 것이 검색의 편이성이라고 할 수 있으며, 이는 이용자가 찾고자 하는 기록물로의 안내를 지원해 주는 검색도구(finding aids)에 의해 좌우된다. 이에 아카이브에서는 검색도구에 대한 관심이 높아지고 있으며 특히 검색의 효율성을 향상시키고자 다양한 측면에서 검색도구에 대한 논의가 진행되고 있다.    웹의 발전에 따라 이용자의 의도를 반영한 검색이 이루어지도록 의미기반의 시멘틱 웹에 의한 검색 방안이 연구되고 있으며, 이러한 더 발전된 형태의 검색 방법들이 도입되어감에 따라 기록관에서도 이용자들의 의도를 반영할 수 있도록 다양한 옵션들을 제공해야 할 것이다. 다양한 검색 옵션들을 구성할 수 있도록 기록물의 요소들을 그룹핑하거나 분류하는 “패싯(Facet)"이라고 하는 개념을 기록물 검색에 도입하는 방안이 필요한 것이다. 본 연구에서는 대통령기록물을 사례로 검색도구의 효율성을 향상시키기 위한 방안으로 어떠한 종류의 패싯이 제공되는 것이 바람직 할지 연구하여 기록물의 특성에 적절한 패싯들을 찾아내고 검색옵션에 활용할 수 있는 방안을 제시해 보고자 한다.   대통령 중심제인 우리나라에서의 대통령은 행정수반인 동시에 국가대표기관으로서의 지위를 가지고 있어 대통령의 직무수행 과정에서 생산, 접수된 대통령관련 기록물(Presidential Records)은 공공기관이나 민간기관에서 생산, 접수된 기록물보다 사회적, 정치적, 외교적, 경제적으로 민감하고 중요한 정보를 포함하고 있으므로  사료로서의 중요성과 가치가 매우 남다르다고 할 수 있다. 하여 그 활용에 있어서도 보다 잘 활용될 수 있도록 다양한 옵션을 제공하는 검색도구를 개발하는 과정은 필수불가결하다고 볼 수 있다.     본 연구에서는 먼저 대통령기록물의 특징이 반영된 패싯을 도출하기 위해 외국의 국가 기록관(National Archives)인 미국의 NARA, 영국의 TNA, 호주의 NAA 및 국가별 개별 대통령(수상) 기록관(Presidential Archives)을 중심으로 이들 기관의 웹사이트에서 제시하고 있는 검색 옵션들을 살펴보았다. 이들 사이트에서는 어떤 다양한 측면의 검색 옵션들을 제시하는지 검토하고 분석해보는 것이다. 또한 우리나라의 대통령기록물의 특징을 반영하기 위해 대통령기록물 건명에서 다루어진 빈도수가 높은 용어들을 다양한 측면에서 분석하고, 여기에 등장한 개별 대통령 별로 각 시기별 주요 사건 및 다양한 행사, 기관 및 단체명, 직책, 조약, 법률명, 지역 및 국가 등의 고유명사들도 종류들을 나누어 살펴보았다. 또한 대통령기록관 검색 포털에서 이용자가 검색 시 사용한 용어들도 빈도수가 높은 용어들을 분석하여 종류별로 나누어 보았다. 이용자들이 정보공개청구에서 제시한 용어들도 분석하여 여기에서 자주 사용된 용어들을 검토하였다. 그리고 대통령기록관 포털의 검색옵션 및 국가기록원 기술요소들과 메타데이터 요소들을 분석하여 패싯을 구성할 수 있는 요소들을 도출하였다.     이렇게 여러 가지 국내외 국가기록관들의 검색 옵션, 메타데이터 및 기술 요소와 우리나라 대통령기록물의 건명과 이용자들이 사용한 용어의 분석을 통해 대통령기록물의 검색에 반영 가능한 특징들을 도출하여, 효율적 검색이 이루어질 수 있는 패싯 요소(안)을 마련하고, 이를 바탕으로 온라인에서 효율적으로 서비스하기 위한 방안도 제시한다. 또한 국가기록원 포털에서 패싯을 적용하여 특정 주제의 기록을 검색하는 과정을 가정하여 예를 듦으로써 다양한 측면에서 신속하게 이용자의 요구에 적합한 기록물에 접근할 수 있도록 도와주는 도구로서의 패싯의 활용성을 보여준다.  본 연구는 검색도구로 패싯을 구성 할 때, 타 관련 기관의 기록 검색 방법 및 기관이 보유하고 있는 기록들의 기록명이나 이용자 로그 분석 등을 활용하는 방법을 고려해 볼 수 있음을 제시한 데 의의가 있다. 다양한 패싯 분류를 통해 이용자들에게 검색에 다양한 검색 옵션을 제공하고 검색결과를 좁혀줌으로써, 이용자들을 궁극적으로 찾고자 의도했던 기록물로 안내해줄 수 있는 패싯의 네비게이션 역할을 검색도구에 활용할 수 있는 가능성을 제시하는 것이다. 이를 계기로 다양한 기록관들이 검색도구의 제공에 이와 같은 자관의 기록과 가능한 패싯들을 도출하여 적용하기를 기대해 본다.

Biography

Hae-Young RIEH, Myongji University, Graduate School of Records, Archives, and Information Science, Republic of Korea

Hae-young Rieh is a professor of the Graduate School of Records, Archives, and Information Science at Myongji University in Seoul, Korea. She is currently a member of the National Records Management Commission, and vice president of the Korean Society of Archives and Records Management. Her research and teaching areas include archival information services, classification & description of archives and records, and knowledge management. Her recent projects include the development of subject classification schemes for Presidential Archives in Korea, and the construction of the subject thesaurus for Presidential Archives in Korea. She received her doctoral degree from Simmons College, Graduate School of Library and Information Science in Boston.

Hyo Ju SEONG, Myongji University, Graduate School of Records, Archives, and Information Science, Republic of Korea

not provided

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A012 Development of Interface terminology structure based on conceptual framework of International Organization for Standardization - Focused on present illness in medical records

Theme : Diversity and harmony among archival cultures and societies

Jeongock PARK

Available in languages KOR

1. Background and purpose of study When converting from paper medical record to EMR, doctors should enter paper record into computer with inconveniences. Therefore user centered interface should be considered that can solve the convenience of input and the easiness of expression. Accordingly this study researched the availability of application of present illness in medical record based on conceptual framework suggested by the IOS. 

2. Study method We divided the present illness of admission & discharge medical record of 1,063 patients designated as study target by using Excel 2003 and Microsoft Visual FoxPro 7.0 in accordance with the conceptual framework suggested by The IOS.

3. Study result We analyzed the general characteristic of target patients into the kinds of disease, length of stay, the course of hospital and course of admission. First total 261 diseases suggested by ICD-10th Revision were divided into 14 diseases which include the malignant neoplasm of digestive system 13.3%.  After applying the overall study target to the conceptual framework suggested by the IOS, the results show contents applications which include patient information 91.5%, occurrence 69.1%, anatomical site 54.8%, inspection 43.0% and reading 42.5%, there existed the conceptual attribute not applied to study target. Other than 21 conceptual framework, the added 6 were divided into place of course, operations, medications, therapeutic period, hospital, test period.

4. Consideration and conclusion For the future, various methods to establish interface terminology should be suggested along with the modeling for data input which can solve the problems of expression and inconvenience of input of EMR with this study.  The problems related to medical record writing was emerged. When reviewing the medical record, if present illness is not written, we ruled out such case from target, poor contents were detected. It might have the characteristics which are not represented as analysis result.

Biography

Jeongock PARK, The Catholic University of Korea Yeouido St. Mary's hospital, Medical Record Team, Republic of Korea

The Catholic University of Korea Graduate School of PUBLIC HEALTH, Master of Health Informatics, The Catholic University of Korea Yeouido St. Mary’s Hospital, Medical Record Team Leader

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A013 A research on improving the management of non-standard electronic documents and their transfer case

Theme : Korean Archives and Records Management

Jaehyuk CHOI

Available in languages KOR

The government of Republic of Korea opened a full-fledged e-Government era by introducing the standard electronic document management system (new electronic document system) in 2004. However, the electronic document approval system (old electronic document system) had been operated on a pilot basis for streamlining administrative task from the late 1990s to the early 2000s prior to the introduction of the standard electronic document system.   However, the old electronic document system contained the problem that it is not able to transfer directly the electronic document (old electronic document) to the Records Management System (RMS) .Therefore, most public institutions who had operated the old electronic document system have not managed the old electronic documents in the category of records management even to date, and also the concern for the damage and loss of important electronic records due to the deterioration of its hardware and the suspension of its maintenance is increasing as time passes.   Hence, the National Archives of Republic of Korea struggled to tackle the technical problems of managing old electronic documents through the policy alternatives of the destruction guide of old electronic documents that have to be preserved less than 5 years period in the old electronic document system(2010) and transfer guide of the old electronic document as the paper form by printing out(2012), In order to address this problem, the Ministry of Food and Drug Safety established the policy for improving the management of old electronic documents of more than 835 thousands records items, which are not able to be transferred to the RMS, remained in the old electronic document system in 2014.

Biography

Jaehyuk CHOI, MINISTRY OF FOOD AND DRUG SAFETY, Republic of Korea

저자는 2001년부터 경북대학교에서 사학 및 문헌정보학을 학사 전공 후 2007년부터 동 대학교 일반대학원에서 기록학을 전공하여 석사학위를 수여받았다. 2009년부터 2013년 7월까지 대한민국 광역지방자치단체인 경상북도청에서 지방기록연구사로 재직하였고, 2013년 7월부터 대한민국 중앙행정기관인 식품의약품안전처에서 기록연구사로 재직 중이다.

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A014 Status of record preservation technology R&D and its application cases

Theme : Korean Archives and Records Management

Jaepyeong KIM

Available in languages KOR

National Archives of Korea is propelling R&D project as to the record preservation and restoration technology. The goal of the research project is to develop scientific and systematic preservation and restoration technology across the whole area of record preservation, and spread developed technology. Also, through localization of preserving equipment and materials, it is to lead domestic and foreign preservation and restoration technology. Up to 2015, National Archives of Korea has invested 7.9 billion as to 5 fields and 35 research themes such as paper records, e-records, audio-visual materials, administrative artifacts, preserving environment, etc., and performed 81 detailed assignments. As the major achievements, it registered 26 patents and listed 53 papers, secured a variety of test products and test beds, and is making use of them at the record management task field. The representative business applying cases are as follows. -Development of e-record transfer tools based on digital forensic  We developed technology that can secure authenticity and integrity when transferring e-records via offline and  made use of when transferring e-records from each government departments to National Archives of Korea through pilot application in 2014. -Development of standard format for long-term preservation of digital audio-visual materials Digital visual and audio format was difficult to standardize with its diversity and rapid change, but we researched and standardized lossless compression format appropriate for long-term preservation of the record, and developed format conversion system. -Research of paper record acid removing treatment improvement and development of new acid removing treatment agent The reason that the powder smears during the acid removing treatment of paper records was found and new acid removing treatment agent that Chlorosis is reduced was developed through the research to improve this.

Biography

Jaepyeong KIM, National Archives of Korea, Republic of Korea

충남대학교 대학원 정보통신공학 석사,한국전자통신연구원(ETRI) 근무,국가기록원 재직 중(보존관리팀, 표준협력과, 기록정보기반과, 기록보존복원센터 근무)

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A015 Saudi Private Archives: "Project Save"

Theme : New Professionals

Fahd AL SEMMARI

Available in languages ENG

Private archives in Saudi Arabia were scattered and did not get much attention before 1996 and King Abdulaziz Foundation in its mission to serve Saudi history in general undertook a very ambitious project called "Project Save" which focused upon the collections of documents kept in private capacity and were not known to institutions and researchers.  This project was done in two stages: one in 1996 and the other one was done in 2006. Project save aimed at targeting the families throughout the thirteen regions in Saudi Arabia who had some type of archive collections.  These private collections were part of one of their family members who kept them in  their houses.  The plan was put very clearly to identify those people and also to create tools that will help identify more.  This presentation will shed the light on the steps taking to prepare for this project and the major results which came out of this project.  It also will give a broad sense of the process that was made to penetrate into the private side and provide an acceptable method to acquire their collections. It is intended that this presentation will show the efforts that were made to assist in preserving private collections and archives which are very rich in materials.  The preservation that resulted out of this work was on both sides: keeping such collections in better shape; and keeping their memory alive by making them accessible.  The presentation also will show some of the hardships the teams faced and the solution and contribution that were made to pass them.  Finally, this paper, though it is a survey of a project, will be able to provide details on one the experiences in the archive conservation work in Saudi Arabia.  Such experience has its own system, methodology, operational plan and outcome that can be a good subject for more and deep studies especially in the preservation side.

Biography

Fahd AL SEMMARI, King Abdulaziz Foundation, Saudi Arabia

Phd in History, University of California, Riverside- Secretary-General, King Abdulaziz Foundation- General Supervisor, National Center for Archives and Records- Advisor at the Royal Court- interest in historical documents and sources, archiving, and research- author of several books on the history of Saudi Arabia and Arabian Peninsula.

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A016 A Thousand Words: The Power and Potential of Archival Images in Promoting Social Justice

Theme : Use of records and archives in justice, advocacy and reconciliation work

Daniel BULLMAN

Available in languages ENG

The saying “a picture says 1000 words” invokes a powerful idea: the storytelling power of photographs. Images have the ability to shape a narrative and impact public perception of how the world is viewed. Through photographic collections, archives have the opportunity to empower oppressed communities and create space to speak truth to power. In this poster presentation, I will cover some examples of how archival images were utilized to advocate for human rights and justice. One such project is the Cambodian Genocide Program at Yale University, which contains thousands of images of victims who were killed during Pol Pot’s regime in the late 1970s. Similar collections of images that document global injustices exist in archives throughout the world. Archivists have the power to publicize and bring these collections to the public eye.

Biography

Daniel BULLMAN, Tufts University, USA

Dan Bullman is a graduate student and archives assistant in Boston, Massachusetts. He is completing a Master’s Degree in Library Science and Archives Management from Simmons College in May 2016. Dan has worked at Mount Holyoke College Archives and Special Collections and Amazon.com. He currently works as an Archives and Research Assistant at Tufts University Digital Collections and Archives and as a Manuscript End Processing Assistant at the Schlesinger Library at Harvard. In addition to being an archivist and student, Dan is also an avid photographer, who runs his own website (danbullman.com) and Youtube channel about photography.

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Thursday 8 September - Previous Day

A017 The Construction of Folk Image Archives

Theme : Use of records and archives in justice, advocacy and reconciliation work

Lei LIU

Available in languages ENG

With the development of mass media like smartphone and Internet, snapshot becomes our daily habits. Since the individual can often encounter the moment that the official and professional photographers are difficult to encounter, they often can inadvertently take some major unexpected events such as September Terrorist Attacks, London Subway Bomb Attack, 2008 Wenchuan Earthquake, and Wenzhou High Speed Train Crash. The images caught by phone photographers on scene at the first time become the most vivid original information records and some even promote the turn of events. This article focuses on two points: whether folk images can become archives and how to integrate such a huge set of folk images. Folk images are pushing through the limitation of the mainstream discourse, and participating in the reconstruction of historical writing. Archives department might draw lessons from experience of folk image resources integration in the mass media industry, and break through the clear division of archives management phase under the modernist thinking mode, which will realize the postmodern management that is dynamic, multiple and simultaneous.  Folk image archives can't completely replace the traditional official archives, but incorporate with them in the category of the public domain and reconstruct the production and transmission mode of social memory, which will gradually form a folk discourse narration with multilevel, eliminate the one dimensional ideological hegemony, and open the process of “ The democratic concepts built in our daily life”.

Biography

Lei LIU, Shandong University, China

Liu Lei received a master degree in archival science from Shandong University in 2014, and now is a PhD student whose research interests are about film archives and archival memories in image age.

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A018 Taiwan Government-owned Enterprises Archives Digital Preservation Program: An Exploration of the Rise and Fall of Government-owned Enterprises

Theme : Harmony and friendship in the global archives world

Shu-Mei CHEN, Hai-Hsiung CHEN, Li-Kuei HSUEH

Available in languages ENG

Archives are the records of government administration and the cultural assets of people’s life. By reading through archives, we can get closer to history and know more about the development process of a society. The Republic of China government was relocated to Taiwan in 1949. The people here have worked very hard to create the world-acclaimed economic miracle. In Taiwan, post-war economic development was closely related to government-owned enterprises. The operations of government-owned enterprises had laid a solid foundation for Taiwan’s economy. In light of this, the National Archives Administration (NAA) under the Cabinet-level National Development Council has since 2003 compiled documents related to economic and enterprise affairs. Between 2007 and 2012, on the theme of “Taiwan Industrial Economy Archives”, NAA carried out the Taiwan Government-owned Enterprises Archives Digital Preservation Program. This program can also well preserve the development process of Taiwan’s economic development, reveal the various aspect of Taiwan’s economy and society, and record the evolution of Taiwan’s post-war economy. Government-owned enterprises included in this program are those who had been closed, merged, privatized or on the list of privatization between 1945 and 2008. These 15 enterprises include Taiwan Salt Industrial Corporation (Taiyen) etc. In this article, they are divided into seven business categories, namely, food, paper, telecom, chemical engineering, civil engineering, machinery, and banking & insurance. NAA has set up related linkages to websites such as the Archives Resources Integration Platform at http://across.archives.gov.tw/naahyint/serch.jsp , the Taiwan E-learning and Digital Archives Program at http://teldap.tw/, and the Entrance Website to Digital Preservation and E-Learning Result at http://digitalarchives.tw/. Both Chinese and English version of the contents are provided on the above websites.

Biography

Shu-Mei CHEN, Graduate Institute of Library, Information and Archival Studies, National Chengchi University, Chinese Taipei

I am Chen, Shu-mei. I am studying at the Graduate Institute of Library, Information and Archival Studies, National Chengchi University as a doctoral student. Meanwhile, I am also the Senior Executive Officer of the National Archives Administration, National Development Council (R.O.C.). The National Archives Administration is the central competent authority in Taiwan, responsible for the management of all governments records, as well as the management of archives, such as acquiring, transferring, organizing, preserving, and making them available to the public. I am in charged of the records preservation counseling, as well as supervision of the National Archives repository-building, archives maintenance, duplication and other related operations.

Hai-Hsiung CHEN, Department of Business Administration, National Taipei University, Chinese Taipei

Hai-Hsiung Chen is a Ph.D. student in Department of Business Administration of National Taipei University in Taiwan. His research interests focus on strategic management, and organizational management. He is also the Deputy Director-General of National Archives Administration, National Development Council, Taiwan (hereinafter referred to as “NAA”). NAA is the central organization responsible for planning and drafting of records and archives policy, law, and management systems, along with providing guidance, evaluation, and assistance in regards to documents and records management for various other governmental organizations. NAA is also responsible for other duties, including the management of time-specific documentation and planning and promotion of the use of information technology in documentary work.

Li-Kuei HSUEH Graduate Institute of Library, Information and Archival Studies, National Chengchi University, Chinese Taipei

not provided

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A019 Implementing an EDRMS: A Case Study of Nuclear Power Company in China

Theme : Recordkeeping in the Digital Age

Xiangnyu WANG

Available in languages ENG

Effectively implementing electronic document and records management systems (EDRMS) is critical for adequately managing electronic recordkeeping in individual organizations. It can help individual users identify what contents and workflows EDRMS have and how records are managed through the application of EDRMS. This study presents an investigation of the adoption of EDRMS in three major nuclear power companies in China with the use of telephone interview and literature research. It identifies the characteristics of records management through the adoption of EDRMS in a Nuclear Power Project including the presence of many departments and companies, the length of the records collection period that lasts at least 52 months, and the type and the quantity of records available. Furthermore, the necessity and urgency of adequately managing records through the use of EDRMS in a Nuclear Power Project highlighted. This is because there are various types of records including correspondence, meeting minutes, engineering design documents, construction documents, contracts, and equipment documents in such a project and users can create, review, approve and retrieve specific records through the application of EDRMS. It is critical for clearly defining the responsibilities of individual users with respect to identifying specific documents and describing the metadata to link with these records. This can help records managers as well as archivists audit, collect, arrange, preserve and archive records through  the adoption of EDRMS. The study shows that there are specific guarantee mechanisms in the whole control process including front control, process control and archiving control, and  data standardization for the successful implementation of EDRMS. There is one issue related to the use of different documents encoding systems in different EDRMS in the nuclear power companies that needs further attention. Specific strategies and policies are required for unifying documents encoding systems that can facilitate the sharing of records and information in individual organizations.

Biography

Xiangnyu WANG, Renmin University of China; University of Pittsburgh, China

Xiangnyu Wang is a doctoral student in Archival Science at Renmin University of China and a Visiting Scholar of Library and Information Science at University of Pittsburgh (2015-2016). Her research interests in archival studies include archival users research, electronic records management and the history of archival science. She holds a Master’s degree in Archival Science from Nankai University in 2010. As a record manager, she worked in a State-Owned Nuclear Power Engineering Company from 2010-2014.

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A020 Preserving the Memories of National Development: Taiwan’s Archives Preservation Technology Lab in Operation

Theme : Recordkeeping in the Digital Age

Shu-Mei CHEN

Available in languages ENG

Archives are important records of government administration and invaluable cultural assets of the people. Through perusing archives, we can track the development of national history and understand the progress of social changes. In 2015, the National Archives Administration (NAA) of Taiwan’s Cabinet-level National Development Council set up a Archives Preservation Technology Lab. This Lab aims to help retain the precious memories of national development through archival preservation.    Back in 2014, Taiwan’s National Archives Administration began the preparation work to set up an Archives Preservation Technology Lab, in order to conduct archive preservation R&D, multimedia archives conversion, and digital repairing. Based on the different materials and features of the various media, as well as their different functions, the Lab has four operation areas: Archives Preservation Technology R&D Test Area, Multimedia Archives Presentation Area, Multimedia Archives Conversion  & Repair Area, and Multimedia Archives Storage. Starting operation in March 2015, the Lab is expected to help enhance the practical experiences of our staff in archives conversion and digital repair skills. Meanwhile, it can upgrade the NAA’s professional expertise in conversion and repair of multimedia archives, and lay a solid foundation for operation and R&D of preserving various media. In addition, with the help of scientific experiments, it can analyze the reasons causing the deterioration of archival materials, and conduct R&D on preservation technology to prolong the preservation period of archives.         At present, the Lab has begun to the checking, cleaning, conversion and digital repair of audio-visual archives, including movie films, camera films, slides, audio tapes, and video tapes. It has also completed a report on the test results regarding the materials of folders or containers--and their endurance --for paper archives. In the future, the NAA will continue to improve related works in order to further upgrade its professional expertise in preserving archives.

Biography

Shu-Mei CHEN, Graduate Institute of Library, Information and Archival Studies, National Chengchi University, Chinese Taipei

I am Chen, Shu-mei. I come from Taiwan. I work at the National Archives Administration (NAA) of Taiwan’s Cabinet-level National Development Council (R. O. C.) now. My job title is the Senior Executive Officer. I am also a Ph. D. student at the Graduate Institute of Library, Information and Archival Studies, National Chengchi University . NAA is the central competent authority of archives, responsible for the management of all government agency records, as well as the management of national archives, such as acquiring, transferring, organizing, preserving, and making them available to the public. My job department is the Archives Preservation Division of NAA. I am in charge of establishing preservation policy, providing archives preservation guidance to government agencies, and supervising national archives preservation such as pest management, filing, repository environmental control, archives repair and digitization. I have been engaging in archival preservation for more than 15 years, and knowing that professional knowledge is profound, I enrolled in a Ph. D. program in Graduate Institute of Library, Information and Archival Studies, National Chengchi University to study preventive preservation and risk management of artifacts. I look forward to participating in this program to acquire professional knowledge, exchange views with professionals and peers, and share archival preservation experience of Taiwan.

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A021 Function-based records organization in the Finnish public sector

Theme : Recordkeeping in the Digital Age

Saara PACKALÉN

Internationally, records organization in the digital era is increasingly based on functions of the organizations. Functional classification connects records to their context, which is essential in understanding the meaning of a record in digital form. Its benefits and widespread use notwithstanding, the method functional classification is not unambiguous. Previous studies show difficulties in understanding the function concepts and in following the logic applied. In addition, various usability issues have been noted. Records managers are responsible for records in organizations. However, in a digital environment end-users are increasingly involved in participating in records’ processing.

In aiming to widen our understanding of function-based approach to records organization, a synthesis of the results of three interrelated studies published in 2015 - 2016 is presented. The studies focus on recordkeeping professionals’ perceptions of functional classification systems and their use in public sector organizations in Finnish recordkeeping context.

The results describe function-based records organization as an approach that has been accepted as the prevalent method of records organization in the Finnish public sector. Recordkeeping professionals perceived functional classification as an important tool for managing records. However, they faced several difficulties in using the systems in various contexts. The results also show that in addition to themselves, recordkeeping professionals saw various other users for functional classification systems in organizations.

The findings show the integration of the function-based approach in recordkeeping practices in the Finnish public sector. Nevertheless, there is still an ongoing challenge in implementation and use of the functional classification systems in the organizations. The findings indicate that there is a contradiction between, on one hand, the benefits sought by the recordkeeping practices in organizations and, on the other, the tools developed for records organization, which do not properly meet users’ needs.

Biography

Saara PACKALÉN, University of Tampere, Finland

Saara Packalén is a doctoral student with the School of Information Sciences (SIS) at the University of Tampere, in Finland. Packalén became interested in records and archives management during her master’s studies at the University of Tampere. Since receiving her M.Soc.Sc. degree in information studies, she has worked at the Tampere University Library and discovered her enthusiasm for teaching. From April 2012, she has been a full-time PhD student focusing on records management. Her central research interest is in functional approaches to records organization. In her doctoral thesis, she focuses on functional classification in Finnish public-sector organizations.

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A022 Researchers and archives: understanding relationships for better cooperation

Theme : Cooperation

Margot GEORGES, Magalie MOYSAN

Available in languages FRE

Odile Welfelé affirmait en 1993 que « le travail de l’archiviste serait […] de savoir quelles relations les chercheurs entretiennent avec leurs productions documentaires ». Nous pensons à sa suite que la compréhension des liens intuitifs que le producteur noue avec ses archives est nécessaire à l’archiviste pour proposer les outils et arguments adaptés. Elle permet une collaboration et une coopération efficace dans les projets d’archivage. Les deux projets de recherche que nous vous présenterons répondent à ce besoin de comprendre la culture et les démarches archivistiques d’un type de producteur : les chercheurs en sciences du vivant. L’un porte sur la place des archives dans le processus de recherche en sciences médicales de 1968 à 2006 et cherche à analyser la manière dont les documents d’archives sont utilisés et réutilisés par les chercheurs, dans une perspective chronologique. L’autre étudie les représentations sociales des archives des chercheurs en sciences du végétal, en s’intéressant à la manière dont les chercheurs définissent les archives, et en particulier les leurs, ainsi qu’aux éléments qui façonnent et transforment cette définition. Ces deux projets de recherche, menés par deux doctorantes françaises en archivistique s’inscrivent dans un courant de recherche récent qui souhaite explorer « la dimension émotionnelle des archives » (MAS & GAGNONARGIN, 2011 : 54) et envisage une « problématisation nouvelle du rapport de la société à ses archives, à ses écrits, à ses traces fonctionnelles » (MARCILLOUX, 2013 : 210). Nous nous attacherons à présenter ces deux projets de recherche, leur sujet, leurs finalités et la méthodologie employée. Ensuite, en nous appuyant sur les résultats de deux enquêtes par questionnaire réalisées auprès des chercheurs, nous tenterons d’apporter quelques éléments sur la culture archivistique des chercheurs en sciences du végétal et en sciences médicales. Enfin, nous en dégagerons quelques axes importants pour les archivistes.

Biography

Margot GEORGES, CERHIO-Angers, France

Margot Georges est doctorante à l'université d'Angers et au sein du Centre de Recherches Historiques de l’Ouest (CERHIO) sous la direction de Patrice Marcilloux et de Bénédicte Grailles sur le sujet des représentations des archives par les chercheurs en sciences du végétal depuis 2013. Après une licence professionnelle puis un master d'archivistique obtenu en 2012 à l'université d'Angers, elle a travaillé au centre national de la fonction publique territoriale (CNFPT), puis à l’Institut national de la santé et de la recherche médicale en tant qu’archiviste adjointe (Inserm), enfin, elle est désormais chargée d’archives à l’École pratique des Hautes Études (EPHE). Elle est également membre du comité de rédaction/lecture de La Gazette des archives et membre active de la section AURORE de l’association des archivistes français.

Magalie MOYSAN, CERHIO-Angers, France

Doctorante au CERHIO-Angers, Magalie Moysan prépare actuellement une thèse en archivistique au Centre de Recherches Historiques de l’Ouest (CERHIO) et à l'université d'Angers sous la direction de Patrice Marcilloux. Intitulée "la place des archives dans la recherche médicale de 1968 à 2006", cette recherche se propose d'analyser l'utilisation des archives par les chercheurs. Diplômée du master « Métiers de la culture, archives » de l’université de Versailles-Saint-Quentin-en-Yvelines en 2009, Magalie Moysan est également responsable du service d'archives de l’université Paris Diderot et coordinatrice du groupe de travail « Archives scientifiques » de la section AURORE de l’Association des archivistes français.

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A023 The foundation of democracy: Learning from ancient Greece

Theme : Harmony and friendship in the global archives world

Yayoi TSUTSUI

Available in languages ENG

The International Council on Archives declares that archives are fundamental to democracy, accountability, and good governance. The origin of democracy is traced to around 500 BCE in Athens, Greece. Metroon, the temple of the Mother Goddess, is well known as the ancient Athenian central archives or records repository. How was it established? By learning from previous studies, reading some inscriptions and classical texts, and examining archaeological reports, I presume that the establishment of Metroon occurred as follows: the Boule, a council of 500 chosen by the lottery to confer and decide on matters pertaining to public affairs, appointed Anagrapheus to examine and revise the laws and degrees just after the crisis of democracy in 411 BCE (Lys. 30). Anagrapheus was supposed to do the survey and collect materials from both inside and outside of the Bouleuterion (the building that belongs to the Boule). This codification seemed to make the Bouleuterion need more space. The new building was constructed for the meeting in the last decade of the 5th century BCE, and the old building remained as office space where the legislative and administrative records of Athenians were kept and was open to citizens for consultation. At first, it was called Demosion (Andoc. I-79, Aeschin. 3-75). Demosion means “belonging to Demos, people” and has the same root as demokratia in the etymology of democracy. The building turned out to be called Metroon, dedicated to the great Mother Goddess, who was the guardian of the polis governance, that is, the protector of record authenticity. Metroon had been an archive for several hundred years even under the rule of the Roman Empire.              

In Athens, the central archives was originally old Bouleuterion, housing the polis records, which might describe the decision-making processes by the representatives of the citizens.

Biography

Yayoi TSUTSUI, Hitotsubashi University, Japan

Yayoi Tsutsui is a certified archivist by Academy of Certified Archivists and a registered archivist of the Japan Society for Archival Science. She is a part-time lecturer of Hitotsubashi University and a part time staff of National Institute of Japanese Literature.  She is also a part-time student of Gakushuin University. She earned a Master of Arts in Archival Science degree from Gakushuin University, the first graduate school of Archival Science in Japan, in March 2010. She has served on part-time staff at the University Museumthe University of Tokyo and the Shibusawa Memorial Foundation. Yayoi Tsutsui received her Certificate of Museum Studies from Harvard University Extension School in 2001 and her Bachelor of Arts from International Christian University in 1980.

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A024 The role of archives in re-establishing peace: the example of transitional justice

Theme : Use of records and archives in justice, advocacy and reconciliation work

Seydou DIABATE

Available in languages FRE

Le rôle des archives dans la reconstruction de la paix: cas de la justice transitionnelle.

Biography

Seydou DIABATE, DIRECTION NATIONALE DES ARCHIVES DU MALI, Mali

BIOGRAPHIE ABREGEE. Né  en République du Mali. M.Seydou DIABATE est titulaire d'une maîtrise en Histoire et Géographie, obtenue en 1996 à l'Ecole Normale Superieure (ENSUP) de Bamako. Il est , en outre Titulaire d'un certificat de Stage Technique International des archives de la Direction des Archives de France à Paris en 2005. M.DIABATE , est également détenteur de plusieurs certificats et brevets dans le domaine des archives. Instructeur/formateur permanant des archivistes lors des stages nationaux de 2006 à 2013. Il est Co-auteur en mai 2004 du "Guide  pratique de gestion des archives des Collectivités Territoriales ". Secretaire General de l'Association Malienne des Bibliothecaires , Archivistes et Documentalistes de 2013 à nos jours. Administrateur des Arts et de la Culture, Conservateur du patrimoine, M.Seydou DIABATE a été successivement Directeur National Adjoint des Archives du Mali du 14 Octobre 2005 au 31 Décembre 2014 et Directeur National des Archives du Mali du 11 Mars 2015 à nos jours. ADRESSE ET COORDONNEES. M.Seydou DIABATE , Administrateur des Arts et de la Culture Directeur National des Archives du Mali à la Direction Nationale des Archives du Mali , Hamdallaye ACI 2000BP: 159 Bamako Tél/Bureau : (00223) 20 29 94 03 Cel: (00223) 76 05 59 81 Email: seydoudiabat@yahoo.fr INSTITUTION DE RATTACHEMENT:PRIMATURE

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A026 Study on developing elements of metadata for art archives based on Entity-Relationship model and metadata functions

Theme : Recordkeeping in the Digital Age

Su-Min JO, So-Young YU

Available in languages KOR

The collection of a certain art museum can be regarded as evidence to identify the art museum itself, and well-developed archival system for providing information of art collection can help users to use, access, or utilize the art collection in the domain of art archiving. The record management, therefore, should aim for use of archived record with interoperable record management system. This study suggests metadata element which can be applied on art record management based on combination of relational database model and metadata functions by meta-analysis.

The frame of meta-analysis in this study is the functional model developed by Anne Gilliland (2000). Categorizing elements of 4 metadata schema of international record management standards and 5 best practices into the 5 functional types was performed. Elements drawn through meta-analysis were identified as entities, such as, producers, art record, collection, series and items.

Suggested scheme based on the identified entities and relationships are designed to be applicable with the multilevel description rule. In additions, 2 relational linkages, that is, 'relationship among art records within the same level' and 'referential relationship among art records between levels', to enhance the accessibility and the efficiency of record creation are also suggested.

Implementing the scheme to the collection of a local artist, Im Bong-Jae, of Daejeon city Art museum revealed that stratifying art archive as level of collection, series or an item is applicable and manageable. The lack of usage related metadata elements to implement was also a significant finding. Advancing two types of referential relationship suggested in this study can be a follow-up for developing more sophisticated referential relationship among metadata elements in art record management.

Biography

Su-Min JO, National Research Institute of Cultural Heritage, Republic of Korea

Sumin, Jo, B.A., is an archivist of the National Research Institute of Cultural Heritage. She's worked as archivist in the Daejeon Museum of Art and the Korea Atomic Energy Institute. With M.S in Record management, and B.A. in History from Hannam University, she completed the Certified Program of the Art student league of New York. Her research interests in record management mainly focus on digitalizing art records, designing and applying metadata in art records.

So-Young YU, Hannam University, Republic of Korea

So Young YU, PhD, is the head of the Department of Library and Information Science, Hannam University, Republic of Korea. She is an Assistant Professor specialized in data analytics of unstructured data, specifically text, or social network data, with an approach of network analysis or text mining. This resulted in a number of projects secured, research articles published, and conference papers presented nationally, and internationally. Dr. YU has corporate experience as an Information Analyst in the IP & Science division of Thomson Reuters. Having been in the Business Development sector, she'd consulted on several projects which ranged from building fundamental infrastructure of scholarly big data to detecting prominent research domains with statistical analysis, including visualization for decision makers of academics, government, and corporate bodies. She's academically qualified in information science with a PhD in Library & Information Science from the Graduate School of Yonsei University.

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A027 Diversity and harmony of Diplomatic archival information services :  focused on document  disclosure

Theme : Diversity and harmony among archival cultures and societies

Sooyeon HAN

Available in languages KOR

The culture of record management in Korea lays stress on harmony led by the government. In this regard, diplomatic archives are considered different from other records by even putting exceptions in the law. The diplomatic records are postponed transferring to permanent record management authority. These records can be preserved and managed for 30 years in the Ministry of Foreign Affairs. Furthermore, upon the record evaluation and rating, the appointment of only one private expert is enough. Classified records preserved for more than 30 years can be delayed the time to transfer. Currently, the Diplomatic Archives is the main authority to manage such diplomatic records. The most typical archival information service conducted by the archives is to open diplomatic documents. The diplomatic document disclosure, as the final product of preservation and management of the diplomatic archives, has been operating for 22 years from 1994 to secure the right to know of the people and promote transparency of administration. The author will propose the way for its harmonious operation down the road by analyzing its achievement for the period, comparing it with similar cases home and abroad, and utilizing the strength of other organizations and reflecting the identity of diplomatic archives at the same time.

Biography

Sooyeon HAN, Jeju National University, Republic of Korea

Han Sooyeon graduated from Ewha Womans University majoring in Library and information science in Korea. She acquaired  M.A. and  Ph. D. in Archival science from the same university. She has been working as an archivist of Diplomatic Archive in Ministy of Foreign Affairs  for 10 years and is currently working at Jeju National University  due  to exchange program of archivist promoted by the government. She has published ¨ A study on the development of Archive Service Quality Scale : focused on public institutions¨,¨ A study on the Components of Archival Collection Policy¨

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A028 Surviving as a new recording researcher in the Republic of Korea

Theme : New Professionals

Yoonjin CHOI

Available in languages KOR

As a new expert, the recording researchers mostly start their work at the government and public institutes. Those we have learned and acquired continuously in the process of studies to do our best as professionals are often assessed as sometimes speculative and somewhat unrealistic at the business site. Additionally, in severe cases, we are compelled to forget those things and stick to official standpoint.   Ten years has passed since records manager was first arranged at each institute as ‘Public Records Management Act’ was enacted, but series of classes called as ‘recording researcher’ is considered as ‘an employee of general affairs section or operation supporting section’ not that different from general administrative post rather than the series of classes with duty and mission of researching position. These wrong perception and job climate can bring up doubt of a variety of occupational dilemma and ethical viewpoint as a recording expert when the records manager at the beginning stage perform their tasks.   What is more problematic is the culture that considers ‘records’ act as a cause of problem or evidence as to the principal’s work error. Furthermore, a problem always exists that they are very passive and conservative for the production and registration of records due to insecurity that the record might be used as a tool of political strife.   In the midst of occupational environment of tiresome and difficult record management, records manager, a new expert, must do his/her best continuously to internalize integral ethical consciousness and firm business value. Also, we must question ourselves on and on: “Am I an expert?” “What am I doing to equip professionalism?”   Acquiring master’s and doctor’s degree of record management studies is just the necessary conditions to equip professionalism.

Biography

Yoonjin CHOI, Minstry of Food and Drug Saftey: Gyeongin Regional Office, Republic of Korea

2005.3.~2009.2 부산대학교 인문대학 사학과 졸업2009.3~2011.2 명지대학교 기록정보과학전문대학원 기록관리학과 석사 졸업2011.4~2014.5 한국농수산식품유통공사 기록관리전문요원 근무2015. 9 경인지방식품의약품안전청 기록연구사 근무

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A029 A Case Study on Harvesting the Web Records of Public Authorities: with an Emphasis on Surface Web

Theme : Diversity and harmony among archival cultures and societies

Yeon-Soo LEE, Man-Young YOON

Available in languages KOR

Various contents have been created and disappeared in the virtual space of internet. These contents have very different characteristics with existing record when viewing in the aspect of record. They have been changing continuously like living things so it has technical difficulties to preserve. The study to collect web records with these natures spread in web in the standardized way has been performed in the surface web records and deep web records field respectively. The method to harvest web records automatically and save them in the standard archiving format is the most suitable for the collection of large amount web records. This study intends to collect the surface web records of operating public authorities by using the automated tool of web crawler and to analyze the collection type and its characteristics. Finally it will divide the technically difficult record type to harvest web records and handle how we should collect them for the future.

Biography

Yeon-Soo LEE, Republic of Korea

- 단국대학교 컴퓨터과학과 학사 졸업-단국대학교 컴퓨터과학과 석사 졸업-국가기록원 복원연구과 R&D 센터 전자기록물연구-국가기록원 복원연구과 시청각 기록물 포맷 연구-국가기록원 보존관리과 DR 및 RFID 시스템 담당-국가기록원 수집공개과 한시폐지기관 및 간행물 담당-국가기록원 보존서비스과 DR 및 RFID 시스템 담당

Man-Young YOON, Joongbu University, Republic of Korea

not provided

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A030 A case study of e-record machinery testing system based on file format technological information

Theme : Korean Archives and Records Management

Young-Jun SEO

Available in languages KOR

2015년은 2004년 생산 보존기간 30년 이상인 중앙부처 전자기록이 10년이 경과되어 중앙기록물관리기관인 국가기록원으로 이관되는 첫 해였다. 이에 따라 국가기록원은 문서오류, 관인붙임 누락 등 이관 전자기록의 상태를 육안으로 식별하고 그 결과를 기록관리시스템에 등록하는 검수체계를 마련하였다.그러나 매년 전자기록 이관 수량이 급증할 것으로 예상되는 상황에서 현재의 육안 검수체계는 검수인력 고용에 따른 비용 증가, 일정 품질수준 관리의 어려움 등 여러 한계점을 내포하고 있다. 따라서 디지털기록인 전자기록의 특성을 반영한 기계식 검수체계 도입이 필요하다. 이미 영국 국가기록원 등 해외 유관기관에서는 2000년 초부터 전자기록 식별/오류 검증 도구(DROID JHOVE)를 개발하여 전자기록 이관 업무에 활용하고 있다.국가기록원은 2014년부터 한글, PDf 전자문서를 대상으로 파일포맷 고유정보 식별 및 구조 정합성 검증을 통하여 파일/그림손상, 빈문서, 암호입력 등의 상태유형을 검증 할 수 있는 기계식 검증 기능을 개발하였다. 파일의 처음 또는 마지막에 존재하는 시그너처(signature) 정보를 통해 올바른 파일포맷 확인이 가능하며, 파일 구문 분석 결과를 토대로 파일 손상으로 인한 열기불가, 암호설정, 내용 부존재 등을 탐지 할 수 있다.본 고에서는 국가기록원에서 개발한 파일포맷 기술정보에 기반한 전자기록 기계식 검수체계 프로세스에 대해 소개하고, 시범적용 사례를 제시하고자 한다. 향후 기계식 검수체계의 적용을 통해 검수예산의 효율적 집행 및 검수 대상량 확대에 활용 가능할 것으로 기대한다.

Biography

Young-Jun SEO, National Archives of Korea, Republic of Korea

1999년 경희대학교 전자계산공학과(공학사)2001년 경희대학교 전자계산공학과(공학석사)2007년 경희대학교 전자계산공학과(공학박사)2007년-현재 국가기록원 공업연구사 재직

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A031 The case of electronic document management scheme interlinking each system in Korea

Theme : Korean Archives and Records Management

Sung-un NAM

Available in languages KOR

한국 중앙정부는 지난 2004년 정부 의사결정을 전자적으로 처리하는 전자문서시스템(EDMS)을 구축하였다. 이 시스템은 통일된 규격의 전 정부 표준 시스템이다. 이와 병행하여 한국 국가기록원은 이 시스템으로부터 문서를 받아 관리하기 위한 표준 기록관리시스템(RMS)을 개발했다. 각 기관 RMS에 저장된 전자문서는 최종적으로 국가기록원 중앙 아카이브관리시스템(CAMS)로 전송된다 . 생산후 최종 아카이브관리시스템까지는 10년에서 30년 사이에 이송된다. 이 체계의 특징은 세 단계 시스템간 이송을 규격화한 ‘시스템 밀착형 관리’라는 데 있다. 한국 사례는 논의 할만한 몇 가지 이슈를 담고 있다. 가장 중요한 것은 밀착된 시스템간 관리과정이 진본성, 무결성, 이용가능성 지표와 관련있는가 라는 것이다. EDMS에서 RMS로 문서의 이송은 시스템간 데이터 전송에 관한 일반적인 규격요건에 따르는 반면, CAMS로 보낼때에는 특정 소프트웨어에 관계없는 포맷(구체적으로는 PDF/A)으로 변환하고 여기에 메타데이터를 포함하여 켑슐화 객체(NEO)를 구성하도록 되어 있다. 한국의 체계가 전자문서의 진본성과 관련한 주목되는 사례인지 논의가 필요할 것으로 보인다.

Biography

Sung-un NAM, National Archives of Korea, Republic of Korea

not provided

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A032 Validating file format for preservation, the PREFORMA project

Theme : Recordkeeping in the Digital Age

Magnus GEBER

Available in languages ENG

PREFORMA focuses on a key component of digital preservation, the actual file format of the preserved files. Though mostly using standardized formats, there may still be problems ensuring the digital files are correct. Existing tools used to create and to validate digital files often do not fully implement the technical specification for the file format standards. In addition, the standard specifications are sometimes not definitive and are open to different interpretations. These issues will create problems in long-term preservation. Files which do not follow a clear specification may not be correctly treated by the reading tools currently available. And when the files, according to the migration strategy, need to be converted to a new more contemporary format, this may not work if the original format not is correct.       To find a solution to these problems the PREFORMA project was established. The aim of the project is to address the challenge of implementing good quality standardised file formats for preserving data content in the long term. The practical solution is to create prototypes of tools for validating the files by fully implementing the appropriate standard. To influence development of more definitive standard specifications is also an important part of the project.  Content Project setup PREFORMA runs from 1 January 2014 to 31 December 2017. The project consists of 14 partners from 9 European countries. New funding structure PREFORMA is based on a new type of EU-funding. The majority of the funding is used for procurement of suppliers who make a major contribution to the project result. The procurement form is Pre-Commercial Procurement (PCP), a competition-like procurement method. Open source approach An open source approach has been chosen, aiming to establish a sustainable research and development community and ensure long-term availability of the software. 3 files format PREFORMA has decided to develop validation tool prototypes for three types of file format. The selected formats are PDF/A(document), TIFF(image) and audiovisual formats consisting of MKV, FFV1 and LPCM.

Biography

Magnus GEBER, National Archives of Sweden, Sweden

Magnus GEBER, has university studies in history, computer science and social science. He has worked since 1986 with electronic archives and digital preservation at the ICT department of the National Archives of Sweden. During many years he headed the group working with transfers, preservation and access to electronic archives at National Archives. Recent years he has taken part in development projects concerning digital preservation both national and international, some of them the EU-funded. During decades he has been active in national and international cooperation, specifically between that National Archives in the Nordic Countries. He has held presentations at many conferences, for example at ICA Brisbane 2012.

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