Session 4.2 - Future developments for archives, language and libraries in PNG, Samoa and Tuvalu

Author(s):

Noa Petueli Tapumanaia, Tukul Kaiku - Kakaito Kasi - Vicky Puipui, Amela Silipa

Date Added:

22 October 2019

Chair: Richard Foy, Chief Archivist | Tumuaki | Te Rua Mahara o te Kawanatanga | Archives New Zealand

 

a. Tuvalu National Library and Archives finally becomes priority after 40 years, by Noa Petueli Tapumanaia

The existence of the Tuvalu National Library and Archives is rooted in the belief that the access to quality and timely information is a right of all Tuvaluan. Tuvalu National Library and Archives (TNLA), since its establishment in 1978 has tirelessly worked to improve its library, archives collections and services to meet the information needs of all Tuvaluans and Government. The government of Tuvalu TE KAKEEGA III National Strategy for Sustainable Development 2016 to 2020, for the first time in Tuvalu history the National Library and Archives are included as a priority under Strategic Area 7: Education and Human Resources – improved facilities to store and archive national public records, library books, and other library resources. To make use of this opportunity TNLA lobby for a new building with a belief that the new building will definitely contribute to Good Governance by preserving, protecting and conserving Tuvalu documentary heritage which will be authentic information for the people of Tuvalu. Currently, the TNLA new building project has reached phase two which is full documentation and hopefully phase three will begin by 2020 and that is the actual construction of the new building. However, this paper will highlight the journey of TNLA during the last forty years (1978-2018). The paper will share what are the major challenges faced and how TNLA strategically overcome them. Lastly, the aim of this paper is to share how we archivist put ourselves in line for the continued sustainability of our service to the public.

Pacific archives have low visibility and trust from society. To counter this, the National Archives of Fiji has used empathy and experimentation to build bridges that connect it with communities in tangible ways, and to find partners to collaborate with on matters of mutual interest. This is making the archives more accessible, and slowly growing confidence of stakeholders that the archives are of relevance.

Biography

Noa Petueli Tapumanaia holds a BA in Information Systems and Information Library Studies, a Diploma in Information Systems and a Certificate in Basic Library and Information Systems. He previously held the role of Head of Department and Chief Librarian and Archivist at the Tuvalu National Library and Archives. Noa is a current member of the PARBICA Bureau for two consecutive terms since 2015 and again in 2017. At the moment he is doing his MBA with the University of the South Pacific and has graduated with a Post Graduate Diploma for General Manager in Public Administration in the year 2018.

 

b. Establishing 22 Provincial Archives in Papua New Guinea, by Tukul Kaiku - Kakaito Kasi - Vicky Puipui

The establishment of Provincial Archives in Papua New Guinea (PNG's) 22 provinces is captured in the National Library, Archives and Records Services Ten Year Strategic Plan 2016-2025. The PNG Archives Strategic Plan in particular provides for (1) the establishment and coordination of Provincial Archives and (2) the appointment of trained and qualified staff to manage and disseminate archival information at the provincial level.

The aim of the presentation is to provide an overview of the activity as per the strategic plan to be undertaker in relation to the establishment of Provincial Archives. This includes conducting a records management survey to each province, submitting a report on findings of the survey including recommendations to Director, Archives and Public Records Services. The Director will use this to prepare an Information paper on establishment of Provincial Archives including facts and considerations. The submission will be vetted by the Top Management Team, then presented to the National Library and Archives Board for deliberation and endorsement by Board members. This will be followed by consultation with Provincial Administrations on the establishment of Provincial Archives in regard to signing of memoranda of Understanding, Infrastructure and manpower (staffing). Trained and qualified staff will be appointed to manage and disseminate archival information at the provincial level. This will require recruitment and appointment of suitable qualified records management officers and archives managers to oversee the operation, design of a training plan for in-house and external training of records and archives management. PNG Archives will seek and engage development partnership support to invite professional archivists to facilitate training in the country for newly recruited officers to be made aware of the processes, policies and standards in managing official government records.

Biographies

Tukul Walla Kaiku

Tukul Walla Kaiku is a Lecturer with the Information and Communication Sciences Strand, School of Humanities and Social Sciences at the University of Papua New Guinea. She has been with the ICS Strand since 2005 She has a Graduate Diploma in Information Management specializing in Archives Administration from the University of New South Wales, Australia. She formerly worked with the National Archives from 1983 – 1996 and the PNG Public Service. She was a Board Member of the Office of Libraries and Archives from 2016 to 2018 and is interested in serving another term.

Kakaito Kasi

Kakaito Kasi: 1. Director General of Office of Library and Archive, PNG 2. Masters in Strategic Management 3. Developed the road map of PNG National Library and Archives. Increasing organizational Structure and Secured more government support for Library in PNG. 4. Future ambitions are to create a Pacific information Centre in PNG's capital and also establish archival services throughout PNG. 5. Personal ambition is to become a politician in the future to provide much needed services to my people in Gulf Province.

Vicky Puipui

Vicky Puipui is currently the Acting Director of the National Archives and Public Record Services of Papua New Guinea. She has been working with the National Archives since 1990 and held various positions including Executive Assistant, Archives Officer, and Senior Archivist. Her qualifications include Diploma in Education management from Divine Word University, Certificate in Records Management from Malaysian Archives under the Malaysian Technical Corporation training Program, Certificate in Digitization from Pacific Manuscripts Bureau and Certificate in Secretarial Studies.

 

c. Years of Indigenous Language, by Amela Silipa

The objective of this presentation is to provide an overview on ways that the Ministry of Education, Sports and Culture includes in its Curriculum the teaching of the Samoan language as one of the compulsory subjects from year 1-13. The year 1-3 all subjects are to be taught in Samoan. This presentation will also look at ways the Archives work in collaboration with the Culture in preserving our language through development of the monolingual dictionary, revitalization of our language through storytelling, and collection of old folk songs. The presentation will also discuss the successes and achievements of the project thus far and the unique challenges of our island situation.

Also discussed is the role played by National Archives in preserving the documented evidence for future generation and to be use by scholars and researchers. Having the Public Records Act 2011 in place has given the Archives the manpower and the authority to collect other important documents that are kept by other ministries and agencies and have them preserved and house in one location. This places more responsibilities and importance in records management, the reliability and authenticity of records held at the archives as well as the increasing need towards the  accessibility of The Way Forward Building capacity in the use of technology to collect info To strengthen collaboration with other island countries in sharing ideas and information.

Biography

Amela Silipa has the been involved with Records Management across government for over 30 years and appointed to the position of Acting Chief Executive Officer of Archives when the division was established under the Ministry of Education, Sports and Culture. Amela is the Vice-President of PARBICA.