SUV 2019 Conference

University of Dundee campus

The International Council on Archives Section on University and Research Institution Archives (ICA/SUV) is pleased to announce its annual conference in Dundee, Scotland from 1st to 3rd July 2019:

Appraisal in University and Research Institution Archives

Call for proposals: Click here to see the call for proposals. Please note, the call for proposal is now closed.

Abstracts: Click here to read the presentation abstracts

Conference location: Bonar Hall, Ustinov Room, University of Dundee, DD1 1PB

Social activities: Information about social activities is available here.


Monday 1st July 2019

09:00 - 09:30 Registration

09:30 - 09:50 WELCOMEJim McGeorge, University Secretary and Chief Executive Officer, Rebecca Trengove, Director of Marketing and Communication, and Caroline Brown, Chair, International Council on Archives Section on University and Research Institution Archives

09:50 - 10:50 KEYNOTE: Geoffrey Yeo, Honourary Research Fellow, University College London, England: Representation and the future of appraisal in the digital realm

10:50 - 11:20 Coffee break

11:20 - 12:50 SESSION 1: Appraisal re-written? Current issues for records managers and archivists (Chair: Stacy Belcher Lee, Hong Kong University)

  • Kamila Mádrová, Czech Technical University, Czech Republic: Means of monitoring the life-cycle of a document by example of tasks of the CTU Archives (presentation; paper)
  • Isabel Rotthier and Charis Verbelen, University of Ghent, Belgium: Appraisal at the University of Ghent: a user-oriented approach (presentation)
  • Heather Briston, UCLA, USA: The rebirth of appraisal (presentation)

12:50 - 13:50 Lunch

13:50 - 15:20 SESSION 2: Who are we representing? Building diversity and inclusion into appraisal (Chair: Megan Sniffin-Marinoff, Harvard University, USA)

  • François Dansereau, McGill University Health Centre, Canada: Hegemonic masculinity in the archives: a call for re-envisioning appraisal methodologies (presentation)
  • Cara Bertram and Jessica Ballard, University of Illinois, USA: Engaging underrepresented groups through archival appraisal (presentation)
  • Ellen Engseth, University of Minnesota, USA: Cultural Competency and Archival Appraisal (presentation)

15:20 - 15:50 Coffee break

15:50 - 16:50 SESSION 3: Innovative appraisal: dealing with the papers of academics and faculty (Chair: Sharon Alexander-Gooding, University of West Indies, Barbados)

  • Karolien Claes, University of Antwerp, Belgium: Forget retention schedules. Appraising academic records can’t be scheduled (presentation)
  • Ruth Bryan, University of Kentucky, USA: Appraisal frameworks used to deaccession part of a university faculty personal papers collection: the case of the artist’s scrapbooks (presentation)

17:00 - 17:30 Eddie Small, University of Dundee: Jute, flat screen technology, keyhole surgery and Grand Theft Auto: a brief introduction to Dundee and its University

18:00 - 19:30 Evening reception with light buffet: City Chambers, City Square, Dundee

Tuesday 2nd July 2019

09:00 - 09:30 SESSION 4: Rob Fisher and Basma Makhlouf Shabou, International Council on Archives Expert Group on Appraisal (presentation)

09:30 - 10:30 SESSION 5: Debate on appraisal issues (Chair: Bradley Bauer, New York University, Abu Dhabi)

  • Geoffrey Yeo, University College London, England, Shannon Hodge, Carleton University, Canada, Kiara King, The Ballast Trust, Scotland, Graeme Morton, University of Dundee, Scotland.

10:30 - 11:00 Coffee break

11:00 - 12:30 SESSION 6: Appraisal in the digital world: new approaches? (Chair: Rachel Hart, University of St. Andrews, Scotland)

  • Elaine Penn, University of Westminster, England: Appraising digital records, or swimming in treacherous shoals? (presentation)
  • Susanne Belovari, University of Illinois, USA: Simple and expedited appraisal (presentation)
  • Basma Makhlouf Shabou, Geneva School of Business Administration, HESSO, Switzerland: On the path to an intelligent appraisal: innovative Swiss projects (presentation)

12:30 - 13:30 Lunch

13:30 - 14:30 SESSION 7:  Appraisal challenges: websites, social media and emails (Chair: Garfield Lam, Hong Kong University)

  • Bethany Anderson, University of Virginia, USA: Beyond controversy: appraising websites and social media in the University Archives (presentation)
  • Rachel MacGregor, University of Warwick, England:  Email appraisal: developing strategies to tackle a complex problem (presentation)

14:30 - 15:00 Coffee break

15:00 - 16:30 SESSION 8: Dealing with different record types​ (Chair: Patricia Whatley, University of Dundee, Scotland)

  • Renata Arovelius and Karl Pettersson, Swedish University of Agricultural Sciences, Sweden: Challenges with attaining a satisfying level of electronic appraisal (presentation)
  • Maryna Chernyavska, University of Alberta, Canada: Challenges of appraising folklore materials
  • Jacqueline Eccles, University of Dundee, Scotland: Using the Past to Create the Future: How Asylum Records Are Helping Mental Health Service User Tell Their Stories to Future Generations (presentation)

16:30 - 17:15 ICA-SUV Annual General Meeting

18:45 - 19:30 Wine reception, Apex Hotel, Dundee

19:30 - Conference dinner, Apex Hotel, Dundee, followed by live traditional music and dancing

Wednesday 3rd July 2019

09:30 - 11:00 SESSION 9: De-accessioning and re-appraisal (Chair: Karsten Kühnel, German Federal Archives)

  • Sarah Rodriguez, University of St Andrews, Scotland: Retrospective Appraisal – a case study: or how to throw away one fifth of your archives (presentation)
  • Lorraine McLoughlin and Rachel Hosker, University of Edinburgh, Scotland: How to keep a clear conscience in a foggy environment, or ‘accountable subjectivity’ in archival appraisal (presentation
  • Yves A. Lapointe, McGill University, Canada: How to re-appraise institutional records? (presentation)

11:00 - 11:30 Coffee break

11:30 - 12:30 SESSION 10: Same or different? Comparative appraisal (Chair: Anne-Flore Laloë, European Molecular Biology Laboratory, Germany)

  • Sidney Netshakhuma, University of Mpumalanga, South Africa: The university of Witwatersrand and the University of Venda: comparative study on the appraisal of university records (presentation)
  • Group workshop around the issues raised in the paper

12:30 - 12:45 Conclusion and closing remarks: Geoffrey Yeo, Megan Sniffin-Marinoff and Caroline Brown

12:45 - 13:30 Lunch

13:45 - 17:00 Visit to Glamis Castle