2. Collaboration
Veuillez noter que les synthèses et les biographies remises par les intervenants ont été publiées en l'état. Les différents documents remis pour le Congrès 2016 n’ont été ni traduits ni corrigés, cette décision de l’ICA étant de nature à mieux faire ressortir la diversité et le caractère international de l’association, comme vous pourrez le constater par vous-mêmes.
Tuesday 6 September - Next Day
SESSION 1.4 CASE STUDIES PART 1
Date : Tuesday 6 September 2016 16:45-18:15
Room : HALL E5
Presentations : P008 / P009 / P010
Available in languages ENG
Recent scholarship on the outreach efforts at university archives has found that librarians and archivists are often good at teaching undergraduate students but lacking when it comes to creating exhibitions of archival material.[1] Furthermore, these outreach efforts rarely extend beyond the university despite the possibility that many university collections could have much wider appeal.[2] I argue that university archivists can improve their outreach efforts and make their collections even more valuable educational and cultural assets by seeking out partnerships with organizations outside the university. I believe that the outreach strategy for the La Raza Newspaper and Magazine Records collection offers an excellent case study on how the use of strategic partnerships can help to liberate a collection from the confines of the university and bring it into circulation in nearby communities and beyond. The La Raza Newspaper and Magazine Records collection is a collection of 25,000 black and white negatives from the photographers of the La Raza Newspaper and Magazine, a Chicano publication that operated in Los Angeles from 1967-1977.[3] These photographers donated the publication’s image collection to the Chicano Studies Research Center (CSRC) at University of California Los Angeles (UCLA). Every image in the collection will be digitized and accompanied by item level metadata making this collection one of the largest and most thoroughly described Chicano photography collections in the world. The images from the collection will be unveiled publicly for the first time at an exhibit organized by the Autry Museum of the American West. This exhibition will give members of the public a chance to see thousands of images from the archive woven into narratives about Chicano political, artistic and cultural movements.
Evan TUCKER
Evan TUCKER, University of California Los Angeles, USA
Evan Tucker is a 1st year student in the Master of Library and Information Science program at the University of California Los Angeles (UCLA). He is also a research associate at the Chicano Studies Research Center at UCLA.
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P009 Relations between the Vietnamese and French National Archives: History and Prospects
Available in languages FRE
La Convention du 15 juin 1950 signée entre le Gouvernement Bảo Đại et Léon PIGNON, représentant de la République française par laquelle une grande partie importante des archives concernant la présence des Français en Indochine en période de 1858 à 1945 est rapatriée en France. Ce geste a partiellement dévoilé une relation historique très serrée entre Archives du Vietnam et ceux de la France de cette époque. Se posant sur cette base, notre objectif de cet article est à contribuer d’une part à une meilleure connaissance de la relation qui existe entre Archives de ces deux pays, d’autre part à une meilleure compréhension de l’histoire contemporaine des Archives vietnamiennes jusqu’à aujourd’hui. Pour mener à bien cette recherche, nous la divisons en deux parties: Dans la première partie, nous traitons des apports français aux Archives du Vietnam pendant leurs aventures en Indochine : l’installation d’une système organisationnelle des Archives au Vietnam marquée par la naissance de la Direction des Archives et des Bibliothèques de l’Indochine en 1917 ; la mise en œuvre des theories modernes européenne de l’activité archivistique aux Archives colonials ; la création d’une première génération des archivistes indigènes.etc. Sur la base de cette relation historique, la deuxième partie est consacrée aux perspectives de coopération entre les Archives de deux pays au présent et dans le futur dans quelques domaines comme suivants: le supplément des documents aux Archives nationals du Vietnam et de la France ; la communication commune des archives en français ; la mise en place de la formation des métiers d’archives pour les étudiants francophones- vietnamiens, cambodgiens, laotiens, notamment pour de nombreux fonctionnaires travaillant pour les Archives nationales vietnamiens, laotiens et cambodgiens qui conservent un nombre très important des documents d’archives en français.etc.
Anh Tuan CAM
Anh Tuan CAM, Vietnam National University, USSH - Hanoi, Vietnam
Formation 2010-2014: Docteur en histoire à l’université d’Aix-Marseille, France 2001-2004: Master de l’Université des sciences sociales et humaines de Hanoi.Domaine : Archives et Documentation. 1997-2001: Diplôme de licence (Bac + 4) à l’Université des sciences sociales et humaines (Université Nationale de Hanoi). Domaine : Archiviste et Gestion Administrative des Archives Expériences professionelles et administratives 2014 – à nos jours: Vice Doyen de la Faculté d’Archivistique et Gestion administrative de l’Université des sciences sociales et humaines, Université nationale du Vietnam. 2001 – à nos jours : Enseignant titulaire au Département d'Archivist , Université des Sciences sociales et humaines (Université nationale de Hanoi) 2005 – à nos jours : Enseignant pour l'Association des Documents et Archives du Vietnam 2001 – à nos jours: Conseiller du Club “Les Jeunes Secrétaires ” de l’Université 4.Publications « Utilizing and Promoting the values of the vermillion records of the Nguyen dynasty (1802-1945), co-écrit, dans Actes du colloque de l’Université de Gakushuin, Tokyo, 2015. "Première recherche sur la socialisation de la gestion des archives", co-écrit, dans Actes du colloque de la Association des Documents et Archives du Vietnam, 2008. "L’Application le standard ISO 9000:2000 dans la gestion des documents et des archives: Un sujet important dans le programme de formation d’ archivistes au niveau universitaire", dans Actes du colloque de L’Université des Sciences sociales et humaines, Université nationale de Hanoi, 2007. "Le standard ISO 9706:1994. Les demandes pour les papiers d’archives", dans le bulletin Văn thư Lưu trữ Việt Nam, 2006.
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P010 Archival management experience sharing and way forward of the National Archives of Korea
Available in languages ENG
NAK (hereinafter refer to as “NAK”) has shared archival management experience with global society. I would like to share our story on what we have done and what we will do.NAK is involved in international activities with ICA, EASTICA, SAA, ARMA etc., MOUs, and archival training courses operation for low-resourced countries for a long time. Main achievements are as bellow.
First, NAK has dispatched experts to Mongolia, Uzbekistan, Vietnam, Paraguay etc. to support a repository building, public records act establishment, preservation according to media types, records transfer & relocation, electronic records management etc. Second, NAK has invited and trained professionals from low-resourced countries. As of now, NAK has trained 163 trainees from 28 countries since 2008. Third, NAK has provided professional visit program. For recent five years, 209 persons from 31 countries have come to learn Korean archival management.
For NAK, 2016 is very important to look back our achievements and to think about what we will do for archival management experience sharing. From 2017 onwards, we will focus on below projects. First, NAK will improve quality-based cooperation and sharing. For this, we will actively participate in projects of international associations such as ICA, EASTICA, Blue shield etc. to produce fruitful results and share what we learn with low-resourced countries. Second, we will reinforce training programs. For this, we set an archival management training center and preservation & restoration center in Seoul. Both centers will contribute to training trainers, in particular from low-resourced countries. Third, NAK will do effort to be a part of various government projects to raise the profile of archives in low-resourced countries. Eventually, we would like to contribute to accountability and transparency.
To sum up, NAK has shared archival management experience with global society and will be more involved.
Jay (Jungho) SEO
Jay (Jungho) SEO, National Archives of Korea, Republic of Korea
Jay (Jungho) SEO got the Master of Archival Science from Yonsei University in 2http://www.enc-sorbonne.fr/fr/florence-clavaud010 and joined the National Archives of Korea in 2011. He has been in charge of international affairs for 6 years which cover MOU contracts, cooperation with overseas archival associations and organizations etc. Before joining the NAK, as an assistant manager, he had conducted contracts works, human resources affairs, and accounting for around 6 years in a public institution. Building on administration experiences, he has been conducting and learning archives management works.
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Wednesday 7 September - Previous Day - Next Day
SESSION 2.1 PARTNERSHIPS PART 1
Date : Wednesday 7 September 2016 09:50-11:20
Room : Auditorium
Presentations : P027 / P028 / P029
P027 ICA and UNESCO: a Global Partnership for Documentary Heritage
Available in languages ARA CHI ENG FRA KOR RUS SPA
ICA, with IFLA, is working together with UNESCO on a number of fronts towards the shared objectives to preserve, raise awareness and promote access to the documentary treasures of humanity. This presentation provides an update on the key developments and programmes that demonstrate the collaboration of UNESCO and ICA, in both a policy development and programme delivery capacity. It will also explain how more ICA members can become involved in these internationally significant initiatives. The presentation will cover:
• A brief summary of ICA’s relationship recent achievements, including the Universal Declaration on Archives; - the UNESCO Recommendation on the Preservation of and Access to Documentary Heritage including in Digital Form; endorsed by the UNESCO General Conference in November 2015;
• UNESCO Information for All Programme and its 6 priorities - including Information Preservation
• the Memory of the World Programme which draws on both ICA and IFLA for significant input through the International Advisory Committee, the peak body advising the Director-General of UNESCO on matters relevant to documentary heritage;
• the UNESCO PERSIST project; a Memory of the World collaboration with ICA and IFLA that aims to provide a facility for Archives, Libraries and other Memory Institutions to interact with digital cultural heritage in obsolete or inaccessible formats.
David FRICKER, Boyan RADOYKOV (CO-PRESENTER)
David FRICKER, National Archives of Australia, Australia
David was appointed to the position of Director-General National Archives of Australia in 2012. David’s strategic focus has been on the whole-of-government transition to digital records and information management; expansion of preservation capability for paper, audio-visual and digital records; acceleration of the declassification of sensitive archival documents; and the exploitation of emerging technology to enhance the public’s access to archival resources. David has been an active member of International Council on Archives (ICA) since 2012, hosting the ICA Congress in Brisbane and achieving the office of President Forum of National Archivists (FAN) in 2013. He was appointed President of the ICA in October 2014. He is a graduate of the Australian Institute of Company Directors, a Professional Member of the Australian Society of Archivists and a Vice-President of the UNESCO Memory of the World International Advisory Committee.
Boyan RADOYKOV, Universal Access and Preservation Knowledge Societies Division, Communication and Information Sector, UNESCO
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Available in languages ARA CHI ENG FRA KOR RUS SPA
The support of linguistic and cultural diversity of humanity is one of the central aims of UNESCO. The most prominent sources for this diversity are audio and video recordings, until fairly recently made on magnetic tape formats. Many of these recordings, however, are still in their original state, kept in small collections scattered around the world. Well organized transfer to digital repositories is the only way to preserve these sounds and images and make them accessible to future generations.
Action is urgently needed! All magnetic audio and video tape formats are meanwhile obsolete, and equipment for their replay is disappearing rapidly. Recently, one of the two last producers of replay heads used for standard audio tape players has gone out business. Moreover: Sony has announced that it will to stop the production of video tape machines in 2016.
The project to alert governments and stakeholders of this imminent threat: there is general agreement that the time window for magnetic tape replay will only be open until 2015, if at all.
Dietrich SCHÜLLER
Dietrich SCHÜLLER, International Advisory Committee for Memory of the World, UNESCO, Switzerland
Dietrich Schüller, former Director of the Vienna Phonogrammarchiv, has been actively engaged in the development of audiovisual preservation over the past decades: He was/ is member and partly chair of various International Technical Working Groups with a focus on audiovisual preservation. He was with the Memory of the World Programme of UNESCO since its beginnings, has recently retired as Chair of the IFAP Information Preservation Group, and is presently member of its International Advisory Committee for Memory of the World. An author of numerous publications and editor of two IASA Standards on audiovisual preservation, he is also engaged in training seminars in Europe and abroad, more recently in Albania, SE-Asia, and Colombia.
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P029 "The Memory of the Nation" - achieving its potential
Available in languages ARA CHI ENG FRA KOR RUS SPA
The Memory of the Nation" --achieving its potential Archivists are fond of using the rhetoric of memory, from the UNESCO Memory of the World Programme through to countless assertions of relevance. But as some critics have observed, few citizens are active archives users or even realize that the archival record is available to them. The National Archives of the United Arab Emirates has established creative partnerships to address this challenge, seeking to engage all citizens both in documenting family life and daily experience and in integrating use of the record in life-long learning. The latest interactive mobile technology is being used to ensure that the National Archives is indeed the national memory, growing systematically and conveniently available to all on their smart devices. The UAE is a relatively young nation, bringing together seven emirates, each with its own sense of identity and place, into a federation inspired by ‘the spirit of the nation’. Written records prior to the Union in 1971 are sparse and memories of that generation are fading. An active oral history program, first by formal interviews in a mobile sound booth and now gathered online help provide personal perspectives on the traditions which shape this country, ensuring a balance between respect for traditional values with the rapid progress of recent decades and the UAE’s future within a global society. Through the Watheq Program, a creative partnership led by the National Archives with Abu Dhabi Media and the UAE postal service, all families are being provided with archival document boxes to hold their personal documents and soon an electronic archives will be open to them for memories in digital forms. To encourage access, the National Archives has extensive partnerships with the education ministry to embody national history through the use of documents in the curriculum.
Majid AL MEHAIRI
Majid AL MEHAIRI, National Archives of the UAE, UAE
Majid Al Mehairi is Executive Director of the National Archives. He holds a Bachelor of Science degree in Information Systems from the University of Buckingham, UK, and a Master of Information Technology (e-Commerce) from Griffith University, Brisbane, Australia. As Executive Director, he fills the role of chief executive officer for the National Archives, responsible for all aspects of management, development, program implementation and execution. He previously served in the National Archives as Director of the Department of Support Services and as Head of the Information Technology Section, and in the Municipality of Dubai as Head of e- Government Services as well as a senior administrator and business analyst in the technology sector. A specialist in electronic transformation and restructuring, he is the recipient of numerous awards, including the Middle East Award for Electronic Services, and is a frequently invited speaker at international professional meetings, among them the International Conference on Digital Archives (Oslo, Kuala Lumpur) and the E-Book International Conference (New York).
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SESSION 2.7 PROFESSIONAL ISSUES AND CHALLENGES
Date : Wednesday 7 September 2016 09:50-11:20
Room : 308
Presentations : P042 / P043 / P044
Available in languages FRE
Dans le paysage associatif français, les associations professionnelles n’ont pas de statut particulier reconnu par rapport aux autres associations: ni identité propre, ni rôle législatif, ni définition légale contrairement aux syndicats par exemple.
Comment, dans ce cadre, une association d’archivistes peut espérer aider les professionnels, faire progresser ses métiers, donner du sens aux objectifs qu’elle s’est fixés alors même que ni l’Etat, ni aucune autre autorité ne lui confère de pouvoir particulier et que l’on est en droit de se demander ce que les acteurs de la profession attendent d’elle: quel mandat lui donnent-t-ils ?
Malgré ce contexte à priori peu favorable, l’Association des archivistes français s’est emparée depuis longtemps de ces questions. Les formations initiales, le contexte numérique, l’allongement de la carrière précipitent le mouvement, il est important de ne pas prendre de retard sur ces sujets, au risque de ne pas remplir un des objectifs fixés dans ses statuts et au risque, au mieux, de voir traiter cette question par d’autres ou, au pire, d’être oubliés de ces grandes évolutions.
En nous basant sur un bref historique des actions entreprises par l’AAF ces 30 dernières années, nous ferons un focus plus précis sur la période 2005-2015 ou comment grâce au centre de formation et à une grande solidarité entre permanents et bénévoles engagés, il est possible d’aider une profession à se construire, à améliorer son identité, à faciliter ses évolutions tout en soutenant la solidarité entre ses membres. Puis nous verrons qu’il est important de définir ce qu’est la profession, de la rendre visible et de le traduire par des actions ou ouvrages. Cet exposé démontrera qu’une association professionnelle n’est rien seule, sans des membres présents et impliqués, sans des partenaires attentifs créant un réseau fort, et surtout de comprendre que ces actions doivent être profitables à tous.
Alice GRIPPON, Chloé MOSER (Co-Presenter)
Alice GRIPPON, Association des archivistes français, France
Chloé Moser et Alice Grippon sont toutes deux titulaires d’un bac + 5 en archivistique obtenu au début des années 2000. Si la première a exercé de nombreuses années en tant qu’archiviste en collectivité territoriale puis maintenant en ministère, la seconde a rapidement rejoint l’Association des archivistes français après son diplôme. Responsable du centre de formation de 2004 à 2013, avant d’être déléguée générale de cette même association depuis 2011, cette dernière a beaucoup travaillé sur les questions de pédagogie pour adultes. Avec Chloé Moser, passionnée par ces questions, adhérente très active de l’AAF et pilote de la commission formation - emploi - métiers de l’AAF depuis 2013, elles ont mené depuis 2008 différents projets issus de ces questionnements: la rédaction d’un dépliant de sensibilisation “mes archives et moi”, la formation des archivistes à la pédagogie pour adultes, l’animation d’un réseau de formateurs, etc. Elles ont également participé à la rédaction du référentiel métiers et ont beaucoup réfléchi aux liens entre adhésion, bénévolat, engagement, métier et formation pour les archivistes dans un premier temps au sein des associations d’étudiants en archivistique regroupées au sein du collectif A8 et maintenant à l’AAF.
Chloé MOSER (Co-Presenter), Association des archivistes français, France
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P043 New challenges in appraisal: Cross the archival borders!
Available in languages ENG
The archival appraisal is a core archival function frequently conducted by the professional archivist. Which documents of the Swiss federal state will be archived in the Swiss Federal Archives (SFA), is decided jointly by the records producer and the SFA in a two-step process. The appraisal of the documents follows a uniform list of criteria which is binding for both data producers as well as for the SFA. In the first step, the data producer assesses the archival value of the documents based on legal and administrative criteria. The data that is classified as worthy of being archived by the producer is then transferred to the SFA. In the second step, among those documents assessed as not worthy of being archived, the SFA identifies those which are likewise worthy of being archived due to their great historical and social scientific significance. This double filtering effect optimizes the appraisal process. Our concept was further developed between 2010 and 2013 for the appraisal of the geodata. The reason for the modification of our archival methods is directly related to the provenance of the geodata and the interdependences between different geodata: A geodata producer only delivers data to the SFA which the agency itself has created. Yet that geodata is at best based upon geodata that another authority created (Example: thematic geodata, such as cadastral data or environmental data, etc. are based on georeferenced data). That is why it was important to involve all the federal authorities that produce the geodata. All in all there were 262 georeferenced data produced by the federal authorities as well as additional 80 thematic geodata, which were needed to fulfil some federal tasks, gathered and evaluated together.
Geodata are an indispensable part of our information society and are needed in relevant practical issues not only in governmental activities and administration but also for business, education and research.
Krystyna Wanda OHNESORGE, Franziska BRUNNER, Alexandra BÜRKI
Krystyna Wanda OHNESORGE, Swiss Federal Archives, Switzerland
Krystyna W. Ohnesorge est membre du comité de direction des Archives fédérales suisses depuis 2004, où elle est cheffe de la Division de la pérennisation de l’information, qui garantit l’archivage sûr et continu des documents et informations de l’administration fédérale et qui conseille et soutient ses clients venant de l’administration fédérale et du public dans les domaines de la gestion documentaire et de l’archivage. Elle a étudié les mathématiques et l’informatique à la TU Berlin et a passé son doctorat en informatique à la faculté des sciences économiques de l’Université de Zürich. Entre 1996 et 2004 elle a travaillé pour la direction des portefeuilles de projets de grandes banques suisses. Sous sa direction les AFS ont construit entre 2004 et 2009 le dépôt d’archives numériques et développé l’organisation et les procédures de l’archivage numérique. De 2006 à 2009 elle était membre du comité exécutif du projet de recherche européen PLANETS (Preservation and Long-term Access through NETworked Services). Depuis 2014 elle est membre de l’Advisory Board du programme de recherche européen E-ARK (European Archival Records and Knowledge preservation).
Franziska Brunner, Swiss Federal Archives, Switzerland
not provided
Alexandra BürkiSwiss Federal Archives, Switzerland
not provided
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P044 The Ethical Relationship between Archives and Other Relevant Institutions
Available in languages CHI
As social structure become more complex and social archives consciousness has been improved, the scales and types of people, who relate to archives management activities have also increased, and the social environment is more open and culture environment interact more frequently. As a result, archives activities become more frequently and diversity, so the archives management ethical relation between archivists and other people is been changed in such circumstance. Under such background of modern society, the archives management ethical relationship is not only means to the internal cooperative relationship that is based on division and cooperate, but also reflects in ethical relationship between archives and other relative institutions, which we called responsibility ethics. Our research begins with relevant concepts, the importance of the responsibility ethics and its key elements, and then we summarize it into seven aspects: the value relationship between archives and governments based on interactive and dependent on each other; the game relationship between archives and brother institutions as library, museum etc. based on right and profit cross; the dialogical relationship between archives and records formers based on service the society; the service relationship between archives and users based on social work; the supportive relationship between archives and disadvantaged users based on fair share; the partner relationship between archives and relative enterprises based on mutually beneficial win-win; the relationship between archives and public media based on resource sharing. At last, we will share a case with you in order to give you a visual impress of our research. When archives strength those above relationships with relative institutions, benefit problems have been arises at the same time. Our research strive to know the ethical relationship between archives and other institutions, which is not only helpful to realize social responsibility ethics of archives management, but also helpful to maintain social justice.
Yue REN, Yu CAO, Yanling Guo
Yue Ren, School of Information management of Heilongjiang University, China
Yue Ren is assistant professor in the Department of Information Management, University at HeiLongjiang province (State University of HeiLongjiang in China). He is interested in archival culture in digital era as well as the research on value of archives. His current research includes Chinese traditional archival culture in view of cultural philosophy. He has a PhD in Archives science from the RenMin University in China.
Yu CAO, School of Management of Tianjin Normal University, China
I am a lecturer in School of Management in Tianjin Normal University in China, and I had been to University of Pittsburgh as a visiting scholar and followed with Professor Cox for fourth months. I am interest in archives basic theory, especially in archives management ethics, so most of my research papers focus on archives basic theory. And I have authored 22 research papers published in various journals, including Archives Science Bulletin, Archival Science Study, China Archives, Shanxi Archives, Beijing Archives and other leading journals. And I had hosted two university projects and participated in three provincial and national projects. Five of my research achievements had won the second prize or third prize in 2010 and 2011; my master's thesis got excellent papers in Heilongjiang University. I got the Bachelor’s degree in English language and literature in 2008 and the Master’s degree in Archives from Heilongjiang University in 2012, and the Doctoral degree in archives from Renmin University of China this year. Although I am a newcomer in this field, I will engage in archives for my whole life.
Yanling Guo, School of Management of Heibei University, China
Female, Doctor of Management. She is an associate professor of Hebei University. As a professional teacher, she has worked in archives science department since 2002. Her main researching directions are the intangible cultural heritage archives management and information management. She has published nearly 40 papers in professional journals, such as Archives Science Bulletin, Archives &Construction. She edited two textbooks. She has presided or participated six scientific research projects, including national, provincial and departmental projects.
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SESSION 3.3 COOPERATION ACROSS DISCIPLINES
Date : Wednesday 7 September 2016 11:45-13:15
Room : HALL E5
Presentations : P059 / P60 / P61
P059 Lone Rangers No More: Archival Cooperation in Transition
Available in languages ENG
The paper will highlight how archival cooperation has changed over the last few decades. The focus will be on collaboration between archival institutions and sister professions and information management entities in different countries. It will explain how archives of small underfunded countries, but whose collections hold international treasures, can empower their resources through international collaboration. The paper will build around the author’s experience of over 27 years in the archive sector during which he studied and lectured archival themes in a number of countries. The networking built around specialised themes such a photographic archives, audio-visuals and the protection of collective memories of communities living in the diaspora in far away countries from their homeland will be highlighted. The real life examples of successful new models of collaboration will emphasize how archival networking across international borders turns the archivist from the Lone Ranger to a member of a large international community, steered by ICA, guided by ethical and professional principles, and making best use of technology to overcome traditional boundaries.
Charles FARRUGIA
Charles FARRUGIA, National Archives of Malta, Malta
CHARLES J. FARRUGIA is Malta’s National Archivist, and has been serving in this post for eleven years. A Commonwealth Scholar, Mr Farrugia holds an Honours Degree and a Masters Degree in history from the University of Malta, a Post Graduate Diploma in Records Management from the University of Northumbria at Newcastle, and a MA in Archives and Records Management from University College London. He is also a member of the Society of Archivists of the U.K. In 2006 he published the history of Maltese archives and in 2008 edited a collection of 27 essays on archival themes. Mr Farrugia represents Malta on the European Archives Expert Group and the Working Group on the Digitisation of Cultural and Scientific heritage. He is a Visiting Lecturer in archives and records management at the University of Malta, where he was the founder of archives training in 2005. During the same year he drafted the National Archives of Malta Act and steered a reform in the sector, separating archives from libraries and the setting up a new National Archives Agency. He was also the host and organiser of the 41st International Conference of the Round Table on Archives (CITRA) held in Malta in November 2009. He is also the Chairman of the Association of Commonwealth Archivists and Records Managers (ACARM). Mr Farrugia has just finalized his doctoral studies at the University of Aberystwyth. His area of research focused on mangement models that can be used to assess the performance cultural maturity of national archives institutions in the European Union.
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Available in languages ENG
International development practitioners constantly question how to improve development effectiveness. International declarations such as the Paris Declaration on Aid Effectiveness (2005), the Accra Agenda for Action (2008), and the Busan Partnership for Effective Development Cooperation (2011) propose better practice approaches to reducing poverty and inequality, increasing growth, and building capacity through principles such as ownership, mutual accountability and focussing on results. Similarly, the Doing Development Differently Manifesto (2014) has attracted over 400 signatories from 60 countries in its commitment to increasing development impact by focusing on key principles such as legitimising local ownership, tackling common problems, learning from success and failure, and engaging in reactive programming.
In 2015, the National Archives of Fiji (NAF) and the National Archives of Australia (NAA) formalised their already strong relationship under a Twinning Program funded by the Australian Department of Foreign Affairs and Trade. The Twinning Program sought to improve governance in Fiji through increasing capacity for effective recordkeeping and equitable access to official records.
Through this partnership, we have found that better practice approaches to development in the archival community typically embody principles of mutual learning, collaboration and collegiality. These principles represent a quasi ‘post-development’ approach that highlights the role of friendship, creating an environment of trust conducive to inspiration and sharing, and fostering peer-to-peer links as effective means to improving information governance and protecting and preserving cultural heritage.
Underpinning this approach are the commonalities that archives and archivists share internationally; the priorities established under the Universal Declaration on Archives (2011) which recognise the unique qualities and vital necessities of archives, the role of archivists, and collective responsibility in the management of archives. The common priorities and ‘language’ of archivists and the archives community are an important factor in the success of international cooperation programs.
Fiona GUNN, Opeta ALEFAIO
Fiona GUNN, National Archives of Australia, Australia
Ms Fiona Gunn is the Manager of International Engagement at the National Archives of Australia. She has previously worked in a variety of roles in international development and archives through the Australian Department of Foreign Affairs and Trade and the National Film and Sound Archive. Ms Gunn has a Masters in International and Community Development from Deakin University, a Bachelor of Laws from Macquarie University and a Bachelor of Visual Arts from Queensland College of Art/ Griffith University. Ms Gunn supports PARBICA with financial management, strategic planning and communications.
Opeta ALEFAIO, National Archives of Fiji, Fiji
Mr Opeta Alefaio has worked at the National Archives of Fiji since 2004, joining the department after working at the Ministry of Information, and before that commercial radio. He was educated in Fiji and Melbourne, and is currently the Director of the National Archives of Fiji and the President of the Bureau of the Pacific Regional Branch of the International Council on Archives (PARBICA). Mr Alefaio holds a Master of Business Information Systems from Monash University, and a Bachelor of Arts in History and Politics and Diploma in Pacific Journalism from the University of the South Pacific.
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P061 The Decontextualised Object: archives, evidence, knowledge and loss
Available in languages ENG
Despite fifty years of rapid technological change, collection management and documentation in museums often continues to separate archival records from objects, artefacts and specimens. This situation has emerged due to the constraints of legacy catalogue data, the shaping influence of dominant digital systems, and the dictates of professional practice. In this paper the author will examine the limitations and risks of disconnected collections, and present the case for restoring contextual and evidential links through more cooperative, relational, network-based approaches to collection description. Too often the approach to disconnected museum, archival and library collections is technological, centred on federated search. While important, search technology commonly leaves responsibility for establishing the relationship between discrete items with individual users, regardless of whether these connections are already known or have been identified elsewhere. Failure to address this issue results in: the separation of key contextual information from related museum objects; an increase in the risk of knowledge loss due to continued reliance on implicit knowledge and personal record-keeping systems; a reduction in the authority of collection documentation due to missing evidence for attributed data; and, the reinforcement of constrained perspectives and pathways which unnecessarily restrict how collections can be accessed and used. While these problems have been apparent for some time, the need for change has become more urgent with the increased digital dissemination of collections and item-level descriptions unmediated by traditional exhibition design and curatorial practice. This presentation draws on the author’s postdoctoral research, including interviews and archival research at Museum Victoria, Melbourne, and comparative case studies in Australia, the United States and the United Kingdom. The paper will highlight how cross-disciplinary improvements in archival and museum description will better support the capture, maintenance and dissemination of collections-based knowledge for the benefit of researchers, communities, and the general public.
Mike JONES
Mike JONES, The University of Melbourne, Australia
Mike Jones is a Consultant Research Archivist with the eScholarship Research Centre (ESRC) and Graduate Researcher with the School of Historical and Philosophical Studies – both at the University of Melbourne – and a Research Associate at Museum Victoria. His PhD, supported by the McCoy Scholarship, seeks to explore past, present and future approaches to the management of interconnected artefactual collections and archives in a museum context to support curators, researchers, and the general public. Mike has held significant positions on numerous projects of varying sizes, collaborating with academics, government departments, community organisations and the GLAM sector, most notably as Lead Archivist and Acting National Program Manager for the Australian Government funded Find & Connect Web Resource Project. Other activities include collaboration with Rebe Taylor and Gavan McCarthy on the Mander Jones-winning Stories in Stone annotated history and archival guide, Ordinary Member on the Victorian Committee of the Australian Society of Archivists (ASA), and Committee Member for the Australasian Association for Digital Humanities. Mike has also published and presented extensively, is a reviewer for conferences and journals, and blogs about archives, the GLAM sector and digital resources.
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SESSION 4.6 DESCRIPTION & METADATA
Date : Wednesday 7 September 2016 15:05-16:35
Room : 307
Presentations : P077 / P078 / P079
SESSION 4.6 / P077 Proposed prototype for graphic display of the archival metadata of different institutions (From Several Archival Data Sets to one Graph)
Available in languages ENG FRA KOR SPA
Les Archives nationales de France, le Service interministériel des Archives de France et la Bibliothèque nationale de France ont décidé de collaborer afin de faire réaliser un prototype logiciel permettant de visualiser, notamment sous la forme d'un graphe, des triples RDF (le langage du web de données) produits à partir de jeux de métadonnées archivistiques : notices d’autorité sur des personnes ou des institutions producteurs d’archives, instruments de recherche décrivant les documents produits, vocabulaire d’indexation des fonctions. Le prototype devrait être réalisé avant la fin 2017.
La présentation décrira les enjeux et objectifs du projet dans son contexte institutionnel, scientifique et technologique. Il s'agit de prouver qu’il est possible :
- de représenter en RDF1, de façon rigoureuse, des métadonnées archivistiques produites par plusieurs institutions. Pour cela, il convient de disposer d’une ontologie de référence. Jusqu’ici les professionnels des archives n’en disposaient pas. Il a été décidé d’utiliser l’ontologie Records In Contexts (RiC-O) en cours d’élaboration par le groupe d’experts EGAD2 du CIA ;
- d’interconnecter et d’enrichir par raisonnement les jeux de données obtenus, notamment en exprimant des relations qui existent entre les objets décrits, telles que des relations d’identité (plusieurs ressources RDF étant susceptibles de concerner la même entité) ;
- de visualiser utilement ces jeux de données de façon graphique, en offrant à l’utilisateur le moyen de parcourir un graphe et d’accéder aux jeux de métadonnées source.
Il s’agit donc d’un travail exploratoire. Les résultats du projet et la méthodologie mise en oeuvre pourraient intéresser d’autres institutions.
La présentation fera le point sur les travaux de sélection et de préparation des jeux de métadonnées, de modélisation et de production des triplets RDF, et sur le cahier des charges du logiciel.
Notes :
1. Resource Description Framework, une recommandation du W3C ; voir <http://www.w3.org/RDF/ >.
2. Voir <http://www.ica.org/13800/le-groupe-dexperts-sur-la-description-archivist....
Florence CLAVAUD, Anila ANGJELI, Stéphanie ROUSSEL
Florence CLAVAUD, Archives nationales, France
Archiviste-paléographe, conservateur en chef du patrimoine. Successivement responsable du service de reproduction des documents puis du service des nouvelles technologies aux Archives nationales (centre parisien) de 1990 à 2004, puis consultante (salariée d'une petite société privée) de 2004 à 2007, responsable pédagogique du Master 2 « Technologies numériques appliquées à l’histoire » et responsable de projets d’humanités numériques à l’École nationale des chartes de 2007 à 2013. Aujourd’hui responsable des référentiels documentaires (vocabulaires et référentiel des producteurs) aux Archives nationales. Également membre de l’équipe de recherche de l’École nationale des chartes, responsable de plusieurs projets numériques centrés sur l’édition critique numérique de textes. Membre de plusieurs groupes de travail nationaux et internationaux, en particulier membre du groupe d’experts EGAD du CIA sur la description archivistique (responsable de la réalisation de l’ontologie). Membre de l'Association des archivistes français, du Consortium TEI et de l’association francophone Humanistica.
Florence Clavaud is an archivist, chief curator, Authority records and vocabularies project leader at the Archives nationales de France (ANF) since 2013. She was in charge of Records Reproduction service then of Information Technologies service at the ANF (Parisian centre) from 1990 to 2004, then a consultant within a small private company from 2004 to 2007. From 2007 to 2013 she was the main lecturer and the person in charge of the second year of the master’s degree « history and new technologies » at the École nationale des chartes. Apart from her main function at the ANF, she is now a member of the research team of the École nationale des chartes (see http://www.enc-sorbonne.fr/fr/florence-clavaud), actively involved in several digital humanities projects including scholarly editions, responsible for their digital features (see for instance http://saint-denis.enc.sorbonne.fr and http://thalamus.huma-num.fr). She is a member of several national standardisation groups. She is also a member of SAA Technical Subcommittee on Encoded Archival Standards, and an executive member of ICA Expert Group on Archival Description (EGAD) of ICA, responsible of the ontology ; and a member of the TEI Consortium and of the Francophone Humanistica association.
Anila Angjeli, Bibliothèque nationale de France, France
not provided
Roussel Stéphanie Ministère de la Culture, Service interministériel des Archives de France, France
not provided
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P078 A new collaborative horizon in Archival Description: The Spanish case
Available in languages ENG FRA KOR SPA
CNEDA is the Spanish commission in charge of developing and updating the national standards of archival description and it works developing a new framework for Description in Archives. Since 2007, CNEDA has been designing a Conceptual Model of Archival Description that encompasses various entities, the relationships between them and the informative attributes they need to be described. The Conceptual Model is a theoretical representation and it is accompanied by some Basic data requirements to describe records, agents and functions, and they allow practically apply the theoretical model.
With the Conceptual model and the basic requirements, it is expected to make a national approach to the new descriptive reality derived from the revision of International Standards of Archival Description. So, CNEDA will approve not only basic content standards, but also standards about the structure of the information.
The Spanish project is oriented to have adequate and homogeneous practices in Archival Description, regulating the input and output data in the Archival Descriptive systems, facilitating search and location of records according to the following purposes:
- Improve the access of users to records.
- Improve the management and Preservation of records.
- Improve the professional training on Archives.
- Ease the interoperability of archival information.
The upcoming activities in the Spanish project are the following:
- Short term: Align the work with the national development in e‐Government, establishing equivalences with archival results.
- Mid term: Create the standards for structure an content to describe records, agents, functions and the relationships between them.
- Long term: Establish a global environment where it will be possible to describe records, agents and functions and their descriptions can be shared for the whole country.
Moreover, and to conclude, it is expected that all the CNEDA’s project can be aligned from the outset with the results of EGAD.
Javier REQUEJO ZALAMA
Javier REQUEJO ZALAMA, Government of Spain. Ministry of Education, Culture and Sport, Spain
In 2009, he started to work in public services as Documentary Information Chief in the headquarters of Spanish State Archives. There, he became part of various groups, commissions or committees in charge of standardization of processes related to Records Management, like the National Committee of Standardization on Records Management (CTN 50/SC1 of AENOR‐ISO), the Working Group to create the National Interoperability Framework or the Commission to design and implement the archival process map in the State Archives.
In 2011, he began to manage archival projects of description from the Archive of the Royal Chancellery in the city of Valladolid, where also he continued working in the standardization groups.
Since April 2014, he took the Chair of the CNEDA (Commission on Spanish Standards of Archival Description), that is in charge of develop the NEDA‐I Project, which includes the creation of a Conceptual Model of Archival Description that can clarify and complement the national adaptations of international standards about Archival Description.
Also, he is member of EGAD (Expert Group on Archival Description), and is working in the project of an International Conceptual Model of Archival Description (RiC Model).
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P079 A Study on Metadata Elements for Social Media Records in the Public Institutions of Korea
Available in languages ENG FRA KOR SPA
Social media is a kind of media made with the philosophy of openness and sharing. Using various social media, people can easily produce and share information each other in online environment. Moreover, many of public institutions and local governments in Korea adopt the social media as a communication tool with their citizens. Despite of the ripple effect and value of social media, there are very few papers dealing the issues of how to manage the social media as records. Since social media has relatively a short-lived than any other records. it urged to be preserved and managed as a proper record. The purpose of this study is to propose a set of standard metadata elements of social media for the public institutions and local governments in Korea. To achieve the aim of this study, the authors surveyed the whole cases of social medias used by public institutions and local governments in Korea, and analyzed the national standard of record management (NAK-S 9:2012 v.2.0), then suggested 18 elements and 32 sub-elements of metadata for social media based on the Pittsburgh Project. The results of this study can be summarized as follows: Frist, it discovered that central administrative institutions of Korea have 185 social media accounts and Seoul city has 74 social media accounts. Second, it detected that ‘Blog’ and ‘Facebook’ and ‘Twitter’, services are most widely using in public institutions in Korea. Third, it identified that among the six roles of Pittsburgh project only 5 roles (i.e., ‘Registration’, ‘Structure’, ‘Context’, ‘Contents’, and ‘History of Use’) can be used for the construction of metadata elements for social media. Finally, it found that the suggested metadata elements seem well enough to describe the cases of social media used in public institutions in Korea in terms of their richness of application.
Heesop KIM, Yukyung PARK
Heesop KIM, Kyungpook National University, Republic of Korea
Dr. Kim worked as a senior researcher at ETRI (Electronics & Telecommunications Research Institute) from 1989 to 2003. Since March 2003, he has been working at the Department of Library and Information Science at Kyungpook National University, Korea, as a professor. He has been involved in various academic and professional activities such as Editorial Board Member of Korean Society of Archives and Records Management, Editorial Board Member of Koran Society for Information Management, Editorial Board Member of Korean Society of Archival Studies, Tutorial Committee Co-chair of DC-2009 Seoul, Standard Committee Advisor of National Archives of Korea, Technical Member of ISO TC46, and so on. His teaching and research interests include IT and Archives, and Management of Electronic Records.
Yukyung Park, Korea Veterans Health Service, Republic of Korea
not provided
Thursday 8 September - Previous Day - Next Day
SESSION 5.7 BI-LATERAL COOPERATION PART 1
Date : Thursday 8 September 2016 09:50-11:20
Room : 308
Presentations : P103 / P104 / P105
P103 Korean History in Russian Archives
Available in languages ENG
The history of Russian-Korean relations is several centuries long. The first documented mention of the migrants from Korea to the Russian Far East is dated November 1863, when the head of Novgorod outpost notified military governor of Primorsky Region about the request Korean peasants submitted to him to be authorized to settle on Russian soil. The following years showed the acceleration of Korean migration to Russia, which was due to a number a factors. In fact, during 1860s, the northern provinces of Korea were featured by severe soil exhaustion, crop failures repeated over several consecutive years and severe farmer exploitation by Korean bureaucrats. It made Koreans migrate to Yuzno-Ussuriysky District that has the same climate and soil conditions with their ancestral lands. However, the migrants faced a lot of troubles due to the lack of knowledge of language, laws and customs of the country that had given them a shelter. Lately there was an inflow of political emigrants, who established the foreign center of national liberation movement for the independence of Korea in Primorsky Region, to the Russian Far East. Russian Koreans, alongside with other nations of Russia, have followed a complicated historical path, which includes adaptation in Russian Empire, revolution, civil war, collectivization, industrialization, deportation to Central Asia in 1937. Document kept in Russian archives allow not only to trace adaptation processes of Korean families, who voluntary left their ancestral lands to stay in Russia forever, or estimate the complicated path they have followed with other nations of Russia to become their essential part, but also to make an objective estimation of the events that took place during those years. Being one of the Russian centers for studying such topics, the Russian State Historical Archive of the Far East could turn into the center that accumulates materials on Korean studies for wide academic audience.
Alexander TOROPOV
Alexander TOROPOV, Russian State Historical Archive of Far East, Russia
1984 graduated from the Far Eastern State University. In the archival profession since 1975, from 1996 is managing the Russian State Historical Archive of the Far East (RSHA FE). Under the leadership of A. Toropov the archive is preparing a series of publications on the history of settlement in the Far East. The research interests widen from the general history of settlement in the Russian Far East to the history of Korean Diaspora in Russia. Took part at the international scientific- conferences on the basis of the College of Korean Studies in Vladivostok, Khabarovsk and Seoul. At the initiative of A. Toropov and with his direct participation (editor, author of the foreword) the RSHA FE published the collection of documents "Koreans in the Russian Far East" in 2 books. (Vladivostok 2004).
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P104 Not a Footnote – Archival Collections Lead the Story
Available in languages ENG
More than any other cultural organisations, archives are in the unique position to connect people with their own personal past and to link it to their country’s or even the world’s history. The intimate and intense contact to archival collections can be a life changing experience, and The National Archives UK is committed to providing this experience to people all over the world, often in partnership with other cultural organisations. 2016 sees the 400th anniversary of Shakespeare’s death, with his life, work and legacy celebrated in cultural programmes around the globe and particularly in the UK, where celebrations are spearheaded by Shakespeare400, a consortium of leading cultural, creative and educational organisations coordinated by King’s College London. The National Archives UK holds one of the world’s largest and most significant collections of Shakespeare documents, listed on UNESCO’s UK Memory of the World Register in 2014. The anniversary led us to take a fresh look at this collection and to establish The National Archives within the cultural sector, as key player of Shakespeare400 and through a multi-layered programme of exhibitions, academic and scientific research, conservation, public engagement activities, cross-sector collaboration and an online legacy of the outcomes. Bringing together documentary, academic, heritage science, cultural and creative expertise from across the sector has allowed for a more up to date, vibrant and engaging interpretation of an archival collection. The programme stimulated us and all partners involved to think differently about these documents in particular and archival collections in general, allowing us to tell stories in new ways and for new audiences and challenge accepted accounts of history through archival and scientific evidence.
Jürgen VERVOORST, Hannah Leah CRUMMÉ, Katy MAIR
Jürgen VERVOORST, The National Archives UK, United Kingdom
Jürgen Vervoorst ACR is Interim Head of Collection Care at The National Archives UK since 2016 and Head of Conservation since 2006. He took his MA in conservation of fine art, books and archival material at the Academy of Arts and Design Stuttgart in 2000. Since 2002 he is a regular visiting lecturer at several universities, including the Academy of Fine Arts Vienna, Academy of Arts and Design Stuttgart, University of the Arts London – Camberwell College and Sussex University – West Dean College for various book and archive conservation and collection management related topics. During his six year tenure on the Board of Icon- Institute of Conservation UK he has amongst others chaired the Professional Standards & Development Committee, furthering the professional standards across the whole sector in the UK, and from 2012 to 2014 he was Chair of the Board of Trustees. Jürgen has presented his work at numerous international conferences, including those of major conservation bodies such as IADA, Icon, IIC and AIC and has published widely.
Hannah Leah Crummé, Lewis and Clark College, Watzek Library, USA
Dr Hannah Leah Crummé is Head of Special Collections and College Archives, Lewis and Clark College, Watzek Library, Portland, Oregon, United States and has most recently been the Shakespeare Researcher at The National Archives UK. She completed her doctoral research at King’s College, London in 2015. Her work has appeared in Notes and Queries (2009) and the Journal for the Spanish and Portuguese Society for English Renaissance Studies (2011). Most recently, she has contributed a chapter on Jane Dormer to ‘The Politics of Female Households: Ladies-in-Waiting across Europe’ (Brill, 2013), an article on ‘Abraham Fraunce’s Spanish Sources for The Arcadian Rhetorike’ to Studies in Philology (forthcoming) and an article on ‘Archival Biography of Shakespeare’ to English Literary Renaissance. Hannah’s reviews appear regularly in the Times Literary Supplement. In autumn 2014 she began research for her first book, an edition of ‘The Life and Papers of Jane Dormer, Duchess of Feria (1538-1612)’, under advanced contract with the University of Toronto Press. ‘Re-examining the Literary Coterie, 1580-1830’, a collection of essays co-edited by Hannah and Dr. William Bowers, is forthcoming from Palgrave-Macmillan and ‘Shakespeare on Record: Researching an Early Modern Life’ is forthcoming from Arden.
Katy Mair, The National Archives UK, United Kingdom
Dr Katy Mair is Head of Early Modern Records at The National Archives UK, and joined the organisation in 2010 after completing her doctoral thesis on early modern women’s letters at Queen Mary, University of London, under Prof Lisa Jardine. Her publications include ‘Material lies: parental anxiety and epistolary practice in the correspondence of Anne, Lady Bacon and Anthony Bacon’ Lives and Letters, vol. 4, 2012; '‘[G]ood agreement betwixt the wombe and frute’: The Politics of Maternal Power in the Letters of Lady Anne Bacon', in Family Politics in Early Modern England (Arden: forthcoming), and an article on Shakespeare’s will in ‘Shakespeare on Record: Researching an Early Modern Life’ (Arden: forthcoming). Most recently she co-curated The National Archives’s 'By Me William Shakespeare' exhibition at Somerset House and co-ordinated the programming of events for the anniversary of his death, drawing together archivists, academics and conservators to explore the Shakespeare documents.
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P105 The Archives Portal Europe – current focus, strategies and perspectives
Available in languages ENG
The Archives Portal Europe enables archive users and professionals to find information more efficiently from millions of archival items held in thousands of archival institutions across Europe. Two projects funded by the European Commission provided the synergy to invest knowledge and ideas on how to unlock the power of existing finding aids and to provide access to archival material in a digital age. This is the first time European archives have collaborated on such an international scale. The potential that these connections provide is enormous for both, users and archivists from all over Europe and beyond. Archival content can be found and studied, independent from the actual location of the records. The Archives Portal Europe has become a portal for users worldwide who are searching for information on a vast array of topics which are not covered by one, easily identifiable archival institution. The sustainability of the Archives Portal Europe, since the EU-funded projects to develop it are terminated, is assured by the Archives Portal Europe Foundation. This independent institute has partners in national Archives in (at the moment) 13 countries, which pay a fee for the continuation and further development of the portal. This Foundation will ensure that the Portal and its associated network will continue, not only by connecting content to the benefit of the users but, thereby, also by connecting knowledge and ideas as well as archival institutions and archivists. This contribution looks back on the main achievements and presents the strategies, perspectives and future developments of the Archives Portal Europe. It is also an invitation to other content holders with documents on European history to take notice of the possibilities of Archives Portal Europe and to join this unique cooperation. We believe that the integration and linking of sources outside Europe has great potential.
Stefan KWASNITZA, Arjan AGEMA
Stefan KWASNITZA, Swiss Federal Archives, Switzerland
Stefan Kwasnitza works as head of the Information Access Division and member of the executive board at the Swiss Federal Archives. Previously, he was engaged as head of the Library- and Archives-Systems Department at the Swiss National Library. He graduated from the universities of Zurich and St. Gall, holds a diploma in webprogramming and is the head of “Access and Outreach Working Group” of the Association of Swiss Archivists.In 2015 he was elected to the Governing Board of the Archives Portal Europe Foundation http://www.archivesportaleuropefoundation.eu/index.php/about-us
Arjan Agema, National Archives of the Netherlands, Netherlands
not provided
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SESSION 5.10 COLLABORATION WITH OTHER CULTURAL BODIES
Date : Thursday 8 September 2016 09:50-11:20
Room : 318
Presentations : P108 / P109 / P110
Available in languages ENG
During the 1990's, the Philippine government enacted the Republic Act 7356 creating a national agency called “National Commission for Culture and the Arts” (NCCA). NCCA is the overall policy making body, coordinating, and grants giving agency for the preservation, development and promotion of Philippine arts and culture; an executing agency for the policies it formulates; and task to administering the National Endowment Fund for Culture and the Arts (NEFCA) — fund exclusively for the implementation of culture and arts programs and projects.
Recently, this endeavor took on a new phase to encompass all aspects of heritage -- tangible and intangible -- with archives, still as one of its most important component. In an effort to centralize the collaboration for heritage, it launched comprehensive programs that involve all aspects of culture. Committees involved in archives, museum, libraries, education and arts work together to establish centers of heritage in each region. Special emphasis is given on the establishment of archives, being the primary source of history in the establishment of the regional identities.
The National Committee on Archives (NCA), under the Subcommission for Cultural Heritage (SCH), is one of the 19 national committees of the National Commission for Culture and the Arts (NCCA). The programs, activities and projects of this Committee, in relation to the other committees which are related to the field of cultural heritage, is the focus of this paper.
This paper will present:
- Highlights of cultural programs, activities and projects implemented from 2011-2015 and the objectives that contributed to the Filipino's appreciation of culture;
- How shared knowledge of culture unite people towards a common goal, that of the preservation of heritage.
- What the future holds for the NCCA particularly the SCH – ongoing efforts to promote its advocacy on the preservation of the country’s heritage.
Lulu DEL MAR, Portia Gema ACUÑA, Martin Julius PEREZ
Lulu DEL MAR, De La Salle University, Philippines
She obtained her Bachelor's Degree in Behavioral Science from the University of Santo Tomas. She was hired by the same institution to operate the Archivo de la Universidad de Santo Tomas (AUST). This paved the way to her career as Conservator and Archivist. Through her more than sixteen years in the archives and preservation profession, she has gained valuable experiences. It has provided her with opportunities to undergo local and international courses where she gained knowledge necessary in these fields. She was the Archives Consultant of the Dominican Province of the Philippines and the Department of Foreign Affairs.
At present, she serves as the University Archivist of De La Salle University Manila. She is also the Assistant Secretary of the National Committee on Archives - National Commission for Culture and the Arts (NCA-NCCA). As a volunteer to this national committee, it has helped her pursue her advocacy in preservation, which she is very passionate about.
Portia Gema ACUÑA, Department of Foreign Affairs, Philippines
Portia Gema Acuña is one of the archivists of the Department of Foreign Affairs (DFA) Archives. She obtained her Bachelor’s Degree in Library and Information Science in the University of Santo Tomas in March 2013 and passed the November 2013 Librarians’ Licensure Examination in the same year. She is taking up her Master’s Degree in the School of Library and Information Studies (Archives Track) of the University of the Philippines – Diliman.
She worked as a student assistant from first (1st) to fourth (4th) year college at the UST Miguel de Benavides Library and was able to maintain a good academic performance. She had her on-the-job training in different libraries in Metro Manila: University of Santo Tomas, Angelicum College, Colegio de San Juan de Letran and National Library of the Philippines.
She formerly worked as a library assistant and a librarian in Global City Innovative College and University of Santo Tomas, respectively.
Martin Julius PEREZ Department of Foreign Affairs, Philippines
Martin Julius Perez is a young librarian and archivist from the Philippines. He is one of the archivists of the newly instituted Department of Foreign Affairs (DFA) Archives, and a lecturer on archives and records management in the School of Library and Information Studies of the University of the Philippines (UP) – Diliman.
He finished his bachelor’s degree in Library and Information Science (LIS) in 2011 with the distinction of Magna Cum Laude, and currently taking a master’s degree in LIS, both with units in Archives in UP Diliman. He ranked 2nd in the statewide 2011 Librarians’ Licensure Examination. He, together with 4 other Fellows, finished in 2015 the Jay Jordan IFLA OCLC Early Career Development Fellowship Program in the USA, which provides early career development and continuing education for LIS professionals from countries with developing economies. He also underwent a local apprenticeship training in various archives institutions in Manila, Philippines through a government grant. He formerly worked for the Sto. Domingo Convent Archives and Library, Far Eastern University Library, and Carlos P. Romulo Library of the Foreign Service Institute, in the Philippines. His educational background and work experiences have cultivated his interest in archives and records management.
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P109 Mutual benefit? Polish experience in creating unified national system of archival information
Available in languages ENG
In Poland, as in many other countries archival materials are stored in various institutions, both in the national network of state archives and in libraries, museums, universities, research institutions, foundations, community archives; also private persons are in possession of archival materials. This is due to the complicated history of Poland and is specified in the polish archival law (The Act on National Archive Resources and Archives), in which all public records are called the national archive resources and furthermore they are divided into state and non-state resources. Dispersal of archival material between the various entities results in a lack of unified rules for their arrangement and accessibility. This situation is very disadvantageous for users of archives, hence in the beginning of 21st century the idea to build a single ICT tool available for both state archives and other GLAM institutions in order to standardize the methods.In effect since December 2013 on command of the General Director of State Archives National Digital Archives (NDA) launched large-scale implementation of the Integrated Archival Information System (IAIS, polish abbreviation "ZoSIA") in the state archives, which for several years has been created in the NDA. Description of the resources used in IAIS system is compatible with ICA standards, especially with the ISAD (G). IAIS system is implemented in the state archives by employees of the Department of Information and Digital Resources of the National Digital Archives and in the last two years unified model of implementation has been developed. In parallel, the National Digital Archives conducts similar activities in other institutions with archival holdings, cooperating, among others, with museums, universities and non-governmental organizations offering them IAIS system, as well as providing training. NDA still collects new experiences during this process because each archive and each institution with archival holdings is unique.
Maciej ZDUNEK, Wojciech WOŹNIAK
Maciej ZDUNEK, National Digital Archives in Warsaw, Poland
archivist.He achieved Master Degree in History at Adam Mickiewicz University in Poznan (2001). Between December 2003 and February 2012, he worked as the archivist in State Archive in Poznan, where his duties where: the arrangement of archival materials from 19th and 20th century, management of archival databases and managing the work of IT unit. Since March 2012 he’s been the manager of the Information and Digital Resources Department at National Digital Archives in Warsaw. His main duties are managing the project Integrated Archival Information System (IAIS, polish “ZoSIA”) which was created to maintain complete information about all Polish archival collections and is dedicated to state archives and other institutions with archival holdings, and managing the project Search the Archives, which is a web-based interface of IAIS system available to all users on the website www.szukajwarchiwach.pl
Wojciech WOŹNIAK, National Digital Archives in Warsaw, Poland
not provided
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SESSION 6.1 SHARED ARCHIVAL HERITAGE
Date : Thursday 8 September 2016 11:45-13:15
Room : Auditorium
P111 Displaced Archives: Time for Renewed Action
Available in languages ARA CHI ENG FRA KOR RUS SPA
Archives have been highly valued as symbols of patrimony and sources of intelligence. This is apparent in the treatment of records throughout the history of warfare, (de)colonisation and the succession of states, with archives guarded, displaced, reclaimed and disputed. Though the problem of displaced archives has a long history, it continues to trouble archivists, historians and government officials. What is striking is that there has been no serious multilateral action on the problem for thirty years – since the failure of the Vienna Convention in 1983. It is as if the great exertion to bring the Convention into being exhausted its authors and disappointed its audience to such an extent that no enthusiasm remains for multilateral co-ordination on solutions. This panel comprises contributors to a forthcoming book – Displaced Archives – to be published by Routledge. The primary purpose of the book and the panel is to revive the international dialogue on displaced archives in view of the theoretical, socio-political and technological developments of more recent years. The book and panel will attempt this by posing questions about and inviting audience discussion of the definition of displaced archives, legal approaches to issues associated with archival displacement and repatriation, other kinds of solutions and the role of the international archival community. Theories, social forces and technologies have developed since the last significant work on this issue, and in this changed environment, it is time to reconsider displaced archives.
James LOWRY, Eric KETELAAR, Anne Gilliland
James LOWRY, Liverpool University Centre for Archive Studies, United Kingdom
James Lowry is a lecturer in the Liverpool University Centre for Archive Studies. He led the development of the UK government's commitment on records management in its Open Government Partnership National Action Plan (2013-15), and he is currently a member of the Home Office Access to Police Records Working Group. James has led records and archives management projects in Ethiopia, Nigeria, Russia, Trinidad and Tobago, and Tunisia as the Deputy Director of the International Records Management Trust. He was the lead researcher for the Trust’s Aligning Records Management with ICT, e-Government and Freedom of Information in East Africa research project, which examined public sector records management capacity across Kenya, Uganda, Tanzania, Rwanda and Burundi in relation to government priorities for computerisation and access to information. Currently, he is the Secretary of the International Council on Archives Africa Programme. He is the editor of the forthcoming book 'Displaced Archives', being published by Routledge.
Eric Ketelaar, University of Amsterdam, Netherlands
Eric Ketelaar is Professor Emeritus at the University of Amsterdam, where from 1997 to 2009 he was Professor of Archivistics in the Department of Mediastudies. As a honorary fellow of his former department he continues his research which is concerned mainly with the social and cultural contexts of records creation and use.
Educated as a lawyer and legal historian, he received his LLM and LLD (cum laude) degrees from Leiden University. He was Secretary of the Archives Council, Director of the Dutch State School of Archivists, Deputy General State Archivist and State Archivist in the province of Groningen. From 1989-1997 he was General State Archivist (National Archivist) of The Netherlands.
From 1992-2002 he held the chair of archivistics in the Department of History of the University of Leiden. Eric Ketelaar was visiting professor at the University of Michigan (Ann Arbor), Gakushuin University (Tokyo), the University of Toronto and Monash University (Melbourne), where he continues to be involved as a Senior Research Fellow. From the foundation, in 2001, of Archival Science, he was one of the editors-in-chief. Since 2014 he is a member of the Editorial Board.
Eric served the International Council on Archives during twenty years in various positions, before being appointed Honorary President of ICA in 2000. He has served the Royal Society of Dutch Archivists as Vice President, and President. He has been a member of the European Commission on Preservation and Access, president of the Records Management Convention of The Netherlands, and chairman of the DLM Forum Foundation.
Anne Gilliland, University of California, Los Angeles, USA
Dr. Anne J. Gilliland is Professor and Director of the Archival Studies specialization in the Department of Information Studies, Director of the Center for Information as Evidence, Graduate School of Education & Information Studies, and a faculty affiliate of the Center for Digital Humanities at the University of California Los Angeles (UCLA). She is also the director of the Archival Education and Research Initiative (AERI), a global collaborative effort amongst academic institutions that seeks to promote state-of-the-art in scholarship in archival studies, broadly conceived, as well as to encourage curricular and pedagogical innovation in archival and recordkeeping education locally and worldwide.
She is a Fellow of the Society of American Archivists and recipient of numerous awards in archival and information studies. She is an Honorary Research Fellow of the Centre for Global Research, RMIT University in Melbourne and has served as a NORSLIS (Nordic Research School in Library and Information Science) Professor (with Tampere University, Finland; Lund University, Sweden; and the Royal School, Denmark), and as an Honorary Professorial Research Fellow, Humanities Advanced Technology and Information Institute, University of Glasgow. She has taught courses as a visiting faculty member at Renmin University of China in Beijing and the University of Zadar, Croatia.
Her research and teaching relate broadly to the history, nature, human impact and technologies associated with archives, recordkeeping and memory, particularly in translocal and international contexts. Her recent work has been addressing recordkeeping and archival systems and practices in support of human rights, recovery and daily life in post-conflict and diasporic settings; the politics and nature of metadata; digital recordkeeping and archival informatics; and research methods and design in archival studies.
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SESSION 6.4 INTERNATIONAL COOPERATION PART 1
Date : Thursday 8 September 2016 11:45-13:15
Room : HALL E5
P114 The International French-language Archival Portal (PIAF): a project, a tool, a community
Presented in FRE, followed by presentation in ENG
Placé sous l'égide de l'Association internationale des archives francophones (AIAF) et sous la responsabilité d'un comité de pilotage composé d'une quinzaine de professionnels, d'enseignants universitaires et de spécialistes des technologies de l'information de cinq pays francophones, le Portail International Archivistique Francophone (PIAF) vise à donner accès gratuitement à des ressources en archivistique (modules de formation en ligne, références bibliographiques, annuaire,
glossaire, espace professionnel d'échange) pour toute la francophonie. En 2015, plus de 170'OOQ personnes ont utilisé cet outil web unique. Le PIAF repose sur la solidarité internationale, la coopération, la mise en harmonie et en résonance de cultures archivistiques différentes dans leurs pratiques, mais semblables dans leurs fondements théoriques. Entre 2014 et 2016, le PIAF a fait l'objet d'une profonde refonte par rapport à la précédente version, qui datait de 2009. Aussi, la communication a pour objectif de présenter les principaux changements effectués, d'expliquer les choix, et de montrer dynamiquement la nouvelle version du Portail tout en soulignant son apport pour la communauté professionnelle. Seront enfin évoqués les futurs enjeux susceptibles de faire évoluer le PIAF. http://www.piaf-archives.org/
Didier GRANGE, Basma MAKHLOUF SHABOU, Françoise LEMAIRE
Didier GRANGE, Ville de Genève, Switzerland
Didier Grange est Archiviste de la Ville de Genève, Conseiller spécial auprès du Conseil International des Archives (ICA) et Président du Comité de pilotage du Portail International Archivistique Francophone (PIAF).
Basma Makhlouf Shabou, Haute Ecole de Gestion de Genève, filière information documentaire, Switzerland
Basma Makhlouf Shabou est professeure d’archivistique à la Haute école de gestion de Genève dans la filière Information documentaire depuis septembre 2010. Elle a également enseigné dans d’autres programmes archivistiques (l’ISD, l'Université de La Manouba à Tunis ; l’ÉBSI, l’Université de Montréal). Elle a contribué également au programme national de la gestion des documents publics du gouvernement tunisien en tant qu’administrateur conseiller en gestion de documents au sein des Archives nationales de Tunisie (1999-2003). Ses recherches au niveau national et international portent sur la gouvernance de l’information et les dispositifs de sa mise en œuvre, l’évaluation des archives, valorisation de l’information (Infonomics), la mesure des qualités des données, l’accessibilité aux données publiques, la gestion du cycle de vie des données scientifiques. Elle détient une Maîtrise en études sociales (1997), un troisième cycle en gestion des documents administratifs publiques (2000) et un Ph.D. en Sciences de l’information (2011, EBSI, Université de Montréal).
Françoise Lemaire, Archives nationales de France, France
Diplômée de l'école nationale des Chartes (1985), conservateur en chef du patrimoine (archives). Principales fonctions : responsable des archives audiovisuelles des Armées, directrice des archives départementales de la Guyane, responsable de la mission Archives au ministère de l’Ecologie, développement durable, énergie, chargée de mission partenariats scientifiques et relations internationales à la direction des Archives nationales depuis 2013. Membre du comité de pilotage du Portail international des archives francophones (PIAF).
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SESSION 6.7 COLLABORATION FOR AUDIO-VISUAL ARCHIVES
Date : Thursday 8 September 2016 11:45-13:15
Room : 308
Presentations : P119 / P120 / P121
P119 A Cooperative Model for Preserving Historical Television News Content
Available in languages ENG
The archival profession must begin to confront the many challenges inherent in the large scale preservation of twentieth century audio/visual resources. A significant portion of our shared cultural heritage, including historical television news recordings, will be lost forever due to complicated copyright issues, degradation of the original media, the cost involved in digitizing audio/visual resources, and the difficulty preserving high resolution digital video files. Cooperation between heritage institutions and content creators is the key to overcoming these significant challenges. The University of North Texas and the Dallas/Fort Worth (Texas) affiliate station of the National Broadcasting Corporation have partnered to preserve the content of the oldest television news station in Texas. This unique partnership will not only preserve over 50 years of television news content through the digitization of original 16mm film and video, but will also provide free public access to the digitized content online. This paper will explain the details of this partnership from the perspective of both the library and the television news station, and provide some solutions to the issues of copyright, funding and access to audio/visual collections. Examples from the UNT/NBC 5 partnership will be used to illustrate the crucial need to preserve audio/visual collections and the challenges facing institutions preserving large scale audio/visual collections. Lastly, this paper will present a model for future heritage institution/content creator partnerships and recommendations for future modes of cooperation.
Morgan GIERINGER, Martin HALBERT, Brian HOCKER
Morgan GIERINGER, University of North Texas, USA
Morgan Gieringer is a professional archivist with over 10 years’ experience working in archive and manuscript collections. She is currently head of Special Collections at University of North Texas Libraries and an instructor of archival education in the UNT College of Information. Gieringer is active with national and regional archival organisations including the Society of American Archivists, Academy of Certified Archivists, and the Society of Southwest Archivists.
Martin Halbert, University of North Texas, USA
not provided
Brian Hocker, National Broadcasting Corporation (NBC5/KXAS), USA
not provided
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P120 Connecting Archives to Libraries, Linking Public to Private – possibilities and reflections
Available in languages ENG
The Audio Visual Archives Department of the National Archives of Singapore (NAS) appraises and acquires audiovisual (AV) records that are of national, historical and socio-cultural significance to Singapore, and preserves and documents such records that are transferred to the NAS by government agencies, private organizations and individuals. It also manages the prioritisation and digitisation of at-risk AV formats, so as to ensure that the nation’s valuable moving images and recorded sound heritage remain accessible to future generations. When the NAS was transferred to the National Library Board (NLB) in 2012, it opened up possibilities for NAS to leverage on the strong IT infrastructure and capability of NLB to differentiate, manage and provide access to AV archives with a variety of access restrictions. The presentation will take you through NAS’s journey in establishing collaborative partnerships with the media authority and the broadcast industry to facilitate timely acquisition and preservation of broadcast archives and digitisation of at-risk AV formats. It also shares NAS’s experiences in working with library colleagues to deliver AV innovations, such as data harmonization and linkages across different descriptive frameworks and systems, test out new technologies, such as voice to text transcription and Mahout, to enhance search and accessibility, and extend the reach of AV archives beyond the archives to the libraries through partnerships.
Lai-Tee PHANG
Lai-Tee PHANG, National Archives of Singapore, Singapore
Dr Phang Lai Tee joined the National Archives of Singapore (NAS) in 1996. She has varied experiences in heritage preservation and administration, including audiovisual (AV) archiving, electronic records management, archives reference services, conservation, repository management, corporate services and preservation of monuments. She has been Senior Assistant Director in charge of developing and implementing programmes for the appraisal, acquisition and provision of access to AV archives since 2007. Her role was expanded to include AV archives preservation in 2010. In the last six years, Dr Phang has overseen several AV archives migration projects for obsolete analogue formats such as open reel audio tapes, 2-inch Quadruplex, 1-inch Type B, U-matic and Betacam tapes. More recently in 2013-2015, she has been involved in joint library and archives initiatives, such as OneSearch, an online search portal that helps users find information across a variety of resources from the National Library Board, NAS and museums, and data harmonisation. She is also a core team member in several projects that enhance the search-ability and improve the access to AV archives. She plays an instrumental role in a cross agency-industry collaboration to facilitate the timely digitisation and continued preservation of at-risk AV records, so as to ensure that Singapore's valuable moving images and recorded sound heritage remain accessible to future generations.
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Available in languages ENG
How to digitize and give online access to a large collection of photographic negatives for a limited budget? That was the plain and simple request of our colleagues from Heritage Preservation. Our solution was threefold: digitization of the complete collection, selection and tagging of individual photographs via crowdsourcing and setting up a scanning on demand service.
First, we had to digitize everything. With such a large collection and limited budget, this was easier said than done... Instead of scanning each negative individually, we scanned sheets as documents and placed them on the Archives Database. All negatives in a sheet are represented, but in a preview quality.
Secondly, individual negatives had to be cropped and provided with metadata. We used a dedicated tool from the crowdsourcing website VeleHanden (literally: many hands) to select and crop individual images from the scanned sheets. The cropped images were presented to the crowd in a second VeleHanden-project called ‘Amsterdam Monuments’ to acquire metadata for each image. Everyone can now help to describe the photographs. To find the right location depicted on the photographs has become a true sport for our volunteers.
Lastly, the cropped images are presented in the Amsterdam Image Database. Through the metadata added by the crowd, photographs can now be found on address or topic. If someone wants to buy a preview image, a high-res scan will be made on demand and will replace the preview scan.
By elaborating upon this case study, we want to demonstrate that digitization is not a goal in itself, but a means to many purposes, if you use it wisely and creatively. We have assisted and cooperated with different groups of people and made a collection online accessible in a cost efficient, durable and customer friendly manner.
Nelleke VAN ZEELAND
Nelleke van Zeeland, Amsterdam City Archives, Netherlands
Nelleke van Zeeland works at the Amsterdam City Archives as project leader digitization and crowdsourcing since 2010. She stood at the base of the development of the Dutch crowdsourcing platform VeleHanden.nl (literally: many hands) and has managed several different projects since. Next to crowdsourcing, she is concerned with a wide range of digitization projects and new developments of the Image and Archives Databases.
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SESSION 6.9 COOPERATION BETWEEN INSTITUTIONS
Date : Thursday 8 September 2016 11:45-13:15
Room : 327
P123 Cooperation between institutions for establishment and use of local archives - A case of Chungcheong area
Available in languages ENG KOR
Presentation 1 Cooperation plan of university and local community for local archiving
A university is a representative educational institution that practices education, research, and service; also, the university leads the location community with the administrative agency. To satisfy education and cultural demand of local residents, the administrative agency will need to cooperate with the local university. Various practical measures and contents development should be discussed what cooperation system should be made and how the service will be provided to the local residents.
Presentation 2 A Survey of Regional Cooperation Plan to Establish Gongju Studies Archives
Gongju Studies Archives is a project which aims at enabling everyone to contact information on Gongju easily and conveniently by accumulating all datum related to Gongju to one place. Close, absolute cooperation system of Gongju citizens as well as local institutes, groups, and researcher shall be established because collecting such datum by sole power is impossible.
Presentation 3 Cooperation plan of administration agency and community center for use of records Seosan-si has planned an exhibition to the effect sharing the meaning of records with local residents while seeking an application plan of accumulated documentaries for the Korea’s 70th anniversary of Liberation Day. Rising problems will be shared; also, a cooperation plan for the future exhibition project will be discussed.
Presentation 4 Establishment of local archives through cooperation of local library and school
Hongdong Balmak Library is a private-public library that Poolmoo agricultural high technical school("Poolmoo school") and local residents had built when they celebrated 50th anniversary of Poolmoo school. Poolmoo School students have attended the archiving class and some residents participated in a 'village record collector' training course. The presentation will introduce those activities and others and discuss about the effective ways to activate debates on local archiving.
Yeo Jin YOON, Soon Young KO, Hang Hyeon CHO, Young Eun JEONG
Yeo Jin Yoon, Kongju National University, Republic of Korea
M.A.Literature Chungnam National University, Current Record manager of Kongju National University.
Soon Young Ko, Kongju National University, Republic of Korea
M.A.Literature Kongju Natioal University , Doctoral candidate in history , Former Researcher in PAECHE Culture Research Institution Current Archive planning manager in Institute of Gongju Studies.
Hang Hyeon Cho, Seosan City Hall, Republic of Korea
M.A.Literature Sogang University , Current Record manager of Seosan city
Young Eun Jeong, Hongdong Library, Republic of Korea
Former Researcher at GotGol Community Agricultural Support Coop., Chief Editor of "Masil Tongsin"(Village Report), and Editor of Quarterly Magazine "Local Community and School", Current Archive Director at Hondong Balmak Library, Education Team.
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SESSION 7.7 INTERNATIONAL COOPERATION PART 2
Date : Thursday 8 September 2016 15:05-16:35
Room : 308
P137 International space cooperation archives, a source of inspiration for the younger generation, a tool at the service of diplomats and space law
Available in languages FRE
Bien que la conquête spatiale ait été emblématique de la Guerre froide et de l’affrontement des deux blocs, l’émergence de la puissance spatiale européenne il y a 50 ans, sous l’égide de pionniers éclairés soucieux de promouvoir la coopération scientifique, tout en garantissant un accès indépendant à l’espace, a préfiguré l’évolution vers un nouveau paradigme, couvert sous le néologisme de coopétition. Les sources qui documentent cette épopée humaine, géopolitique, technologique, sont d’une richesse et d’une diversité sans équivalent. Des échantillons lunaires aux images des galaxies lointaines, en passant par les procès-verbaux des réunions auxquelles des hommes d’Etat comme le général de Gaulle, le président Kennedy ou Khrouchtchev ont pu participer en leur temps, les témoignages d’histoire orale collectés, sans parler des images satellites ou des données météorologiques, tous ces trésors doivent être inventoriés, traités, préservés et transmis aux futures générations. Archives fédérales dans le cas de la NASA, nationales dans le cas du CNES ou couvertes par les privilèges et immunités dans le cas spécifique de l’ESA, toutes relèvent de régimes différents qu’il serait intéressant de comparer. L’accès à ces sources favorise la multidisciplinarité et les approches croisées (historiques, juridiques, politiques, socio-économiques ou socio-culturelles, techniques), la constitution d’équipes de recherche internationales (Cf. archives d’ex-URSS), tout en posant un certain nombre de défis aux professionnels de la gestion de l’information. Comment concilier le devoir de transparence vis-à-vis des contribuables qui financent ces projets spatiaux très ambitieux, et la nécessité de protéger la propriété intellectuelle ou les technologies à caractère dual développées par les industriels du secteur ? Comment définir des critères permettant de réutiliser les technologies d’un programme spatial à l’autre (knowledge management) ? Comment rendre accessibles et intelligibles aux historiens et aux citoyens des données et des documents d’une grande complexité?
Nathalie TINJOD, Piero MESSINA
Nathalie TINJOD, Agence spatiale européenne/European Space Agency, France
Head of ESA Records Management Office, Cabinet du Directeur général depuis 1999.Historienne.Ancienne élève de l'Institut Universitaire européen (Florence, Italie)
Piero MESSINA, Ecole Hautes Etudes en Sciences Sociales (EHESS) / Centre Alexandre Koyre, France
Piero Messina holds an advanced degree in History and Sociology of Science from Ecole Hautes Etudes en Sciences Sociales (EHESS) / Centre Alexandre Koyre à Paris and degree in Political Science / International Economic Relations from the University of Florence. He has been studying international space cooperation for over 20 years from an historic, diplomatic and sociological perspective. He has been involved in the definition, establishment and management of international space cooperation activities (from UNISPACE III to the International Space Exploration Coordinatio Group - ISECG) and programmes (the European contribution to the International Space Station - ISS - and the European Space Exploraiton porgramme Aurora).
After having studied - with the support of the Historical archives of the European University Institute in Florence - the inception of ESA's convention he went on to examine the French-Russian cooperation in Human spaceflight and the decision of building a permanent space station in the USA.
He is currently pursuing a PhD in History and Sociology of Science with the EHESS / Centre Alexandre Koyre, under the supervision of Isabelle Sourbes-Verger, focussing onspace activities as diplomatic tool among the Nations.
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SESSION 7.10 ARCHIVES, LIBRARIES AND MUSEUMS PART 1
Date : Thursday 8 September 2016 15:05-16:35
Room : 318
Presentations : P142 / P143 / P144
Available in languages ENG
Despite advances for public archives in Japan, private archives remain under-developed and few in number. Thus many historical records are found in mixed collections held by museums, libraries, and private individuals meaning that successful management will require more than either museology or library science alone can offer. Collaboration between departments within organizations that hold historical materials is thus vital for the management of these types of mixed collections.
The Shibusawa Eiichi Memorial Foundation holds rich collections of a wide range of historical materials related to the modernization of Japan including books, documents, audiovisual materials, artifacts, and even two buildings. Given this variety, the successful management of historical assets is a major issue. In this presentation, I will outline the initiatives for cooperation between different departments within the Foundation as visualized in a figure that incorporates concepts of archival science and record management and demonstrates the flow and boundaries of collections. The figure represents a reorganization of the Foundation’s concept of its collections insomuch as items had previously been thought of as either museum or library materials, but are now seen in a more comprehensive light.
In addition, the figure has also encouraged an improved understanding of the relationships between the variety of materials that are handled by each department within the Foundation. As a result, staff have begun to demonstrate an understanding of work that they had previously believed to be unrelated to them. Moreover, a shared recognition of the importance of cooperation in the preservation and provision of access to collections has developed and is a positive first step towards increased cooperation between departments. Hopefully this example can provide insight for other institutions in how to create successful partnerships between museum, library, and archival branches within an organization.
Boyoung KIM
Boyoung KIM, Shibusawa Eiichi Memorial Foundation, Japan
Boyoung Kim has a BSc in computer science from Chonbuk National University in Korea. She moved to Japan in 2006 and began working as an archivist at the Toshiba Science Museum in 2008. Over the next seven years her main responsibilities were the management of museum collections and the digital archives system. Also interested in business archives, Ms. Kim decided to pursue an MA in Archival Science from the Graduate School of Humanities of Gakushuin University. She graduated in 2015 with a dissertation titled "A Study of Strategies for Business Archives and the Register as a Platform in the UK and Japan.” In March 2015, Ms. Kim joined the Shibusawa Eiichi Memorial Foundation, where she works as a digital curator.
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Available in languages ENG
This paper considers a practical example of the benefits of close cooperation between the different professional disciplines of archives, librarianship and museum curation. In 2008 the University of Edinburgh opened a new Centre for Research Collections in the Main Library, to bring together for the first time all the main heritage collections and make them available to users in the same space. This means that a student or public visitor can look at a document, a rare book, a sculpture and a historic musical instrument all in the same reading room. The benefits of co-location were much greater than anticipated both from a user's perspective and from a staff development perspective. User demand has increased from around 8,000 consultations per annum to over 25,000 and there is strong support for being able to access different collection formats through the same onsite or online journey. Staff from different professional backgrounds work together every day on project development, service improvements and the integrated digital collections. Specific benefits to the archives have included a strong presence in the CRC exhibition programme, working with the museum professionals to achieve joint archives and museums accreditation status, a new shared Collections Management Policy and support from a new User Services team which works across the collections. The converged model has also revealed interesting issues about the different positions adopted by the professions with regard to metadata, collection development and public engagement. It has helped us develop projects on collections containing multiple format types and on collections with hybrid characteristics, particularly manuscript collections. This creates opportunities for archivists to reflect and take stock of their profession and its outlook in 2016.
Joseph MARSHALL
Joseph MARSHALL, University of Edinburgh, United Kingdom
After completing a doctoral thesis on the writings of the works of King James VI of Scotland, I trained as a rare books cataloguer at the National Library of Scotland. In 2008 I joined the University of Edinburgh as their first Rare Books Librarian. In 2014 I was appointed Head of Special Collections and the Centre for Research Collections with a responsibility for all the archives, manuscripts and early printed books at the University. I applied to join ICA in 2015 after attending the Reykjavik conference. The archives include the corporate archives of the University of Edinburgh, the collections of personal and business papers and the Lothian Health Services Archive.
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P144 Many collections, many disciplines, many institutes: no boundaries, one story
Available in languages ENG
Heritage Leiden is an institute that encompasses a unique combination of experts: archivists, archaeologists, architectural historians, specialistst on listed buildings, educationalists and millers. To bring all these fields of knowledge together to tell one story: the story of Leiden and its environs, requires a whole new way of thinking and working. Heritage Leiden has been experimenting with giving access to collections and our experts' knowledge in an integral way, without changing collection systems. Access can be provided with a disregard for institutional boundaries or disciplinary boundaries. We will explore several projects where we work together with other (international) institutes, with universities and with private persons to come to the best result: an answer to a historical question.These projects have in common that they give digital access to our collections, but not necessarily via our website and usually through work done by others. All our projects have as a starting point: open source, open data (where possible) and cooperation with others. The first results are very encouraging and are a vindication of our motto: if you want to go fast, go alone. If you want to go far, go together.
Ariela NETIV, Cor DE GRAAF
Ariela NETIV, Erfgoed Leiden en Omstreken (Heritage Leiden), Netherlands
Ariela Netiv and Cor de Graaf both have an MA in mediaeval history from the University of Leiden and in archival science from the National Archive School in The Netherlands.Ariela Netiv has worked for the Rotterdam City Archives, the National Archives and the Leiden Archives. Cor de Graaf has worked at the Royal Coin Collection, Cambridge University and the Leiden Archives. They were both instrumental in changing the Leiden archive from a small regional archive into a much larger interdisciplanary organization with a wider field of expertise. The organization hasn't stopped growing, it still attracts new regional partners. Ariela Netiv was on the Dutch Arts Council from 2001-2005. Cor de Graaf was on the Dutch local archives committee from 2001-2010.
Cor de Graaf, Erfgoed Leiden en Omstreken (Heritage Leiden), Netherlands
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SESSION 8.3 BI-LATERAL COOPERATION PART 2
Date : Thursday 8 September 2016 17:00-18:30
Room : HALL E3+4
Available in languages ENG
This presentation discusses how archivists with limited resources have processed a grand total 140,000 digitized objects by means of international and interdisciplinary cooperation. In recent years, archivists, historians and scientists in Houston and Tokyo have been engaged in a cooperative project for creating online archives that is aimed at providing access to finding aids and digitized materials related to nuclear issues. As the first step, this project decided to put online the Atomic Bomb Casualty Commission (ABCC) collection in National Academy of Science and several private papers of scientists who had participated in ABCC held in McGovern Historical Center. A team responsible for putting online the finding aids and digitized objects was divided into two sections: Houston and Tokyo. Because of limited resources, they agreed on using open source applications; the Houston side pursued the functions of Omeka as web publishing platform while the Tokyo side examined the ones of AtoM as archival management application in the hope of the realization of combination of the two different devices. This presentation focuses on the progress made on the Tokyo side by showing solutions for two problems it faced. Firstly, the Tokyo side composes archivists without adequate digital knowledge and skills, and a professor of physics who is also an Internet Technology expert without knowledge on archival science. This situation necessitated collaboration and sharing of mutual understanding. Secondly, the Tokyo section was required to make searchable all the 140,000 digitized objects of the ABCC collection at item level in spite of limited time and resources. This challenge was overcome by performing OCR on all digitized items after converting them, folder by folder, to PDF by simultaneously running 60 workstations controlled by 4-5 persons. This presentation concludes by presenting the other challenges such as privacy necessary to tackle for the project success.
Yo HASHIMOTO, Nami WON
Yo Hashimoto, Gakushuin University, Japan
Yo Hashimoto is a doctoral student in the graduate course of archival science at Gakushuin University. He also works as an archivist in the Research Center for Cooperative Civil Societies at Rikkyo University. His research interest lies in archival arrangement and description and history of the principle of respect of fonds and the acceptance and interpretation of the principle in Japan. He belongs to a team that is responsible for creating a digital archive of Atomic-Bomb related documents in a Japan Society for the Promotion of Science (JSPS) Grant-in-Aid research project titled "The Study on Developing Of A Digital Archive Relating To Atomic-Bomb Radiation Effect On The Human Body," leaded by Professor Masahito Ando at Gakushuin University.
Nami Won, Kyoto University Archives, Japan
Nami Won works at Kyoto University Archives from April 2016 to present, serving as an assistant professor as well as an archivist. Her research interest lies in establishment and management of local archives. Her methodology is based on the international comparison of local archives in English-speaking countries, Korea and Japan. She earned a BA degree from the University of Seoul in South Korea and M.Ed. from Tokyo Gakugei University. From April 2012 to March 2016, she was a doctoral student of archival science at Gakushuin University. She belongs to a team from 2014, that is responsible for creating a digital archive of Atomic-Bomb related documents in a Japan Society for the Promotion of Science (JSPS) Grant-in-Aid research project titled "The Study on Developing Of A Digital Archive Relating To Atomic-Bomb Radiation Effect On The Human Body (No. 25244028)," leaded by Professor Masahito Ando at Gakushuin University.
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Available in languages ENG
The Pacific Islands consist of numerous countries that have their own distinctive cultures, including indigenous thoughts, processes and practices. Many cultural heritage organizations such as archives, libraries, and museums throughout the region have made great strides over the past decade to capture, preserve and make accessible records that tell their documentary heritage. Indeed, the region has a young archival traditional, and is still experiencing growing pains. Fortunately, they have been able to persevere despite enduring a lack of resources, limited funding, government indifference, and harsh environmental conditions. In addition to these travails, the Pacific Islands were one of the last regions on earth to become integrated into the global world system of trade and communication. Cultural globalism is taking cultural heritage organizations throughout the world to new heights, as many of them are digitizing collections and creating a borderless society of records via the Internet. Although this idea remains mostly a dream in the Pacific Islands, there is a genuine desire to digitize and share collections among cultural heritage caretakers and stakeholders. In spite of the difficulties faced, the future of archives in the region remains strong and exciting. Proponents of the cause embrace a mission to preserve, make accessible and fortify relations in a cultural global world. The impetus behind this optimism may be found in the attitude of Pacific Islanders and their eagerness to collaborate with relevant partners. The intent of this paper is to examine this optimism more closely through the eyes of the non-profit organization, Island Culture Archival Support (ICAS). A direct example of an organization born from the synergy between the islanders’ wish to preserve their records and a global interest in helping to preserve them, ICAS has been aiding cultural heritage organizations in the Pacific Islands since the early 2000’s.
Brandon OSWALD
Brandon OSWALD, Island Culture Archival Support, USA
Brandon Oswald is currently the Founder, Executive Director, Archivist, and Volunteer of the nonprofit organization, Island Culture Archival Support (ICAS) that is dedicated to providing voluntary archival assistance to cultural heritage organizations in the Pacific Islands. He has worked extensively in matters involving records preservation throughout the Pacific Islands. Brandon began his archival career in the Digital Library Unit at the Scripps Institution of Oceanography Library before turning to freelance work. He earned his BA in Communications from California State University-Fullerton, and a Masters in Archives and Records Management from the University of Dundee. He is an active member of the Pacific Regional Branch International Council on Archives (PARBICA), and serves on the ICA Expert Group Emergency Management and Disaster Preparedness.
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SESSION 8.6 CASE STUDIES PART 2
Date : Thursday 8 September 2016 17:00-18:30
Room : 307
Presentations : P152 / P153 / P154
Available in languages ENG FRA KOR
Le public des archives en France a considérablement évolué depuis 25 ans : le fort développement des activités culturelles dans les années 1990 a attiré un public différent du traditionnel public des lecteurs en salle. Puis la montée en charge des sites internet à partir des années 2000 a vu apparaître un troisième type de public, celui des internautes, dont le nombre dépasse de loin aujourd'hui celui des lecteurs. Le Service interministériel des Archives de France a mené en 2013-2014 une série d'enquêtes auprès de ces trois publics - pour connaître leur profil sociologique, leurs pratiques et leurs attentes - dans une centaine de services d'archives (nationaux, départementaux, communaux). Les 25.000 réponses obtenues permettent de dégager le portrait de lecteurs fidèles, d'un public des activités culturelles très satisfait de l'offre et d'internautes hyper connectés qui consultent essentiellement des documents numérisés pour faire leur généalogie. Les internautes sont issus d'un milieu populaire, ce qui tranche avec le public français de la culture ; de même que les lecteurs, il s'agit majoritairement d'hommes, plutôt âgés, tournés vers la recherche mais peu vers les activités culturelles des archives. Leur pratique des médias sociaux est modeste, bien que 1/4 possèdent un compte Facebook. Désormais la majeure partie de la recherche s'effectue en salle de lecture virtuelle : les internautes demandent davantage de documents numérisés, le développement de l'offre collaborative, la création d'espace personnel de travail et la géolocalisation des données. Un des principaux défis de l'archiviste réside dans un meilleur accès aux données, aussi bien à l'intérieur du site internet qu'à l'extérieur. Sera rendu ainsi possible l'élargissement vers un public autre que celui des généalogistes. Les pratiques virtuelles engagent aussi l'archiviste à repenser le fonctionnement de sa salle de lecture.
Bruno RICARD (PRÉSENTATEUR), Brigitte GUIGUENO (AUTEUR)
Bruno Ricard, Service interministériel des archives de France, France
Diplômé de l’École nationale des chartes et de l’Institut national du Patrimoine, conservateur du Centre des archives diplomatiques de Nantes (ministère des affaires étrangères, 1993-2000), directeur des archives départementales de l’Oise (2000-2013), chargé de mission pour les affaires juridiques auprès du directeur des archives de France (2013-2015), sous-directeur de la communication et de la valorisation des archives au service interministériel des archives de France (depuis 2015). Conservateur général du patrimoine. Membre de la commission d’accès aux documents administratifs (depuis 2012).
Brigitte GUIGUENO, Service interministériel des archives de France, France
Brigitte Guigueno a exercé de nombreuses années en Archives départementales. Depuis 2012, elle est chargée de la politique des publics au Service interministériel des archives de France où elle a conduit plusieurs enquêtes sur les publics des archives et l'action éducative. Elle est impliquée dans l'enseignement (elle collabore notamment au Portail international archivistique francophone) et fait partie du comité de rédaction de La Gazette des archives.
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Available in languages ENG FRA KOR
Les Archives nationales ont pour mission réglementaire de favoriser la recherche. Mais comment, dans un environnement où les moyens sont de plus en plus contraints, maintenir ou développer la qualité de l'offre en direction des organismes de recherche qui subissent aussi de grandes transformations -restructurations, projets à vaste échelle, tendance à l'interdisciplinarité? Comment orienter le travail interne avec pertinence face à la complexité du domaine des humanités numériques ? Comment rester en phase avec la demande académique et sociétale en matière d'accès aux matériaux archivistiques? Face à ce défi, les Archives nationales ont démarré en 2013 une démarche globale par l'élaboration d'un modèle de coopération avec les organismes de recherche fondé sur une nouvelle organisation du travail en interne et sur des partenariats diversifiés et coordonnés. Cette démarche novatrice a pris la forme d'un projet quadriennal, le "projet scientifique culturel et éducatif (PSCE)". Il intègre toutes les départements des Archives autour d'une série d'actions structurées gérées en mode projet, avec des axes thématiques qui orientent les opérations sur les fonds documentaires, de la collecte à la valorisation, et des axes transversaux qui articulent les grands chantiers de la transition numérique et du développement des publics. Ce programme est également formalisé dans un document de présentation qui constitue un outil de communication et d'échange avec les chercheurs : en effet énoncer nos missions réglementaires ne suffit pas à créer les conditions d'un dialogue fructueux avec des partenaires éloignés de notre univers administratif. Cette démarche, volontaire en ce qui nous concerne, parce qu'elle s'inspire de la méthodologie propre aux grands établissements de recherche amenés à contractualiser avec leurs tutelles (diagnostic préalable, formulation d'axes stratégiques, partenariats, pilotage...) rend lisible notre activité et crédibilise notre capacité à nous engager dans des projets communs.
Françoise LEMAIRE
Françoise LEMAIRE, Archives nationales, France
Diplômée de l'école nationales des Chartes (1985), conservateur en chef du patrimoine (archives).Principales fonctions : responsable des archives audiovisuelles des Armées, directrice des archives départementales de la Guyane, responsable de la mission Archives au ministère de l'Ecologie, développement durable, énergie, chargée de mission partenariats scientifiques et relations internationales à la direction des Archives nationales depuis 2013. Membre du comité de pilotage du Portail international des archives francophones (PIAF).
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P154 French archives and international archival cooperation: a variety of approaches
Available in languages ENG FRA KOR
Les archives de France soutiennent, encouragent et développent depuis des années les rencontres et les échanges avec les autres pays dans le domaine des archives.
Toujours au service de la promotion de la profession, de la sauvegarde et de la valorisation du patrimoine et de la bonne information du public, la coopération archivistique menée par la France peut prendre de nombreuses formes. Elle a à coeur de relayer les actions du réseau archivistique francophone comme de s’ouvrir aux problématiques nationales.
La généralisation de l’usage d’Internet et le développement des réseaux en ligne ont permis la création de nouveaux outils d’échange d’information. Toutefois ces derniers ne se substituent pas aux rencontres d’experts et de professionnels, ni aux actions de formation organisées en France ou à l’étranger.
En réalité, au fil des années, les approches se sont multipliées et s’enrichissent mutuellement : séminaires, portails, formation en ligne, visites, conférences permettent de resserrer les liens tissés au fil du temps et de créer de nouveaux maillons dans la chaîne archivistique.
Odile Welfelé
Odile Welfelé, Service interministériel des Archives de France, France
Odile Welfelé, conservatrice générale du patrimoine, archiviste-paléographe (Ecole nationale des chartes 1982), a été en charge pendant 20 ans de la collecte, du traitement, de la conservation et de la valorisation d’archives contemporaines. Spécialiste des archives scientifiques contemporaines, elle a animé des séminaires, un site internet et écrit plusieurs articles fondateurs.
En 2001, à la direction de l’architecture et du patrimoine, elle a dirigé la mission du patrimoine ethnologique. De 2005 à 2010, elle a pris la direction du département des moulages au musée des monuments français qui préparait sa réouverture au sein de la Cité de l’architecture et du patrimoine. Depuis 2010, elle occupe aux archives de France le poste de chargée de mission pour la coopération internationale.
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SESSION 8.7 ARCHIVES, LIBRARIES AND MUSEUMS PART 2
Date : Thursday 8 September 2016 17:00-18:30
Room : 308
Presentations : P155 / P156 / P157
P155 Trends in collaboration between the public archives and museums in Zimbabwe
Available in languages ENG
National museums and archives share a common ground in that they are both Repositories of Public Knowledge (RPK). The museums and archives shared obligation of caring for the countries cultural heritage make them ideal partners for collaborative projects. As such, this paper examines the trends in collaboration and cooperation between public archives and museums in Zimbabwe. The goal for this examination is to foster an understanding on the influence of collaborative efforts in improving the access to public information, the public image of museums and archives as well as the opportunities that are created to better meet the needs of the community for which museums and archives exist to serve. Data gathered from the National Museums and Monuments of Zimbabwe and the National Archives of Zimbabwe through a qualitative approach that mainly used historical research, experiential techniques and interviews indicate that the populace derives cultural, social, political, educational and economic benefits from these RPKs. However, the level of partnership and collaboration between the state museums and archives in Zimbabwe is relatively low. To this effect, this study provides a guide to collaborative work and encourages regular as well as continued partnership as it supports the institutions efforts to reach new patrons while enabling an integrated approach to preserving and accessing cultural heritage materials.
Forget CHATERERA
Forget CHATERERA, National University of Science and Technology, Zimbabwe
I have six years of teaching and research experience in documentation of cultural heritage, museum management and archival science. A holder of a Bachelor of Arts Honors Degree in Archaeology, Master of Arts in Museum Studies, Master of Information Science (Archival Science) and Postgraduate Diploma in Tertiary Education. Currently a PhD candidate in Information Science (Archival Science) at the University of South Africa. I have presented a number of research papers at local, regional and international conferences.
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P156 Historical Archive of the National Anthropological Museum in Mexico
Available in languages SPA
Alike other institutions museums have kept records about their several activities, by producing administrative papers through time, those papers have become historical testimony that reveal the historical beginning, planning and development of the museums; National Museum of Anthropology in Mexico City is not an exception. In 1984 museum's director had the initiative to recover old documents deposited in the museum's warehouses, then he gave the papers to a person who would order and would organize the documents and who would let the people to consulted them. Seven years later, on 15th January of 1991, the Historical Archive of the National Museum of Anthropology opened its doors, and it presented documents well filed and two catalogues; people interested on making investigations about Mexico first museum had a new archive to visit. The development of the Historical Archive of the National Museum of Anthropology has been possible due to the several persons who had been interested in it, they have recognized the worth of the documents when those have acquired historical importance; however the main factor that made the historical archive to work was the love, perseverance and patient of the first woman in charge of the place through 25 years of service. She was supported by several museum's directors, who began to promote the archive growth by making several documents to be rescued. That was how inside the museum they started to work on keeping the documents life cycle.
The Historical Archive began to grow in 2009, it gained space for the document and photographs collections, and for the working and consultation areas; also it had for the first time, digitization technology for the documents and photographs it keeps and they were interested to invest in human resources, furniture and conservative techniques.
Ana Luisa MADRIGAL LIMÓN, Mónika PÉREZ FLORES, Vanessa FONSECA RODRÍGUEZ, Miguel Ángel SABIDO FRÍAS, Alberto SOTO VILLALPANDO, Daimy MEDINA MAYO
Ana Luisa Madrigal Limón, Museo Nacional de Antropología, Mexico
I studied a History Degree at Facultad de Filosofía y Letras de la Universidad Nacional Autónoma de México and Engineering Cybernetics and Computer Systems at Universidad La Salle, in Mexico City. I have worked at National Museum of Anthropology since 2000 in different areas. During 3 years I collaborated with the Museography Department for the Project "Restructuring the National Museum of Anthropology", doing the reproduction of two prehispanic mural paintings. For 6 years I worked at the Sub-Direction of Archeology, helping in the photograph library. For 5 years I was assistant of the Sub-Director of Archaeology; there I began to put in order the administrative papers of the department.
Since 2009 I am in charge of the Historical Archive of the National Museum of Anthropology, where I coordinate the activities related whit the collections of documents and photo. I also supervise the user support and do all the administrative work inside the archive. In late 2009 I began to collaborate with the Project «Digitization the collections of the National Museo of Anthropology» and in 2015 I was invited to participate in the Project «Scientific Investigation for the Cultural Heritage Conservation», where we are developing a consulting system for the photo collection.
Mónika Pérez Flores, Museo Nacional de Antropología, Mexico
Nowadays I am the conservative-restorer in charge of the Historical Archive of the National Museum of Anthropology (2009 to date) and I am part of the Restorers Team of the Conservative Laboratory of the museum since 2004. In the historical archive I coordinate all the activities related to the preservation and restoration of the documents. I have a Conservation Degree by the Escuela Nacional de Conservación y Museografía, Manuel Castillo Negrete, where I graduated with the thesis «Choirbooks of plainchant manuscripts from the Cathedral of Mexico. Analysis and methodology proposal for its dictamination». Also, I am candidate at the same school for the Master Degree on Documentary Conservation. In the museum I coordinate the Paper Project that is part of the NanoforArt Mexico Project, where our objective is to stabilize the documents' ph, and cleaning the adhesives with nanotechnology, which we apply to the Historical Archive's documents. I am member of the Seminar «Cataloging the Choir Books of the Metropolitan Mexico Cathedral», organized by the Institito de Investigaciones Estéticas de la Universidad Nacional Autónoma de México, where I worked identifying the wood on the covers of the choir books, re binding the musical manuscripts of plainchant and cataloging a collection of digital books, contained in 122 catalographic records.
Vanessa Fonseca Rodríguez, Museo Nacional de Antropología, Mexico
I have a Degree in Graphic Design by the Escuela Nacional de Artes Plásticas de la Universidad Nacional Autónoma de México. I started to work at the National Museum of Anthropology in Mexico City in 2000 during the Project "Restructuring the National Museum of Anthropology"; I was part of the museographic team who developed a proposal for the reproduction of a prehispanic mural painting. Then in 2001 I worked at the photo library of the museum's Archaeology Sub- Direction, helping with the photo cataloging and organizing the travel catalogs for the exhibitions. By 2002 I was promoted to be the second assistant of the museum`s Director, helping with the director's photo collection, cataloging and digitizing it. In 2009 I was appointed as the Coordinator for the Project «Digitization the collections of the National Museo of Anthropology», which involve the collections from different museum's areas: Archaeology, Ethnography, Historical Archive and Contemporary Art. As the coordinator of this project, I am in charge of a group of several photographers, graphic designers, image editors and catalogers. This project is part of an agreement with the Company "Canon Mexico", which it's helping the museum with photographic equipment for the digital preservation of their invaluable collections.
Miguel Ángel Sabido Frías, Museo Nacional de Antropología, Mexico
not provided
Alberto Soto Villalpando, Museo Nacional de Antropología, Mexico
not provided
Daimy Medina Mayo, Museo Nacional de Antropología, Mexico
not provided
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P157 Archives and Cultural Diplomacy: International Archival-Museum Design
Available in languages ENG
The subject is considered to be topical under world crises, political conflicts and disagreements. Cultural diplomacy and its methods had already been used in Europe and America in the 19th century. The elements of cultural diplomacy were also evident in the policy of the Russian government at the very end of the 19th century and the turn of the century, which suggests a certain succession in aims, methods, structure that were used for the implementation of cultural diplomacy. During the whole 20th century, international partnerships involving the exchange of archival information had an ideological trend. The last decades have introduced into this field new forms of partnership, such as festivals, biennial and many other cultural events, which take place all over the world, as well as innovative information technologies, such as multimedia, projection mapping and video-installations that involve wide and powerful educational programs. More dialogues are taking place and more efficient cultural bridges are being built between intellectual communities, based on archival/museum/librarian conglomerates. New models and forms of collaboration attract the newest types of audience. International exhibit projects, co-publications (printed and digital), united databases and virtual archives are the most popular and relevant forms of partnership. The greatest public interest is devoted to so-called archival premiers, when archival scholars with help of archival manuscripts restore theatre performances, ballets, films that have major world significance. These key cultural events demand considerable effort and financial support from all participants, but the results are enormously effective, because the restoration of historical memory is urgently important for international and intergovernmental connections, and this is the key point that allows us to resolve hard issues of the modern world at the intellectual level. The greatest results could be achieved in cross-cultural years between two or more countries, when the program has been formed earlier and gets state support. The presentation will include the demonstration the most significant archival projects.
Tatiana GORYAEVA
Tatiana GORYAEVA, Russian State Archive of Literature and Art, Russia
Historian, archivist, Doctor of Historical Sciences. Director of the Russian State Archive of Literature and Art. Engaged in research in the All-Russian Archival Science And Records Management Research Institute (VNIIDAD), for many years lecturer at the Russian State University for the Humanities in the Department of History and Archives of the Archival Institute. Author of more than two hundred scientific papers and publications in the field of Archival science, Source studies, Archaeography and History of Russian Culture. Has extensive experience in the publication of historical sources. Honored Worker of Culture of Russia. A member of the Presidential Council of the Russian language. Member of the Organizing Committee for the support of literature, publishing and reading in the Russian Federation.
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Friday 9 September - Previous Day
SESSION 9.6 PARTNERSHIPS PART 2
Date : Friday 9 September 2016 09:50-11:20
Room : 307
Available in languages ENG FRA KOR JPN
Japan is constantly threatened by earthquakes, tsunami, typhoons, torrential rains, and other natural disasters. Despite Japanese archival community’s efforts so far, it remains a pressing challenge, which must be continuously addressed, to protect records and archives from disasters in order to minimize damage and support subsequent restoration. The Great Hanshin-Awaji Earthquake of 1995 and the Great East Japan Earthquake of 2011 in particular dealt staggering blows to our archived documents, greatly impacting the country’s later strategies for natural disasters. Moreover, recent years have witnessed a new kind of threat increasingly resulting in water damage to records and archives: localized torrential downpours. In response, new efforts are being made to forge cross-cutting cooperative frameworks covering restoration technology, records management, information and communications strategies, and cultural preservation among various stakeholders. Their shared goal is to overcome this crisis of losing pieces of community memory related to unprecedented disasters while at the same time preparing for possible future events. The panel, representing the national government, a local public body, and a research institution, will theoretically and practically share with archivists and other Congress participants the post-quake disaster management in Japan as well as our coping strategies with the aim of developing the potential of international cooperation. Topics raised during their presentations will include: (1) joint initiatives between the National Archives of Japan and local governments to assist with the restoration of public records affected by disaster, (2) Japan’s nationwide volunteer-driven network of rescue activities for records and archives, (3) developments made in these five years since the massive tsunami disaster in the Sanriku region, (4) research on keeping memories of the earthquake disaster alive, and (5) collaborative projects in Fukushima between universities and towns struck by the 2011 Earthquake for the purpose of preserving community documents and materials for future generations.
Maki TAKASHINA (presenter), Hidefumi SAMPEI, Masaki KAKEHI
Maki TAKASHINA (presenter), National Institute of Japanese Literature, Japan
Mutsumi AOKI (author) is Associate Professor at the National Institute of Japanese Literature (NIJL) and has been playing a leading role in projects to rescue records damaged by the Great East Japan Earthquake of 2011. Her major focus of research has been archival preservation since she first joined NIJL in 1981. Her long-time contribution to enhance a better understanding on the importance of archival preservation brought her an achievement award from the Japan Society for the Conservation of Cultural Property in 2012. She also has rich teaching and training experience at various institutions including the Graduate School of Fine Arts at the Tokyo University of the Arts. She holds a bachelor's degree in history from the Rissho University.
Hidefumi SAMPEI, Tomioka Board of Education, Japan
Hidefumi SAMPEI is Chief Curator for the Tomioka Board of Education, and currently serves as a key figure in a local project team established for the preservation of the history and culture of Tomioka, Fukushima, which is still subject to mandatory evacuation owing to the 2011 Great East Japan Earthquake and the nuclear disaster in the region. He also assumed responsibility as chief of residential service section in the town office to arrange housing for evacuees. He holds a bachelor's degree in history from the Tohoku Gakuin University.
Masaki KAKEHINational Archives of Japan, Japan
Masaki KAKEHI is Chief of the Planning and Legal Affairs Section at the General Affairs Division, National Archives of Japan (NAJ). As Chief of the Accession Management Section, he formerly managed administrative affairs of NAJ’s then newly established cross-sectional team designed to provide swift rescue to public records damaged by natural disasters. Prior to assuming current position, he was engaged in archival appraisal of administrative records for two years. He finished a doctoral program in international relations without dissertation at the Kyushu University in 2010.
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SESSION 10.5 PARTNERSHIPS PART 3
Date : Friday 9 September 2016 11:45-13:15
Room : 308
Presentations : P202 / P203 / P204
Available in languages ENG
This paper seeks to illustrate the importance of partnership in order to achieve much more than working alone. As archive institutions we face many obstacles to access and some seemingly intractable problems with documents that have suffered damage through the ages. Some of our collections are inaccessible because the contents are illegible or hidden within burnt books or fragmented pages. Sometimes innovative solutions may be available but the archive institutions themselves do not have that expertise or technical ability within their own resources. Working with other organisations, from different parts of the professional or educational spectrum, can enhance the possibilities of solving age old problems - with foundations for continued cooperation and sharing of skills and knowledge.Partnership has proved invaluable in the Great Parchment Book project based at London Metropolitan Archives. Professional experts from the fields of archives, conservation, computer science and digital humanities were brought together with museum curators, academics and two City Councils to bring back to life the contents of a unique Seventeenth Century survey of Ulster.This paper demonstrates how a project which could, at one level be seen to be highly technical and only valuable to academic historians, brought forward new information for local communities in the North of Ireland who wanted to find out more about their family history and how their lives were affected by land ownership and business relationships with the City of London livery companies through the Irish Society. Apart from providing a valuable new research resource, the project demonstrates what can be achieved by a partnership between small and large organisations, between university scientists and city archives, and across political and community borders.Further cooperation has seen the newly restored Great Parchment Book feature in outreach activities as the centre-piece of exhibitions, a blog, lectures and conferences in the UK, Ireland and the USA. Now available as a website www.greatparchmentbook.org
Tim HARRIS
Tim HARRIS, London Metropolitan Archives, United Kingdom
Tim Harris is Head of Access and Buildings at London Metropolitan Archives (LMA). A graduate of Oxford University he undertook an M.A. in Archive Studies at University College London. He has worked in City archives for over 30 years with a specialism in buildings and security. He has been Secretary of ICA/SLMT from 2012-2016 and is a founder member of the ICA Expert Group on Archive Buildings and Environments. For the Archives and Records Association UK and Ireland he has been Chair of the Security and Access Group which runs security roadshows to raise awareness of security issues in archives. Other interests include emergency planning and business continuity. Currently working on long-term accommodation planning for LMA.
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Available in languages ENG
The Swiss Federal Archives are committed to free access to knowledge – a common goal shared with Wikipedia, the most popular reference work on the internet. We have teamed up with Wikimedia CH, engaged Switzerland’s first Wikipedian in Residence, hosted backstage-tours and editathons for Wikipedians, learnt how to edit articles ourselves and uploaded some of our collections onto Wiki-media Commons. This platform acts as the common file repository behind the various projects of the Wikimedia Foundation, thus making public domain media content available to a broader audience. The publication of photographic collections has triggered various activities, such as Wikipedians improving metadata, embedding photographs into Wikipedia articles, and editing articles.We would like to share our experience liaising and working together with one of the biggest virtual communities of volunteers and our talk might inspire other members of the ICA network to instigate re-use of their digital objects through a portal which is not restricted to cultural heritage alone. This use case shows the benefits but also the challenges of a collaboration with a crowd/community-sourcing project such as Wikipedia.
Stefan KWASNITZA, Andrea Wild
Stefan KWASNITZA, Swiss Federal Archives, Switzerland
Stefan Kwasnitza works as head of the Information Access Division and member of the executive board at the Swiss Federal Archives. Previously, he was engaged as head of the Library- and Archives-Systems Department at the Swiss National Library. He graduated from the universities of Zurich and St. Gall, holds a diploma in webprogramming and is the head of “Access and Outreach Working Group” of the Association of Swiss Archivists. In 2015 he was elected to the Governing Board of the Archives Portal Europe Foundation.
Andrea Wild, Swiss Federal Archives, Switzerland
not provided
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Available in languages ENG
Yogyakarta is one of the administrative regions in Indonesia. As a region, Yogyakarta has a special administrative status. This granting can not be separated from the Ngayogyakarta Hadiningrat Palace and its participation in establishing the Independence of Indonesia. This palace is not acted as cultural institutions, but also has a significant affect in stability of local government in Yogyakarta until now. Based on this fact, archives of the Ngayogyakarta Hadiningrat Palace has many vital roles, especially in establishing Yogyakarta as a special administrative region. Partnership in archives’ management of the Ngayogyakarta Hadiningrat Palace is the main focus of the discussion. It is because this partnership has some important roles in strengthening the privileges status of Yogyakarta. First, archives of the palace are not only recorded historical events, but also the cultural tradition that preserved by the palace of Ngayogyakarta Hadiningrat. It is as special character on the privilege of Yogyakarta. Therefore, it requires a capable management system that maintaining the security of its archives, both physically and content. Management of archives was more intensive by local partnership between the National Library and Regional Archives (BPAD) of Special Region of Yogyakarta (DIY), for example by digitizing the archives of the palace. Second, status of Yogyakarta as a special region that was disputed by the central government. In the reign of Susilo Bambang Yudhoyono, the privilege of Yogyakarta was judged to be no longer relevant. It would be hurt the democratic system in Indonesia. This opinion was against the public voice of Yogyakarta, the central government even considered to have forgotten the roots of the history of Yogyakarta. In this case, archives’ palace have a vital role.
Rina Rakhmawati SUSTORO
Rina Rakhmawati SUSTORO, Archival Diploma of Vocational School of Gadjah Mada University, Indonesia
Rina Rakhmawati, a junior lecturer in Vocational School of Gadjah Mada University, writes many archival articles through archival monthly bulletin and her blog: http://www.mozaikarsip.wordpress.com