Congress Workshops
Monday 5 September - Tuesday 6 September
WORKSHOP 1 : COOPERATION
W001 Archival Buildings: Standards and Developments (including afternoon site visit)
Jonathan RHYS-LEWIS, Saroja WETTASINGHE, Tim HARRIS
Available in languages ENG
Archival Buildings: Standards and Developments To extend the work of the Expert Group and provide direct benefit to members it is proposed to hold a workshop at the next ICA conference in Seoul. The workshop will focus on some of the key themes that were highlighted in the 2015 member survey on archival buildings. Members of the Expert Group present at Seoul (currently proposed to have x4 members) will present short papers on security, environmental monitoring and building design. Delegates attending will be given group work activities to guide discussion and learning and will also be able to discuss their own current building issues with experts. In addition to the chair the workshop will include 3 expert group members to assist with the planning, management and running of the event; it is anticipated that other members of the group will be encouraged to attend and to seek other funding. This proposal is to ensure that a working quorum is available to manage the workshop; some members have also submitted papers to the conference. Further to this initiative, the Expert Group chair will request a visit programme to Korean archive buildings as an additional option at the conference for interested specialists. This will be an opportunity to embed the issue of buildings and the management of the storage environment into the co-operation, collaboration and development of standards themes within the conference programme and so raise the profile of the Expert Group and provide a direct benefit to ICA members.
Biography
Jonathan RHYS-LEWIS, Self-employed, United Kingdom
Jonathan is a self-employed, preservation and collections management consultant with over 30 years experience. His work primarily focuses on the UK providing guidance to a range of organisations across the private, public and University sectors. Jonathan has recently joined the National Conservation Service (in the UK) as Lead Conservation Advisor (part-time). Jonathan has held office on a variety of professional committees, including executive and special interest positions, and is currently the chair of the International Council on Archives Expert Group - Archive Buildings & Environments. He is also co-author, with Dr. Helen Forde, of the second edition of the successful book, Preserving Archives, published by Facet in March 2013. Jonathan is Honorary Lecturer delivering the Curation & Stewardship and Advanced Preservation modules as part of the Diploma/MA in Archive Studies and Records Management at University College London, UK. Jonathan’s international work has included successful consultancy missions in France, the Netherlands, The Gambia, Uganda, Kenya, Sierra Leone, Macau and Vietnam.
Saroja WETTASINGHE, National Archive of Sri Lanka, Sri Lanka
Dr. Saroja Wettasinghe is basically a Chemist joined the Department of National Archives in Sri Lanka as the Assistant Archivist (Technical) in 1983. Obtained a Ph. D. in Archival Studies from the UCL, University of London in 1990 by submitting a Thesis on A Study of the Chemical Deterioration of Paper using Fourier Transform Infrared Spectroscopy and stabilizing and strengthening of Mechanical Wood Papers. She functions as the Director National Archives of Sri Lanka from 2004 94 up to date and coordinates and supervises professional and administrative activities of the National Archives of Sri Lanka, which included the construction of a new extension to the National Archives building. Dr. Wettasinghe was a member of the Sub Committee on Technology of the Memory of the World (MOW) Programme of UNESCO. She is a member of the National Committee of the MOW Programme and the National Committee on Preservation of Intangible Heritage, and Advisory Committees on Preservation and Conservation and Digitization of the National Library and Documentation Board. She is a visiting Lecturer of the Moratuwa University. She has some publications to her credit
Tim HARRIS, London Metropolitan Archives, United Kingdom
Tim Harris is responsible for the built environment and security at London Metropolitan Archives with over 100 km of archive shelving in 35 different strongrooms. He has been responsible for managing the reorientation of repository space, the redesign of the public search rooms and the redesign of Guildhall Library as well as being Project Manager for the restoration of the historically important London home of the poet John Keats. He was previously Secretary of the ICA/CBTE 2000-2008 and is currently Secretary of ICA/SLMT. An occasional lecturer on building environments and security for universities and national institutions and regular tour guide for international visitors to London Metropolitan Archives. He has been Chair of the Archives and Records Association of UK and Ireland Group on Security and Access for the last 8 years.
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WORKSHOP 2 : COOPERATION
W002 Strengthening ICA regional branch capability in regional advocacy and professional development
Fiona GUNN, Opeta ALEFAIO, Rita TJIEN FOOH, Ivan MURAMBIWA
Available in languages ENG
Regional Branches are an important element in enabling the ICA to deliver its mission but with increasing pressure on time and financial resources, how can the performance of Branches match the significance of this role? Branch Presidents are strengthening the network of regional branches through regular contact and joint initiatives. This contact is invaluable in identifying common areas of interest and concern and improves information sharing but can Branches work together to achieve more in the way of tangible outcomes? This workshop proposes to explore a few valuable areas of Branch activity and aims to identify tangible proposals for improving future performance that can be implemented at a single or multi-branch level. Workshop participants will hear from representatives of Branches that have recently achieved success in regional advocacy, professional development and collaboration within the ICA network. Participants will then identify and initiate action to improve Branch activity in one or more of these areas. Participants will be encouraged to continue planning and sharing ideas for improved performance in Branches beyond the workshop setting. This workshop is open to all members of ICA regional branches and is particularly aimed at members who are current or potential Branch office holders. Presenters: Chair – Fiona Gunn (Australia, PARBICA). Regional advocacy – Opeta Alefaio (Fiji, PARBICA President) will discuss recent engagement with Pacific regional bodies like the Pacific Islands Forum Secretariat. Professional development – Ivan Munhamo Murambiwa (Zimbabwe, ESARBICA president) will discuss ESARBICA’s immensely successful biennial conferences. Connecting with the ICA network – Rita Tjien Fooh (Suriname, CARBICA President) will discuss the collaboration between CARBICA and ICA expert groups on International Support in Emergencies and Archival Buildings and Environments.
Biography
Fiona GUNN, National Archives of Australia, Australia
Ms Fiona Gunn is the Manager of International Engagement at the National Archives of Australia. She has previously worked in a variety of roles in international development and archives through the Australian Department of Foreign Affairs and Trade and the National Film and Sound Archive. Ms Gunn has a Masters in International and Community Development from Deakin University, a Bachelor of Laws from Macquarie University and a Bachelor of Visual Arts from Queensland College of Art/ Griffith University. Ms Gunn supports PARBICA with financial management, strategic planning and communications.
Opeta ALEFAIO, National Archive of Fiji, Fiji
Mr Opeta Alefaio has worked at the National Archives of Fiji since 2004, joining the department after working at the Ministry of Information, and before that commercial radio. He was educated in Fiji and Melbourne, and is currently the Director of the National Archives of Fiji and the President of the Bureau of the Pacific Regional Branch of the International Council on Archives (PARBICA). Mr Alefaio holds a Master of Business Information Systems from Monash University, and a Bachelor of Arts and Diploma in Pacific Journalism from the University of the South Pacific. Mr Alefaio is Chair of the Industry People Advisory Committee for the University of South Pacific’s Library Information Services Programme.
Rita TJIEN FOOHNational Archief Surinam, Suriname
Mrs. Rita TJIEN FOOH has worked at the National Archives of Suriname since 2002. First as a member of the Management of the National Archives from 2002- 2010. From 2010 until present date she is the National Archivist / Director of the National Archives. In the Caribbean Branch of the International Council on Archives (CARBICA )she has served as Vice President from 2010- 2014. In December 2014 she was elected as the President of the CARBICA for the term 2015-2018. In Suriname she is also a parttime lecturer at the Anton de Kom University of Suriname/ the Faculty Humanoria/ History Department, where she teaches Archival studies from 2004 till present date. In Suriname she is also the advisor of the National Archives Advisory Board.
She currently holds the position of the President of the Regional Committee of the UNESCO Memory of the World programme for the LatinAmerican and Caribbean Region for safeguarding the documentary heritage. She has a Masters degree in Archival Science from the University of Amsterdam and a Mastersdegree in Public Administration from the Erasmus University / FHR Lim A Po Institute.
Ivan MURAMBIWA, National Archives of Zimbabwe, Zimbabwe
Mr Ivan MURANBIWA has been Director of National Archives of Zimbabwe since 2000. He is also the current President of ESARBICA, member of ICA EB and a FIDA trustee. In ESARBICA he has previously seved as President, Vice President and Secretary General. He has seen ESARBICA professional development grow from a preconference workshop for up to 30 junior archivists to training workshop gatherings that now attract over 300 participants every two years. He is currently involved in institutionalising ESARBICA’s professional development model. In this endeavour ESARBICA is working closely with MICT and PCOM’s Africa Programme. Ivan has qualifications in History, Heritage management and Business Administration.
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WORSHOP 3 : RECORDKEEPING IN THE DIGITAL AGE
W003 Computerized record outsourcing process utilizing the third party accredited Computerized record archive
Youngkon LEE
Available in languages ENG
인터넷과 IT 기술 발전으로 인하여 개인과 기업 및 정부의 정보화 환경이 확대되고 업무가 복잡해 짐에 따라 디지털 기록이 일반화되고 활용이 크게 증가하고 있다. 개인과 기업의 비즈니스 시스템의 업무 처리뿐만 아니라 전자정부, 은행 등 공적 업무환경에서도, 디지털 기록의 증거력을 보장하는 것은 매우 중요하다. 몇몇 국가에서는 이미 전자증거법제를 채택하여 디지털기록에 따른 증거력을 판정하는 조항을 명시하고 있다. 하지만 법률이 요구하는 디지털 증거력을 충족하여 보관할 수 있는 디지털기록을 사회적으로 신뢰할 수 있도록 정의하기가 쉽지는 않다. 왜냐하면 보관된 전자기록이 생성시점에서 온전하게 원본성을 증거할 수 있는 엄격한 증거요건(evidential requirements)을 필요로 하기 때문이다. 법률이 요구하는 증거력을 확보할 수 있기 위해서는 디지털 기록 조직은 증거요건을 충족할 수 있도록 디지털 기록의 생성시점에서부터 기록의 무결성을 유지한채 그 기록의 진본성을 보장할 수 있어야 할 것이다. 만약, 조직이 디지털 기록의 신뢰요건을 충족하는 환경에서 관리할 수 없거나 당사자간의 분쟁시 해결이 어려운 경우, 디지털 기록 관리를 제3자에게 위탁함으로서 보다 신뢰할 수 있고 문제해결 능력을 갖춘 디지털 기록 환경을 구축할 수 있다. TTPR(Trusted Third Party Repository)은 제3자로서의 중립성과 사회적 신뢰성을 바탕으로 디지털 기록 보관을 위탁받아 서비스를 제공한다. 제3자는 거래 쌍방간의 직접적인 이해관계에서 벗어나 있는 독립된 사람 혹은 기관을 의미한다. 사회적 신뢰성은 (다음절에서 설명) 기록의 진본성을 보장할 수 있는 원칙에 따라 TTPR이 빈틈없이 잘 짜여진 절차, 시스템, 조직을 운영함으로써 사회로부터 받게 되는 믿음을 의미한다. 이러한 중립성과 신뢰성을 바탕으로, TTPR은 디지털 기록 당사자의 이해가 충돌하는 분쟁이 발생했을 때 기록의 진본성과 제3자라는 측면에서 공적 증거력을 제공한다. TTPR은 또한 개별 기업이 아웃소싱에 의해 디지털 기록 보존을 할 수 있도록 함으로써 별도의 디지털 기록 보존 시스템을 구축할 때 드는 막대한 구축 및 운영유지 비용을 대폭 절감할 수 있도록 해준다. 본 논문에서는 TTPR을 활용하여 기업이 전자기록을 아웃소싱하기 위해 필수적인 전자기록관리 프로세스에 대해 설명하고 SLA 체결에 필요한 핵심사항들에 대해 제시하고자 한다.
Biography
Youngkon LEE, Korea Polytechnic University, Republic of Korea
ISO SC11 17068 국제표준 프로젝트 리더ISO TC 154 TMEF 국제표준 프로젝트 리더UN/CEFECT e-BOD 국제표준 프로젝트 리더
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WORKSHOP 4 : RECORDKEEPING IN THE DIGITAL AGE
Youngkon LEE
Available in languages ENG
향후 전자기록은 클라우드서비스를 기반으로 활용될 것으로 예상되며, 국내에서는 공공기관의 업무관리시스템에서 산출되는 전자기록이 클라우드를 기본 매체로 하여 활용될 것으로 예상된다. 하지만 클라우드에서 전자기록관리를 효과적으로 수행하기 위한 전자기록전주기상의 클라우드 RMS 모델과 기록의 신뢰성과 무결성 보장을 위한 거버넌스는 아직까지 제시되고 있지 않다. 클라우드서비스는 기존의 스탠드얼론 형태의 클라이언트-서버 컴퓨팅 방식과 확연히 다른 가상화 및 서비스 중심의 아키텍쳐를 가지고 있으며, 전자기록관리를 클라우드상에서 수행시 발생할 수 있는 수많은 위험요인과 안전성 문제에 대한 대처방안이 있어야만 한다.클라우드서비스는 현재 호주, 미국, 유럽 등 선진화된 기록관리 국가들의 초미의 관심사이며, 표준화되고 최적화된 모델의 개발을 통해 클라우드 전자기록관리를 리드하고 싶어한다. 본 논문에서는 클라우드서비스기반 전자기록 관리모델, 클라우드서비스기반 전자기록 위험요인 분석 및 대처방안, 클라우드서비스기반 전자기록 거버넌스, 클라우드서비스기반 전자기록 보안 및 안전성 체계, 전자기록관리를 위한 클라우드서비스 기능요건을 정의하고 제시하고자 한다.
Biography
Youngkon LEE, Korea Polytechnic University, Republic of Korea
ISO SC11 17068 국제표준 프로젝트 리더ISO TC 154 TMEF 국제표준 프로젝트 리더UN/CEFECT e-BOD 국제표준 프로젝트 리더
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WORKSHOP 5 : RECORDKEEPING IN THE DIGITAL AGE
Christopher LEE
Available in languages ENG
Digital forensics tools and methods can support a variety of important archival tasks. There are two needs that are not addressed by software designed for the digital forensics industry: incorporation into the workflow of archives/library ingest and collection management environments, and provision of public access to the data. The BitCurator and BitCurator Access projects have developed software specifically for collecting professionals that incorporates the functionality of many open source digital forensics tools. The software is open source, freely available and can be run directly in Linux or within a virtual machine on other platforms (Windows and Mac). This workshop – a combination of lecture, discussion and hands-on activities -- will cover the basic functionality of the BitCurator environment and BitCurator Access tools and several features that are currently under development. It will also address the motivation for using such tools, connections to archival workflows and implications for participants’ own institutions. This workshop is intended for archivists who are either (1) responsible for acquiring or transferring collections of digital materials, particularly those that are received on removable media, or (2) have management and decision making duties related to the above duties and would like to learn about the practical opportunities and implications of the work. Participants will gain both conceptual and practical skills for addressing the ICA 2016 theme: “balance and address the increasingly serious threat to information security in cyberspace against the increasingly high demand for access to information online.”
Biography
Christopher LEE, University of North Carolina, USA
Christopher (Cal) Lee is Associate Professor at the School of Information and Library Science at the University of North Carolina, Chapel Hill. He teaches archival administration; records management; digital curation; understanding information technology for managing digital collections; and digital forensics. He is a lead organizer and instructor for the DigCCurr Professional Institute, and he teaches professional workshops on the application of digital forensics methods and principles. Cal’s primary area of research is curation of digital collections. He is particularly interested in the professionalization of this work and the diffusion of existing tools and methods into professional practice. Cal developed “A Framework for Contextual Information in Digital Collections,” and edited and provided several chapters to I, Digital: Personal Collections in the Digital Era published by the Society of American Archivists. Cal is Principal Investigator of BitCurator Access and was Principal Investigator of BitCurator; both projects have developed and disseminated open-source digital forensics tools for use by archivists and librarians. He was also Principal Investigator of the Digital Acquisition Learning Laboratory (DALL) project and is Senior Personnel on the DataNet Federation Consortium funded by the National Science Foundation. Cal has served as Co-PI on several projects focused on digital curation education: Preserving Access to Our Digital Future: Building an International Digital Curation Curriculum (DigCCurr), DigCCurr II: Extending an International Digital Curation Curriculum to Doctoral Students and Practitioners; Educating Stewards of Public Information for the 21st Century (ESOPI-21), Educating Stewards of the Public Information Infrastructure (ESOPI2), and Closing the Digital Curation Gap (CDCG).
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WORKSHOP 6 : RECORDKEEPING IN THE DIGITAL AGE
W006 Analysing Information Culture
Gillian OLIVER, Eric BOAMAH, Lydia LORIENTE
Available in languages ENG
This workshop will introduce participants to the concept of information culture and provide practical guidance and techniques for its analysis. It will enable participants to understand the culture in their own workplaces and also to apply the concept to analysing other organisations. The concept of information culture relates to values, attitudes and behaviours that influence the ways in which information is managed. Every organisation has an information culture, no matter where in the world it is located, what capability and capacity it has, and what its mission and functions are. The concept is also applicable at sub-organisational level and can provide insight into departments and workgroups. Traditional records management practice focuses on the systems, processes and techniques required to achieve recordkeeping outcomes. The information culture perspective takes people, the employees of the organisation, or members of the community, into account. The dimensions of information culture will vary enormously according to a wide range of factors, including for example, geographic location and resourcing. It is essential to be able to identify, analyse and understand those dimensions in order to develop context appropriate recordkeeping systems and strategies. A prototype toolkit to guide the analysis of information culture has been developed as an outcome of a PCOM funded project. The toolkit consists of a number of components which guide the process of data collection, interpreting what the data means and then using these findings to diagnose the dimensions of information culture. The resulting information profile will reveal which characteristics influence recordkeeping, including an indication of their susceptibility to change. The workshop will be divided into three main parts: Explanation of the concept of information culture, and introduction to a diagnostic model, the Information Culture Framework Introduction of the Toolkit Practical application of Toolkit components by participants
Biography
Gillian OLIVER, Victoria University of Wellington, New Zealand
Gillian Oliver, PhD is Director of the Master of Information Studies programme at Victoria University of Wellington, New Zealand. Her professional practice background spans information management in the United Kingdom, Germany and New Zealand. Her research interests reflect these experiences, focusing on the information cultures of organisations. She is the co-author (with Fiorella Foscarini) of the book Records Management and Information Culture: Tackling the People Problem (Facet, 2014) and is currently leading research funded by the International Council on Archives (ICA) to develop an information culture toolkit for archival authorities. She is Honorary Research Fellow at the Humanities Advanced Technology and Information Institute, University of Glasgow and at The Open Polytechnic of New Zealand. She is a member of Archives New Zealand’s Archives Council. She has been a member of the New Zealand Library and Information Management Journal editorial board since 2006, and is co-Editor-in-Chief of Archival Science
Eric BOAMAH, The Open Polytechnic of New Zealand, New Zealand
Eric Boamah is a Lecturer in Information and Library Studies at the Open Polytechnic of New Zealand. He was one of ICA’s Flying Reporters in the 2012 ICA Congress in Brisbane Australia. He is currently the Web Administrator for ICA Section for Education and Training SAE. Eric had his First Degree in Information Studies with Linguistics from the University of Ghana in 2005. He received a European Union Erasmus Mundus Scholarship to complete his Masters in Digital Library Learning, with a consortium of three European Universities; Oslo University College, Norway; Tallinn University, Estonia and Parma University, Italy, in 2009. In the same year, Eric received a Vice Chancellor’s Strategic Research Scholarship to undertake his PhD with Victoria University of Wellington, New Zealand. Eric’s PhD study explored contextual factors influencing the management and preservation of digital cultural heritage resources in Ghana, which falls in the broader area of digital preservation and cultural heritage.
Lydia LORIENTE, Monash University, Australia
not provided
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WORKSHOP 7 : RECORDKEEPING IN THE DIGITAL AGE
W007 Recordkeeping Informatics: An Introduction for the purposes of education and training
Barbara REED, Frank UPWARD, Gillian OLIVER, Katherine JARVIE
Available in languages ENG
This session will introduce a new way of conceptualising recordkeeping in a 21st century organisation, and focus on how to teach or present this to newcomers to the area. Following on from an initial presentation on recordkeeping informatics at ICA Brisbane in 2012, this session seeks to engage at greater depth with fellow educators and trainers. Essentially a rethink of practical recordkeeping approaches for the digital reality of organisations, recordkeeping informatics is based on two building blocks – continuum thinking and recordkeeping metadata;explored through three facets – organisational culture, access and business process. The recodrkeeping informatics approach is a fundamentally rethought approach, now reflected in a text (in publication). The approach raises numerous research questions open for exploration and offers a revitalised teaching approach to digital recordkeeping. This workshop stresses elements of recordkeeping informatics, including key motifs: getting the past off our backs, nano-second archiving, beyond the screen thinking. The workshop will explore the importance of continuum thinking, interdisciplinarity and new ways of presenting recordkeeping metadata. Using educators and trainers as the primary target audience, this workshop also provides the opportunity to discuss teaching techniques to engage and enthuse students in this new approach. Interactive, engaging and participatory teaching styles feature in the repetoire of all the presenters.
Biography
Barbara REED, Recordkeeping Innovation Pty Ltd, Australia
The presenters of this workshop have been working together for the past 8 years to substantially revise how we professionally reconceptualise approaches to digital recordkeeping using the broader concept of recordkeeping informatics. Dr Frank Upward is best known as the primary developer of the records continuum, but is also known as an innovative and exiting teacher at postgraduate level during his tenure at Monash University. Dr Gillian Oliver teaches information management at Victoria University of Wellington, emphasising digital recordkeeping, digital archives and digital preservation. Ms Katherine Jarvie is a current PhD student at Monash University bringing extensive workplace experience in Australia to her studies. Ms Barbara Reed is an experienced information management practitioner, consulting largely in the Australasian environment. She teaches records and archives subjects at postgraduate level and in professional education and training environments.
Frank UPWARD, Monash University, Australia
Frank Upward is best known as the archival profession's primary developer of continuum strategies and models but was also an innovative teacher at under-graduate and postgraduate levels at Monash University where he designed and taught courses in archives and records management, information management, and information systems. He was involved in project based team teaching using the Bauhaus studio method and has translated that experience into archival theory and with colleagues has inscirbed project developments into a discipined base for recordkeeping informatics. Now in semi-retirement, he is still active as Principal Researcher in Monash's Centre for Social and Organisational Informatics and is a continuing contributor to that University's internationally renowned Records Continuum Research Group.
Gillian OLIVER, Victoria University of Wellington, New Zealand
Gillian Oliver, PhD is Director of the Master of Information Studies programme at Victoria University of Wellington, New Zealand. Her professional practice background spans information management in the United Kingdom, Germany and New Zealand. Her research interests reflect these experiences, focusing on the information cultures of organisations. She is the co-author (with Fiorella Foscarini) of the book Records Management and Information Culture: Tackling the People Problem (Facet, 2014) and is currently leading research funded by the International Council on Archives (ICA) to develop an information culture toolkit for archival authorities. She is Honorary Research Fellow at the Humanities Advanced Technology and Information Institute, University of Glasgow and at The Open Polytechnic of New Zealand. She is a member of Archives New Zealand’s Archives Council. She has been a member of the New Zealand Library and Information Management Journal editorial board since 2006, and is co-Editor-in-Chief of Archival Science
Katherine JARVIE, Monash University, Australia
not provided
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WORKSHOP 8 : COOPERATION
W008 Emergency Management and Disaster Preparedness Workshop
Emilie GAGNET LEUMAS, Gregor TRINKAUS-RANDALL, Brandon OSWALD
Available in languages ENG
Emergency Management and Disaster Preparedness workshop In every geographical area of the world, there are disasters created by man and nature. While each organization plans for evacuating buildings, protecting people and property, the same care and attention to planning should be placed on the records and cultural history. If information is an important asset, the planning for the protection of the records prior to a disaster is paramount. This full day workshop will be conducted by 3 members of the Expert Group on Emergency Management and Disaster Preparedness. It will cover risk assessment/mitigation, disaster plans and supplies, disaster team planning, salvage priorities, response techniques, recovery efforts and resources. By the end of the workshop, attendees will be able to formulate their own disaster management plan and know the proper techniques for response and recovery.
Biography
Emilie GAGNET LEUMAS, Archdiocese of New Orleans, USA
Emilie Gagnet Leumas, Ph.D., a certified archivist and certified records manager, is Director of Archives and Records for the Archdiocese of New Orleans. She currently serves as chair of the ICA's Section for Archives of Faith Traditions and chairs the Expert Group for Emergency Management and Disaster Preparedness. She has served as president of the Association of Catholic Diocesan Archivists. Her publications include Managing Diocesan Archives and Records: A Guide for Bishops, Chancellors and Archivists (2012). Emilie received national and international recognition for her efforts in disaster recovery after Hurricane Katrina. She has presented conference papers and guest lectured at national and international meetings on subjects including archival research methods, archives management, records management and disaster recovery.
Gregor TRINKAUS-RANDALL, Massachusetts Board of Library Commissioners, USA
Gregor Trinkaus-Randall is the Preservation Specialist at the Massachusetts Board of Library Commissioners where he is responsible for implementing the statewide preservation program. He is a member of ICA, the Academy of Certified Archivists, the Society of American Archivists, and is a former President of the New England Archivists (1995-1996) and of the Society of American Archivists (2011-2012). He was elected a Fellow of the Society of American Archivists in 2006. He was instrumental in developing dPlan: an Online Disaster Planning Tool. He is Co-Chair of COSTEP Massachusetts (Coordinated Statewide Emergency Preparedness). He has spoken widely on preservation, disaster preparedness, archival, and security topics.
Brandon OSWALD, Island Culture Archival Support, USA
Brandon Oswald is currently the Founder/Executive Director of the nonprofit organization, Island Culture Archival Support (ICAS) that is dedicated to providing voluntary archival assistance to cultural heritage organizations in the Pacific Islands. Brandon began his archival career in the Digital Library Unit at the Scripps Institution of Oceanography Library before turning to freelance work. He earned his Bachelor's Degree in Communications from California State University-Fullerton, and a Master’s Degree in Archives and Records Management from the University of Dundee. He is an active member of the Pacific Regional Branch International Council on Archives (PARBICA).
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WORKSHOP 9 : KOREAN ARCHIVES AND RECORDS MANAGEMENT
Sei-Ki AHN
Available in languages ENG KOR
1. Definition of Certified Electronic Document Center It refers to the trusted third party with public confidence which safely store the electronic document for other party entrusted with powers, conduct e-document related business such as contents and transmission status verification. (Trusted Third Party) ※Certified Electronic Document Center is examined and assigned by the Ministry of Science, ICT and Future Planning, which performs to store, verify, and archive electronic (phrase 9, Article 2 of the Framework Act on Electronic Documents and Transactions) 2. History of promotion - Jun, '04: Discussion about E-document Usage promotion in Economy minister meeting - Mar, '05: Introduction of Certified Electronic Document Center system (enactment of E-trade framework Act) - Feb, '07: KTNET has been Designated as Certified Electronic Document Center - May, '07: The concept of e-document and recognition of legal effect (legal amendment) -Nov,'07: E-facility and authentication target regulation of equipment (Amendment of enforcement ordinance and rules) - Oct, '08: Enforcement of E-facility and device authentication - Apr, 09: Amendment on creation procedure and method of E-document, enforcement of revised tax framework Act (Computerization of tax document is permitted) 3. Major functions of Certified Electronic Document Center - Securing the integrity or authenticity of E-document - E-document stored in Certified Electronic Document Center is assumed that its contents are not changed. - Certified Electronic Document Center can issue the certificate about the fact of store, storage period, which is legally assumed as authentic and not forgery. 4. Introduction effect of Certified Electronic Document Center m Digital record management - Safe archiving and managing of digital record using world’s best IT infrastructure - Promotion of switch from current off-line paper document to on-line e-document’ and paperless working environment.
Biography
Sei-Ki AHN, KTNET, Republic of Korea
한국무역정보통신 기술지원본부장공인전자문서센터 협의회장
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WORKSHOP 10 : KOREAN ARCHIVES AND RECORDS MANAGEMENT
W010 Values and measures for utilization of records for the National Debt Redemption Movement
Changok UM, Youngchul KIM, Kwonhee NAM, Kyungkyu LEE
Available in languages ENG KOR
1. Topic: Values and measures for utilization of records for the National Debt Redemption Movement 2. Overview: To examine the historical implication of the records of the National Debt Redemption Movement by discussing the records from various perspectives and evaluating their value as UNESCO Memory of the World. 3. Presenters and Contents ○Presentation 1 : Bibliographic characteristics of the records for the National Debt Redemption Movement - Presenter: Kwon Heuui Nam (Department of literature information in Kyungpook National University) - Contents : Overview of types and contents of the records for the National Debt Redemption Movement, their current status of preservation, and future plans for utilization ○Presentation 2 : A proposal for the study for joint investigation in South and North Korea of the records for the National Debt Redemption Movement - Presenter: Changok Um (Department of international economy and trade in Kyungpook National University) - Contents: A Proposal for a joint academic research with North Korea to cultivate the records of the National Debt Redemption Movement and to assure implications of the Movement for the peace in East Asia from historical and futuristic perspectives ○Presentation 3 : Characteristics of modernization in East Asia found in the records for the National Debt Redemption Movement - Presenter: Young-chul Kim (Department of economics and finance in Keimyung University) - Contents: to identify characteristics of modernization in East Asia, which look very different from that of Western countries based on recognition of civil rights, from the records for the National Debt Redemption Movement ○Presentation 4 : Plans for building archive pavilion for the National Debt Redemption Movement - Presenter : Kyoung Kyu Lee (Department of historic education in Catholic University of Daegu) - Contents: Plans for archive pavilion of the records for the National Debt Redemption Movement and its utilization for domestic and global civil educations
Biography
Changok UM, 경북대학교 경상대학 경제통상학부, Republic of Korea
1. 경북대학교 경상대학 경제통상학부 교수2. 국채보상운동기념사업회 이사3. 국채보상운동기록물 유네스코세계기록유산등제추진단장
Youngchul KIM, 계명대 경제금융학과, Republic of Korea
not provided
Kwonhee NAM경북대 문헌정보학과, Republic of Korea
not provided
Kyungkyu LEE, 대구가톨릭대 역사교육과, Republic of Korea
not provided
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WORKSHOP 11 : COOPERATION
W011 Restoration of Disaster-affected Documents in Japan
Tomohiro AKUTSU, Mutsumi AOKI
Available in languages ENG JPN
First, Lecture will be provided to give an introduction to the history of rescue activities and the changing treatment methods for disaster-affected documents in Japan. The focus will be on how the coping strategies were devised and subsequently improved during the two key turning points in Japanese disaster history (namely, the Great Hanshin Earthquake of 1995 and the Great Tohoku Earthquake of 2011), as well as on current rescue activities (first response, triage or prioritization, various forms of drying work, etc.). Future challenges in archive rescue work will be also discussed. After the lecture, demonstration and hands-on practice will follow with a purpose to give as many archivists as possible some experience with the basic techniques used in those methods. Demonstrations and practice session will involve the following: (a) Natural drying (air drying): This method involves placing the wet documents vertically, and drying them by air with equipment such as a fan. (b) Absorption drying: This method involves placing sheets of absorbent paper between each page to absorb water and dry the document. (c) Washing and air streaming: This method was devised by the Tokyo Document Recovery Assistance Force, a volunteer group formed to rescue documents damaged in the Great Tohoku Earthquake. The system incorporates cleaning and drying methods which had been used outside of Japan, and is designed to be carried out in the manner of flow production. (d) Prep work for vacuum freeze-drying: With this method, documents are frozen and then placed in a vacuum so that the water sublimates directly from a solid to a gas. Because this method requires the use of a vacuum freeze drying machine, in this workshop, participants will experience the pretreatment stage only.
Biography
Tomohiro AKUTSU, National Archives of Japan, Japan
Mr. Tomohiro AKUTSU currently serves as Chief of the Conservation Section at the National Archives of Japan (NAJ). He joined NAJ in 2007, after he had finished a course on paper conservation at the Istituto per L'Arte e il Restauro, Palazzo Spinelli in 2005.
Mutsumi AOKI, National Institute of Japanese Literature, Japan
Mutsumi AOKI is Associate Professor at the National Institute of Japanese Literature (NIJL) and has been playing a leading role in projects to rescue records damaged by the Great East Japan Earthquake of 2011. Her major focus of research has been archival preservation since she first joined NIJL in 1981. Her long-time contribution to enhance a better understanding on the importance of archival preservation brought her an achievement award from the Japan Society for the Conservation of Cultural Property in 2012. She also has rich teaching and training experience at various institutions including the Graduate School of Fine Arts at the Tokyo University of the Arts. She holds a bachelor's degree in history from the Rissho University.
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WORKSHOP 12 : COOPERATION
W012 Cooperation model of Defense Records Management Authority to create the value and history
JinYoung KANG, TaeHo JEONG, SaeMan KWON
Available in languages KOR
Defense Records Management Authority should manage the major defense record with sensitive nature which is related to national security directly connected to the safety of people, property right and human right, and stored in Ministry of National Defense, subsidiary organizations, the Joint Chiefs of Staff in accordance with the management rule of public record act. Defense Records Management Authority is composed of various 130 authorities that include security, investigative trial, secret, information, medical treatment, training, it preserves the record created by the parents authority. Recently some Defense Records Management Authorities intended to effectively manage record for a long time by integrating the records center, history museum and library and defining the records as ‘historical record information’. These authorities integrated the organization by searching the measure which can excavate the historical value of record and provide more convenient service to people, and they are promoting the constitutional remedies for users. Defense record not only possess the important historical value about national security but also provide lots of utilization to prove the right of people, it is the basic information which realization of the accountability of defense organizations. Therefore implementing the Defense Records Management Authority and their records is very important fundamental problem to guarantee the right of people. The purpose of this study is to suggest the ideal cooperation model by Defense Records Management Authority by analyzing the various operational factors of Defense Records Management Authority in the comprehensive and overall view. The standardized cooperation model of Defense Records Management Authority suggested by this study is to maximize the cooperation effect between authorities and effectively conduct the defense record management work ultimately. It ensured modeling of excellent cooperation cases enforced by partial authorities to be distributed to 130 Defense Records Management Authorities.
Biography
JinYoung KANG, Ministry of National Defense, Republic of Korea
* 현재 ~2005 국방부 기획관리관실 창조행정담당관실 기록연구사 재직* 2014 이화여자대학교 문헌정보학 박사취득(기록관리학 전공) "국방기록물관리기관의 전략적 운영모형개발에 관한 연구"* 2005~1997 한국인터넷 진흥원 자료실(1급 정사서)* 2005 이화여자대학교 정보과학과 석사취득(기록관리학 전공)"전자기록 아카이빙을 위한 표준요소 연구"*1995~1996 서울대학교 중앙도서관 근무
TaeHo JEONG, Army Archives Management Group, Republic of Korea
not provided
SaeMan KWON, Air Force History and Archives Wing Chief of Management, Republic of Korea
not provided
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WORKSHOP 13 : RECORDKEEPING IN THE DIGITAL AGE
W013 Preservation of Audio and Video Records
Dietrich SCHÜLLER, Lai-Tee PHANG
Available in ENG
- Introduction to audiovisual (AV) archiving
- Basic principles of audio and video preservation
- Signal extraction from originals
- Planning and executing an AV digitisation programme
Compared to conventional “paper” records, the long term accessibility of audiovisual records is more complex: materials are generally less stable, and machine readable documents/records (except photographs) demand replay equipment in operable condition. With a concentration on audio and video records, the workshop surveys the basic principles of audiovisual long-term preservation: the ultimately inescapable need of content migration, the central role of signal extraction from originals, the unmodified and uncompressed storage of contents in archival master files, and the choice of file formats and resolutions.
Signal extraction from originals will be discussed in some detail to demonstrate the complexity of the processes. Professional preservation work is in demand of high level expertise in a world of vanishing equipment and industrial support. An unprecedented threat is the increasing unavailability of magnetic tape replay equipment – audio and video, analogue and digital - which will lead to the loss of those records that have not been brought into a safe digital repository in time.
Biography
Dietrich SCHÜLLER, Sub-Committee on Technology of the UNESCO Memory of the World Programme, UNESCO, Austria
Former Director of the Vienna Phonogrammarchiv, has been actively engaged in the development of audiovisual preservation over the past decades: He was/ is member and partly chair of various International Technical Working Groups with a focus on audiovisual preservation. He was with the Memory of the World Programme of UNESCO since its beginnings, and is presently member of its International Advisory Committee. An author of numerous publications and editor of two IASA Standards on audiovisual preservation, he is also engaged in training seminars in Europe and abroad, more recently in Albania, SE-Asia, and Colombia.
Lai-Tee PHANG, National Archives of Singapore, Singapore
Dr Phang Lai Tee joined the National Archives of Singapore (NAS) in 1996. She has varied experiences in heritage preservation and administration, including audiovisual (AV) archiving, electronic records management, archives reference services, conservation, repository management, corporate services and preservation of monuments. She has been Senior Assistant Director in charge of developing and implementing programmes for the appraisal, acquisition and provision of access to AV archives since 2007. Her role was expanded to include AV archives preservation in 2010. In the last six years, Dr Phang has overseen several AV archives migration projects for obsolete analogue formats such as open reel audio tapes, 2-inch Quadruplex, 1-inch Type B, U-matic and Betacam tapes. More recently in 2013-2015, she has been involved in joint library and archives initiatives, such as OneSearch, an online search portal that helps users find information across a variety of resources from the National Library Board, NAS and museums, and data harmonisation. She is also a core team member in several projects that enhance the search-ability and improve the access to AV archives. She plays an instrumental role in a cross agency-industry collaboration to facilitate the timely digitisation and continued preservation of at-risk AV records, so as to ensure that Singapore's valuable moving images and recorded sound heritage remain accessible to future generations.
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