The International Council on Archives (ICA) is an international, non-governmental organisation that brings together archival and records management institutions and professionals around the world to advocate for the effective management of archives and the physical protection of documentary heritage, to develop recognised standards and good practices and to promote dialogue, exchange and knowledge transfer across national boundaries. With approximately 2,000 members from nearly 150 countries and territories, ICA’s mission is to channel the cultural diversity of its members into effective professional solutions and to create a profession that is open to innovation and adaptation with a truly international dimension, in collaboration with the highest level of decision makers.

 

2025 Projects

In 2025, the ICA, through its Programme Commission, plans to continue the second phase of a digitization project with the support of various partners in Ukraine. Additionally, the Commission’s primary goal for 2025 will be to implement a Regional Programme aimed at promoting the development of the archival sector at a regional level.

Additionally, the ICA will celebrate its seventh International Archives Week, scheduled from 9-13 June, featuring virtual activities open not only to ICA members but also to the wider archival community. This year will also mark the highly anticipated ICA Congress in Barcelona, bringing together ICA members and the broader community.

To support these initiatives, we are offering a five to six-month internship for students pursuing master’s degrees in the humanities, social sciences, or information sciences, with a focus on project management and communication tasks.

The internship is planned to start on February 2025.

 

Applicant profile

Master students in the following fields:

• • Humanities or Social Sciences related fields
  • International Affairs
  • Archival studies or digital sciences and/or with a strong interest in new technologies

Enthusiastic about working in a team in an international context.

Good interpersonal skills, ability to find creative solutions and demonstrate attention to detail.

Fluent in French and English.

 

Main tasks

He/she will report to the Programmes Manager and the Head of Communication and Partnerships, and will work closely with the Website and IT Coordinator. He/she will be responsible for:

Project Management

• • Assist with the ongoing development and integration of an online mapping tool and other outcomes of the ICA Africa Programme
  • Collaborate with volunteers on the organisation of relevant data for input into the mapping tool and on the design of a moderated process to include additional data.
  • Participate in the structuration of a regional development programme
  • Test the tool to ensure functionality and report any issues or improvements.
  • Collaborate with technical teams to integrate feedback and updates.

Administrative Support

• • Help with tracking project timelines, deliverables, and milestones for the Regional Development Programme and other Professional programme related projects.
  • Organize and maintain project documentation and records for easy access and reference.
  • Assist with drafting reports, meeting agendas, and minutes.
  • Support communication with project stakeholders, including scheduling meetings and responding to inquiries.

Communication

International Archives Week 2025

• • Support the Secretariat in developing the communication strategy for International Archives week on ICA’s website.
  • Write, edit and translate communications texts (press releases for the general public, specialised press, etc.)
  • Identify potential media outlets that might be interested in the International Archives Week 2025.

Website

• • Working with ICA staff, drafting a content plan to review, edit and translate textual content for the new ICA website.
  • In consultation with those people responsible for ICA groups, identify the content that will populate the pages planned for each entity.
  • Support ICA staff in editing and updating selected content on the new ICA website.

This list is not exhaustive. The internship may evolve, depending on the length of the intern’s tenure and the candidate’s skills, other tasks may be suggested.

 

Conditions

Internship located in Marais district of Paris – internship allowance according to the regulations in force– restaurant tickets – 50% of monthly fee for local public transportation.

To apply for this internship, qualified candidates should submit a cover letter and CV outlining how he/she meets the requirements detailed above. Send to communications@ica.org before 30 November 2024 23:59 CET.

An internship agreement must be signed between the ICA and the student’s educational institution.