The ICA Forum of National Archivists (FAN) invites its members in good standing to nominate themselves to be part of the FAN Steering Committee. To this end, a call for nominations is now open in order to elect one representative for each of the following two ICA world regions: 

• Asia and Oceania 

• Latin America and the Caribbean 

All FAN Steering Committee members work in close collaboration with the FAN President to fulfil the mandate of FAN. The Forum of National Archivists, comprising Category A members of the ICA, aims to provide support to all members of the ICA through the development of high-level strategic responses. 

Elected members of the Steering Committee will be elected for a term of three (3) years and may seek re-election for one (1) consecutive term. The proper performance of the duties of FAN Steering Committee members requires a significant commitment of personal time and draws on the support of their employer institution. The role is voluntary, and no remuneration is offered, nor can it be accepted, for the performance of the functions of the office.

The incoming members shall assume the role at the Annual General Assembly 2025.

Eligibility

Eligibility for the position of elected member of the FAN Steering Committee is restricted to those leading the member institutions in Category A (in good standing) of the following ICA world regions:

• Asia and Oceania
• Latin America and the Caribbean

A working level knowledge of either English or French (the official languages of the ICA) is required.

All ICA FAN members in good standing from each of the two listed world regions have the right to stand for election to the position of elected members on the FAN Steering Committee.

Nomination Process

To submit your nomination to represent Asia and Oceania, simply click on the button below to access the nomination form.

To submit your nomination to represent Latin America and the Caribbean, simply click on the button below to access the nomination form in English or Spanish.

You will be asked to provide the following information, either in English (for nominations representing Asia and Oceania or Latin America and the Caribbean) or Spanish (for nominations representing Latin America and the Caribbean):

• a personal statement on the actions the candidate would take in the post if elected (500 words maximum),
• a brief curriculum vitae (two pages maximum),
• one letter of support from another member of FAN (Category A voting member of the ICA in good standing).

This documentation will be shared with the voting members at the opening of the electoral period.

Candidates must also provide their ICA membership number.

Applicants have until Friday, 4 April 2025, 23:59 CET (Paris time) to complete and submit the nomination form.

Election Process

In the event of only one eligible candidate applying by the specified deadline, the Elections Officer shall declare this candidate to have been elected. No general voting process will be necessary, but the candidate’s application must be discussed and approved by the Executive Board.

Candidates will not begin their campaign until after the official publication by the ICA of the list of candidacies and of the electoral register.

Each voting member will have one (1) vote. Voting will take place electronically.

The candidate who receives the highest number of votes is elected.

In the event of a tie, a second round of votes between the first two candidates will be held.

Questions? 

If you have questions about this notice, please send us an email elections@ica.org and mention your membership number for better assistance.