Call for Papers - ICA-SUV 2020 Conference in Bogota

The International Council on Archives Section on University and Research Institution Archives (ICA-SUV) is delighted to announce a call for papers and posters for its annual conference on the theme of Memory, Human Rights and Good Practice in University and Research Archives. The Annual Conference of the International Council on Archives, Section on University and Research Institution Archives (ICA-SUV), and the IX Ibero-American Congress of University Archives - CIAU of the Ibero-American Network of Archives of Higher Education (RIAES) will be held from 28 September to 2 October 2020 at the Universidad de los Andes (Bogotá, Colombia) with the support of the Pontificia Universidad Javeriana, Universidad del Rosario, the General Archive of the Nation (AGN), the Bogotá Archive, among other institutions.

The objective will be to unite voices from different continents around experiences in the preservation, conservation and dissemination of the memory of nations, through the work of archivists, historians, political scientists, experts in records management, and others who have opted to safeguard the documentary heritage of the world. Presentations will focus on sharing analysis and experiences, with a multidisciplinary focus, about historical memory, archival acquisition, conservation and preservation and the dissemination of archive holdings and collections in different media, including the management of digital material that is part of these archives and collections.

Those interested may participate in the presentation of papers or posters, taking into account that they must be strictly related to the central themes of the conference and comply with the requirements established in this document and the Proposal Submission Guidelines for ICA-SUV Annual Conferences.

Papers concerning university and research institution archives in relation to the above are particularly welcome.


Despite the worldwide relevance of this issue, archive repositories do not always have sufficient influence and resources to propose or maintain initiatives that ensure the preservation of archival holdings or collections that document violations to international humanitarian law and, consequently, to allow the construction of memory dialogues that transcend this generation. This space seeks to hear experiences from around the world relating to the defense of human rights, the recognition of victims as witnesses, the accountability of perpetrators, the clarification of facts through evidence, right to the truth and the safeguarding of the archives that allow these goals to be achieved.

Historical archive holdings and collections documenting dictatorships, processes of violence and migration in Latin America.
The use of public and private archival materials, as sources for research in this area.
The role of archives in processes of memory recovery, reparation to victims and clarification of facts.
The archives and the right to the truth

Call for proposals - SUV conference 2020

2020 Annual SUV Conference in Bogotá, Colombia


Traces of the past make sense if they illuminate the present. This section seeks to discuss the relevance of the creation and preservation of the memory of higher education institutions and of all those institutions that preserve evidence that contributes to understanding the present and future of a country. This space encourages submissions about initiatives designed to strengthen the institutions that keep the documentary memory of a country and that serve as sources for research, as a way to interrogate the present and understand who we are. Memory, linked to the concept of archiving, is an element under construction, active, dynamic and useful to a society that fights for its identity.

Experiences and good practice relating to the creation and preservation of historical memory by university and research archives.
Experiences and good practice relating to the use archives to forge identity, strengthen representation and strengthen feelings of belonging in communities.
Social appropriation of documentary and cultural heritage.
University archives and the history, identity and memory of universities.


Around the world, businesses, educational institutions and governments, among others, face the challenges of the digital age and seek ways to take advantage of opportunities to improve processes, products, services and society. Knowing and understanding the technologies that can support records and archive management will allow recordkeeping professionals to generate value for organizations, which is why it is vitally important to engage with issues such as digital transformation and preservation.

Trends in electronic document management (big data, data analysis, digital analysis, iCloud services).
Information governance (strategies, legal compliance, operational transparency, logical frameworks to handle data through information policies and procedures)
Best practice for digitization.
Management and preservation of electronic records and digital archives.
Metadata schemes and international standards for interoperability of information and webusability.
The authenticity and integrity of the electronic records.
Electronic record management systems.
Digital preservation strategies and repositories (trusted third party repositories for digital records).
Management systems for records
The training of future archivists in digital transformation.


The dissemination and accessibility of records that make up archival holdings and collections. Archive repositories are often challenged by the issues involved with receiving, processing and reusing archives through new digital formatting.

The role and visibility of university archives and research centers.
The challenges of capturing memories, which is constructed through new media in a variety of formats and their identification and reference in the archives.
Initiatives that reinvent archives as more visible, dynamic and relevant. 
Reformulation, relocation and reinvention of archive collections.


Presentations will be 20-25 minutes long and should be analytical rather than purely descriptive, that is, they should present experiences based on data and analysis allowing a full discussion of the situation addressed.

Please note that due to the expected audience, the languages of the event will be English and Spanish, all papers will have abstracts and keywords in both English and Spanish. Proposals can be submitted in English and in Spanish. 

If you would like to submit a proposal, please include the following:

Paper title
Name of speaker(s)
Job title and institution
250-300-word abstract plus bibliography of two to three items
Short professional profile of speaker(s)
The document must be sent in Word format, with a .doc or .docx extension.

The papers should be sent to the email


Call for proposal of papers: December 11, 2019
Submission of proposals: December 11, 2019 to March 13, 2020
Review Committee of the conference informs proposers of decision: March 27, 2020 o Deadline for sending the full paper: June 26, 2020

The papers will be reviewed by the Review Committee, which will select papers according to the scientific, academic and practical rigor of the work and its relevance to the themes of the conference.


The conference welcomes poster submissions relating to research on its themes. Individuals or research groups can submit these. To apply for the poster section, it is necessary to:

Send a 500-word summary about the research project and its findings. This should include context and research question, relevance of the topic addressed, purpose and objectives of the research, information on the methodological approach, results obtained, conclusions and discussion. You should also include the contribution of your research to the subject area in which you apply and the contact details of the applicant. The poster design will be at the discretion of the author (s), however, they must be vertical and half-fold (100 cm high by 85 cm wide).


Call for posters: December 11, 2019
Submission of proposals: December 11, 2019 to March 13, 2020
Review Committee of the conference informs proposers of decision: April 10, 2020 o Deadline for sending the poster PDF: June 26, 2020
Deadline for sending the printed poster: September 6, 2020

If you have any questions, please contact the official email of the conference or see more information on the conference website