ICA Adelaide 2019: Call for Submissions - CLOSED

Theme: Designing the Archive

Dates: 21 – 25 October 2019 (conference sessions Tuesday 22 to Thursday 24 October)

Languages: English and French

Designing the Archive is a joint conference of the Australian Society of Archivists (ASA), Archives and Records Association of New Zealand Te Huinga Mahara (ARANZ), International Council on Archives (ICA) and Pacific Regional Branch of the ICA (Parbica).

Submissions platform and online form: Click here to submit your proposal.

Deadline extended for submissions: 21 March 2019 (23:59:59 Adelaide Time ACDT).

The theme

This joint conference is about putting people at the centre of what we do ‘by design’.

The conference program aims to explore the use of empathy, creativity, innovation, experimentation, prototyping, and co-design in the development of recordkeeping systems, information governance frameworks, archival programs and services, archive buildings and spaces, or digital archives.

We encourage an exploration of how we can use human-centred design thinking approaches in archives, recordkeeping, information and data management to ensure we deliver benefits to citizens, customers, stakeholders and communities. It’s not just about ideas, but taking action and introducing new practices that have tangible results.

The program also provides an opportunity to explore how we manage records and archives of the design process itself across a range of industries from architecture to fashion, engineering to environmental management.

Topics may include, but are not limited to :

  • Co-design of recordkeeping systems
  • Designing recordkeeping systems for creative, technical and scientific activities
  • Innovation in next generation digital archives
  • Designing community and Indigenous archives
  • Building recordkeeping and archive capability ‘by design’
  • Design of archival spaces and buildings for preservation, exploration and discovery
  • Experimentation and prototyping
  • Designing governance and programs to meet citizen and customer needs
  • Keeping records and archives of design
  • Creativity in the archives.

2019 is the UNESCO International Year of Indigenous Languages. We welcome submissions that address how archives and recordkeeping facilitate the preservation, revitalisation and promotion of indigenous languages.

Types of submissions

Submissions can be offered in one of the following categories:

  • Presentation of 25 minutes with 5 minutes for discussion
  • Panel discussion or debates comprising three to four people exploring a topic over a 90 minute session
  • Interactive discussion session for 30 or 60 minutes.
  • Workshops (see below for more information on workshop formats and requirements).

The committee may choose to combine individual presentations into panels.

If you have creative ideas for session formats please include these in your proposal.

The Programme Committee will consider all proposals submitted via the submission form. You will be advised whether your submission has been accepted in April 2019. Registrations for the conference open May 2019.


We welcome proposals for half day workshops integrated into the conference program. Workshops will be limited to 25 participants and will not include simultaneous translation.

ICA workshop proposals should include a set of expected learning outcomes, and facilitators will be required to conduct an evaluation in accordance with Training Programme procedures. The ICA Training Officer will provide support to ICA workshop facilitators.

Full day workshop proposals for Monday 21 October or Friday 25 October are also welcome.


  • Speakers, presenters, panel members and workshop facilitators are required to register and pay to attend the conference, as well as cover their own travel to Adelaide and accommodation costs in Adelaide
  • A discounted speaker registration rate will be available for delegates attending the full conference
  • You do not need to be a member of one of the associations to submit a proposal
  • A limited number of bursaries to assist speakers may be available through your member association, and you should indicate with your proposal whether you will need assistance to attend the conference.

Seeking speakers, presenters, workshop facilitators

People submitting proposals can include:

  • Practitioners, able to present case studies of design processes applied to archival programs, services, or buildings, governance frameworks, recordkeeping systems, or data curation, especially human-centred design approaches
  • Practitioners working in design archives
  • Academics with an interest or research focus on human-centred design, creativity, and innovation in archives, records, information and data settings
  • Students of archives, records, information, data management or related disciplines.


The conference is targeted at:

  • Archivists and professionals from the archives of a range of organisations, including schools, religious bodies, NGOs, companies, government institutions
  • People keeping and working with community and indigenous archives and collections
  • Records managers, information managers and data managers involved in design of recordkeeping systems, and long term retention of digital and analogue data
  • Digital archivists
  • Data curators
  • Professionals who work with design archives (e.g. architecture museums, fashion archives, etc)
  • Professionals who work with records and archives in GLAM institutions (galleries, libraries, museums).