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iso_dis_16175-1_e.pdf
pdf
Type: Standards
What you will find in this resource:
Draft International Standard (DIS) versions of the revised and updated ISO 16175 (formerly ICA-Req) released for information and comment by ICA members at the bottom of this page.
Background
The ISO 16175 suite of standards has its origins in a project sponsored by the International Council on Archives (ICA) and the Australasian Digital Recordkeeping Initiative (ADRI) between 2006 and 2008. This project produced the three-part Principles and Functional Requirements for Records in Electronic Office Environments (ICA, 2008).
Part 1 was an ‘Overview and statement of principles’; Part 2 was ‘Guidelines and functional requirements for digital records management systems’; and Part 3 was ‘Guidelines and functional requirements for records in business systems’. These three documents were subsequently fast-tracked for adoption by the International Standards Organization and were published, with some amendments, in 2010/11 as ISO 16175:1-3. When ISO 16175 came under systematic review in 2016/17 it was decided to restructure, consolidate and update the documents into a new two-part ISO standard under a new title: Information and documentation — Processes and functional requirements for software for managing records .
The new Part 1, Functional requirements and associated guidance for any applications that manage digital records, combines, consolidates and updates content from the old Parts 2 and 3 of ISO 16175: 2010/11. The new Part 2, Guidance for selecting, designing, implementing and maintaining software for managing records, draws on the content of the old ISO 16175, Part 1, together with some content from the withdrawn ISO/TR 15489-2: 2001 (Information and Documentation – Records Management – Guidelines).
The two draft documents available here were distributed for balloting by member nations of ISO TC46/SC11 (Committee on Records Management and Archives) in January 2019.
The results of the ballots will be considered at the annual meeting of TC46/SC11 in Ottawa, Canada in early May 2019. If the results of the ballots are to approve the documents, final (hopefully relatively minor) revisions to the drafts will be made based on comments received during the balloting process. The revised documents will then either be published by ISO or will go for a further round of balloting as FDIS (Final Draft International Standard) documents if more extensive revisions are required.
Subject to approval from these processes it is hoped that the new editions of ISO 16175, parts 1 and 2 will be published by ISO in late 2019.
Members who are familiar with the old ICA-Req/ISO 16175 will notice that these new drafts are updated, substantially restructured and greatly simplified. It is important to note that the primary audience for Part 1 (the model functional requirements) is IT professionals and project managers who are required or encouraged to include good digital recordkeeping functionality in business applications that they are procuring or developing. It is a means by which records professionals can seek to exert a positive influence on the making and keeping of good digital records at the software design/acquisition stage by alerting those responsible for such projects in organizations to the existence of authoritative, internationally agreed model requirements for records functionality. As such, considerable effort has been made to produce a standard that speaks to this target audience in their language, rather than in the jargon of archivists/records professionals. The primary audience for Part 2 (the process/implementation guidance for records software) is records professionals.
The ICA’s Liaison to ISO TC46/SC11 is carried out by Adrian Cunningham, from Australia. Adrian is happy to receive comments and questions on the DIS drafts from ISO members until the end of April 2019. Any comments or suggestions received will then be considered at the annual plenary in Ottawa in May 2019. Adrian can be contacted at cunningham@ica.org .
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