8. Célébration des réalisations du réseau ICA depuis 2012

Wednesday 7 September - Next Day

SESSION 3.5 ICA PROGRAMME COMMISSION PROJECTS AND ACHIEVEMENTS PART 1

Date : Wednesday 7 September 2016 11:45-13:15

Room : 308

P063 Visualising Information with RAM iSquares

Available in languages ENG

For a century "information" has been theorized and defined by information scientists and yet its nature remains obscure and highly contested. This alternative event will provide "new visions" -- actual images -- of information that have emerged from an empirical research project, more details at http://www.isquares.info/ram-study.html. Employing a visual data-gathering method known as the draw-and-write technique, approximately 450 research participants both students and records and archives professionals were asked “What is information?” between April and September 2015 by drawing upon a 4" by 4" piece of paper, coined an information square or iSquare, for short. The drawings of information were analysed using compositional interpretation and a framework of graphic representations by Engelhardt to determine how participants envision information and the implications of the renderings for RAM. The results of the research will be reported in the presentation. Three separate elements are included: 

• Presentation - Includes an overview of the project; presentation of the findings and implications for the RIM disciplines. It will include hands-on participation by attendees working on the iSquares under the supervision of the Presenter  (90 minutes)
• iSquare Exhibit - Available throughout ICA . An artful display of approximately 400 iSquares
• Hands-on Activity - Available throughout ICA. An opportunity for all records and archives professionals to draw an iSquare and contribute to the iSquare Exhibit and research. And, over the duration of the conference the drawings will be rearranged to highlight different themes from the findings, showing that there are many answers to the question “What is information?” Please view the exhibition posted on the Hands-on Activity

Pauline JOSEPH

Pauline JOSEPH, Curtin University, Australia

Dr. Pauline Joseph is a Lecturer in records and archives management at the Department of   Information Studies, Faculty of Humanities. She is also the Graduate   Coordinator, for the Department of Information Studies. She   graduated from Curtin University of Technology with an Honours degree in 1991   and acquired a Doctor of Philosophy from the University of Western Australia   in 2011. Pauline   has worked for the past 20 years in the provision of corporate information management services in both government and private sectors. Prior to her career move to Curtin University, she last held the position of Information   and Records Manager at Shell Development Australia. Dr. Joseph other research projects include an investigation into the sustainability   of community-based information practices using the motor sport community as a   case study. Dr   Joseph’s profile has further   details on her teaching, research interests and publication history to date, see: http://oasisapps.curtin.edu.au/staff/profile/view/P.Joseph

Thursday 8 September - Previous Day - Next Day

SESSION 5.4 PROGRAMME COMMISSION PROJECTS AND ACHIEVEMENTS PART 2

Date : Thursday 8 September 2016 09:50-11:20

Room : HALL E5

Presentations : P098 / P099 / P100

P098 Sharing the ICA Advocacy Expert Group achievements

Available in languages ENG

The ICA established the Advocacy Expert Group in April 2014 to develop and implement archival and records management advocacy. Under the auspices of the ICA Program Commission, the Advocacy Expert Group develops programs and strategies for promoting awareness and empowerment of archives and records management within society, having an active presence in communities, on internet and social media, as well as surveying, developing and managing resources on advocacy. The ICA Advocacy Experts act as advocacy advisers when the ICA needs expert opinion as well as sponsors or liaison for advocacy projects initiated by other parts of the ICA network. Our presentation will give an overview of two successful projects achieved by the Advocacy Expert Group during its first two years: the promotion of the Universal Declaration on Archives (UDA), and the development of an advocacy database of events and resources. The Universal Declaration on Archives developed by the ICA, was unanimously adopted by the membership in 2010 in Oslo and officially adopted by the UNESCO on November 10, 2011. It is a multilingual and multicultural document holding principles. It is a powerful and succinct statement, about the relevance and importance of records, addressed to the general public. It outlines the connections between records and good governance, basic human rights, cultural and community identity, history and heritage. It details the unique characteristics of archives and their management requirements to ensure ongoing access. The UDA recognizes the collective responsibility of all in the management of archives and is a call to action in order to seek engagement by governments, decision makers and the general public. This aspirational document became a key pillar of the ICA outreach and advocacy activities. The Advocacy Expert Group maximized the potential of the UDA online register made available to individuals and professionals signing to show their support for the Declaration.

Claude ROBERTO

Claude ROBERTO, International Council on Archives (ICA), Canada

Dr. Claude Roberto worked as a Private Records Archivist for the Government of Alberta, Canada, where she developed various programs, including Francophone archives, women sources, religious archives, architectural drawings. She received in 1985 a Ph.D. from the University of Alberta where she has taught for 20 years.  She was Director of the Bureau Canadien des Archivistes, responsible for developing the Canadian Rules for Archival Description, and she has represented the Association des Archivistes du Québec on the Section of Professional Associations (SPA) of the ICA since 2012. She is the SPA Newsletter Editor and joint Secretary on the SPA Bureau. She has chaired the Advocacy Expert Group of the ICA since its creation in 2014. She serves on national and international steering committees and gives presentations around the world. Her books as author or co-author include: Guide for Oblate Archives, The Diaries of Bishop Grandin, Family Histories, Documenting Francophone Alberta. Her fields of interest include archival advocacy, archival education, developing and implementing strategies, international rules for archival description, archives representing minority groups, and the ever-changing role of archivists. She received in 2003 the Queen Elizabeth II Golden Jubilee Medal for outstanding service to Canada.

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P099 Developing a Toolkit for the Analysis of Information Culture

Available in languages ENG

This paper reports on progress towards developing an information culture toolkit, a deliverable from the PCOM funded project, Learning to Walk the Talk. The paper will provide an introduction to the prototype toolkit and describe its individual components. The aim of the Learning to Walk the Talk project is to help archivists and records/information managers understand and apply the key concept of information culture as part of next generation recordkeeping practice. The concept of information culture relates to values, attitudes and behaviours that influence the ways in which information is managed. Every organisation has an information culture, no matter where in the world it is located, what capability and capacity it has, and what its mission and functions are. How individuals understand their recordkeeping duties, what kind of information they prefer (e.g., formal vs. informal, textual vs. pictorial), with whom they share information, how much trust they place on existing recordkeeping systems: these are some of the questions that may reveal the cultural dimensions of managing information. Dimensions will vary enormously, and it is essential to be able to analyse and understand those dimensions in order to develop context appropriate recordkeeping systems and strategies. In 2015, project team members visited the national archival authorities in Fiji, Australia, Brazil and the Netherlands, interviewing staff members in each institution. The main purpose of these interviews was two-fold. Firstly, to analyse the information culture of those institutions, and secondly, to develop a methodology that could be replicated by archivists in order to analyse the information cultures of organisations in their jurisdictions. The four archival authorities were all concerned with transitioning from a paper to a digital environment, but were at very different stages in the transition process. Their locations in such diverse regions meant that there were considerable disparities in terms of resourcing, capability and capacity, not to mention significant cultural variation.

Gillian OLIVER, Fiorella FOSCARINI, Joanne EVANS, Eric BOAMAH

Gillian OLIVER, Victoria University of Wellington, New Zealand

Gillian Oliver, PhD is Director of the Master of Information Studies programme at Victoria University of Wellington, New Zealand. Her professional practice background spans information management in the United Kingdom, Germany and New Zealand. Her research interests reflect these experiences, focusing on the information cultures of organisations. She is the co-author (with Fiorella Foscarini) of the book Records Management and Information Culture: Tackling the People Problem (Facet, 2014) and is currently leading research funded by the International Council on Archives (ICA) to develop an information culture toolkit for archival authorities. She is Honorary Research Fellow at the Humanities Advanced Technology and Information Institute, University of Glasgow and at The Open Polytechnic of New Zealand. She is a member of Archives New Zealand’s Archives Council. She has been a member of the New Zealand Library and Information Management Journal editorial board since 2006, and is co-Editor-in-Chief of Archival Science

Fiorella Foscarini, University of Toronto, Canada

Fiorella Foscarini is an associate professor in the Faculty of Information at the University of Toronto, Canada. In 2014-16, she taught in the Department of Media Studies at the University of Amsterdam, The Netherlands. Fiorella holds a PhD in Archival Science from the School of Library, Archival and Information Studies at the University of British Columbia in Vancouver. Before joining academia, she worked as senior archivist for the European Central Bank in Frankfurt am Main, Germany; prior to that, she was Head of the Records Office and Intermediate Archives at the Province of Bologna, Italy. In her teaching and research, she uses diplomatics, rhetorical genre studies, and information culture concepts to explore issues related to the creation, management, and use of records in organizational contexts.

Joanne Evans, Monash University, Australia

Dr Joanne Evans is a Senior Lecturer in the Faculty of Information Technology, Monash University, and co-ordinator of the Records Continuum Research Group, part of the Faculty's Centre of Organisational and Social Informatics. Her research explores the multifarious roles metadata plays in creating, managing, and sustaining information and recordkeeping infrastructure and systems, particularly in community settings.She is particularly interested in inclusive archival design methodologies for sustainable living archives, and received an ARC Future Fellowship in 2014 to pursue her Connecting the Disconnected: Co-designing Integrated and Inclusive Recordkeeping and Archival Networks research program

Eric Boamah, The Open Polytechnic of New Zealand, New Zealand

Eric Boamah is a Lecturer in Information and Library Studies at the Open Polytechnic of New Zealand. He was one of ICA’s Flying Reporters in the 2012 ICA Congress in Brisbane Australia. He is currently the Web Administrator for ICA Section for Education and Training SAE. Eric had his First Degree in Information Studies with Linguistics from the University of Ghana in 2005. He received a European Union Erasmus Mundus Scholarship to complete his Masters in Digital Library Learning, with a consortium of three European Universities; Oslo University College, Norway; Tallinn University, Estonia and Parma University, Italy, in 2009. In the same year, Eric received a Vice Chancellor’s Strategic Research Scholarship to undertake his PhD with Victoria University of Wellington, New Zealand. Eric’s PhD study explored contextual factors influencing the management and preservation of digital cultural heritage resources in Ghana, which falls in the broader area of digital preservation and cultural heritage.

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SESSION 5.4 / P100 Public Services & Outreach and Appraisal: two new expert groups

Available in languages ENG

The ICA Programme Commission has established a number of Expert Groups to initiate, develop and implement archives and records management in specific areas of importance and interest for archives including Advocacy, Digital Records Management and Archive Buildings and Environments. This presentation anticipates the establishment and development of two new Expert Groups – the Public Services Expert Group, which will focus on access and public services and the Legal Affairs Expert Group, which will focus on legal issues affecting archives and records management and our professional issues which impact on legal matters, including legislation. Finally the presentation will discuss the Appraisal Expert Group, its work with the UNESCO/PERSIST Guidelines for the selection of digital content for long-term preservation by heritage institutions and the future work of the Expert Group.

Normand CHARBONNEAU

Normand CHARBONNEAU, Vice President Programme, International Council on Archives; Library and Archives Canada / Bibliothèque et Archives Canada, Canada

Normand Charbonneau est Sous-ministre adjoint et Chef de l’exploitation à Bibliothèque et Archives Canada depuis avril 2015. M. Charbonneau œuvre dans le milieu des archives depuis plus de 30 années. Il a acquis une solide expérience au service des Archives nationales du Québec, puis de Bibliothèque et Archives nationales du Québec, où il a assumé plusieurs postes de direction, dont celui de directeur général des Archives nationales du Québec de 2012 à 2015. Il a enseigné à l’Université du Québec à Montréal et à l’Université Laval à Québec. De plus, il a publié des articles sur des sujets tels les archives photographiques et la gouvernance documentaire et présenté des conférences tant au Canada qu’à l’extérieur de son pays.

Il a été impliqué au sein de l’Association des archivistes du Québec (AAQ), du Conseil canadien des archives (CCA), de l’Association internationale des archivistes francophones (AIAF) et du Comité de pilotage du Portail international d’archivistique francophone (PIAF). Il est Vice-président au programme de l’ICA depuis avril 2016.

Normand Charbonneau has been Assistant Deputy Minister and Chief Operation Officer at Library and Archives Canada since April 2015. Mr Charbonneau has been a professional in the Archival world for the past 30 years. He acquired an extensive experience with the Archives nationales du Québec and Bibliothèque et Archives nationales du Québec, where he held several management positions such as Director General of the Archives nationales du Québec from 2012 to 2015. He taught at the Université du Québec in Montréal, and at Université Laval in Quebec City. He has also published various papers on subjects such as photographic archives and documentary governance, and has spoken at various conferences in Canada and abroad.

He has also been actively involved in the Association des archivistes du Québec (AAQ), the Canadian Council of Archives (CCA), the Association internationale des archivistes francophones (AIAF). He has been the International Council on archives (ICA) Vice President Programme since April 2016.

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SESSION 6.2 SECTION ON UNIVERSITY AND RESEARCH INSTITUTION ARCHIVES

Date : Thursday 8 September 2016 11:45-13:15

Room : HALL E1+2

P112 Collaboration and Support: Highlighting the work of the Section on University and Research Institution Archives (SUV)

Available in languages ENG

Open discussion, willingness to share best practices (and problems), and a genuine interest in cooperation are the hallmarks of the annual conferences of the SUV. Although not the only initiative of the Section, they have been a primary means by which the Section has advanced the understanding of complex problems facing academic and research archivists and by which archivists have built bridges with other professionals. Most importantly, they have reignited archivists' passion for the archival enterprise while demonstrating the value of archival theory and practice to broader communities. Given the breadth and scope of the mandate for university archives, the themes of the conferences have been varied to respond to emerging issues and take advantage of collaborations possible at geographically disparate sites. Three panelists will provide insights into the debates and ideas generated over the last three SUV conferences."The New Age Archivist: Managing Records and Archives in a Digital World." This 2013 conference explored the range of early attempts at electronic records management in the 1980s to current research on preservation and ensuring authenticity, and it reassessed expectations for appraisal and description.  Additionally, presentations considered how new technologies can assist with archival outreach while becoming a means of reconciliation and connecting people to their history. "Research and Scientific Archives." With a focus on research and scientific archives, this 2014 conference explored the issue of large datasets of (often international and multi-disciplinary) research, and how to collect, file, appraise and value both research papers and raw scientific data. One compelling theme was that of partnerships between archives and research laboratories, and the issues surrounding the sometimes uncertain relationship between the archivist/historian and the scientist; as well as the preservation of data from the hard sciences and medicine, and managing data involving human subjects.

To be advised, Nicola LAURENT, Cheryl AVERY

To be advised

Nicola LAURENT, Project Archivist, Find & Connect, University of Melbourne, Australia

Nicola Laurent is the Project Archivist on the Find & Connect web resource team at the eScholarship Research Centre, University of Melbourne. Nicola has been a member of the team since mid-2014 and her current research interest is the digital preservation of access via persistent links, particularly to library catalogues and archival collections. Nicola is also interested in finding new accessible ways to disseminate the information available on the Find & Connect web resource via digital humanities tools.
 
Nicola completed her Masters of Business Information Systems Professional at Monash University, Melbourne at the end of 2013, qualifying as a librarian, archivist and record-keeper. Her study included a semester at Simmons College, Boston to gain an international perspective on library management, digital stewardship and archival theory. As an active new professional within Melbourne, Nicola is the Communications Officer for the Australian Society of Archivists Victorian Branch, about to start her term as a Councillor for the Australian Society of Archivists and is one of the recipients of the ICA’s New Professional bursary for 2016.

Cheryl AVERY (presenter), University of Saskatchewan, Canada

Cheryl Avery has been an archivist since 1983, working in Ottawa at the National Archives of Canada and in Saskatchewan.  She joined the staff of the University of Saskatchewan Archives in 1991 and served as University Archivist.  She has been a member of the National Archival Appraisal Board since 1995; was elected Vice-chair of the Canadian Council of Archives, and was co-chair of the Canadian Archival Information Network Steering Committee, responsible for developing the national archival collections database, Archives Canada. 

Erica TITKEMEYER (author), University of North Carolina, USA

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SESSION 7.2 ICA PROGRAMME COMMISSION PROJECTS AND ACHIEVEMENTS PART 3

Date : Thursday 8 September 2016 15:05-16:35

Room : HALL E1+2

Presentations : P127 / P128 / P129

P127 My brothers' keeper: a case study of the incontrovertible value of professional associations and long term relationships

Available in languages ENG

The environment for recordkeeping in the Pacific is extremely harsh. Unforgiving tropical conditions, frequent natural disasters, meager resources, dilapidated buildings, and a very low understanding of the role/value of records can combine to stifle/suffocate Pacific archivists and information managers. In such a climate, collaboration and co-operation are key to breaking the bonds of such impediments. This case study will examine how professional associations, co-operation, collaboration, and consensus building have enabled the National Archives of Fiji (NAF) to boost its public engagement by five hundred (500) per cent, its staffing by fifty two (52) per cent, and its budget by one hundred and forty five (145) per cent. These numbers may seem far-fetched or even comical; but we feel they are just the beginning of our efforts to: 1)    connect our people with their heritage; 2)    unlock the potential of Fiji’s history; 3)    improve the level of recordkeeping/information management throughout the public sector; 4)    and increase access to information.

Helen WALKER (presenter)

Helen WALKER, National Archives of Australia, Australia

Helen Walker is Director of the International and Strategic Liaison Section at the National Archives of Australia. Helen also holds the office of Treasurer of the Pacific Regional Branch of the ICA (PARBICA) and has delivered training in the PARBICA Recordkeeping for Good Governance Toolkit in Tonga, Samoa, Spain and Australia. Helen lead the final development of implementation guidelines and training products to support ICA-Req and was the National Archives of Australia Project Manager for the ICA 2012 Congress.   Helen has a Graduate Diploma in Archives and Records Management from Monash University and has almost 20 years of experience in a variety of roles with the National Archives of Australia. Helen was appointed to the ICA’s Programme Commission (PCOM) in 2012 and is a regular member of professional programme committees.

Opeta ALEFAIO (author)

Opeta ALEFAIO, National Archive of Fiji, Fiji

Opeta Alefaio has worked at the National Archives of Fiji since 2004. He was educated in Fiji and Australia (Melbourne). Currently he serves as the Director of the National Archives of Fiji and the President of the Bureau of the Pacific Regional Branch of the International Council on Archives (PARBICA).

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P128 Archival cooperation in Iberoamerica: experience and networks

Available in languages SPA

No puede decirse que el tema de la cooperación internacional para el desarrollo de la archivística en Iberoamérica sea una novedad. No obstante, al día de hoy no sabemos a ciencia cierta qué se ha hecho, qué iniciativas han existido o cuáles siguen vigentes. De acuerdo con estas experiencias, sería interesante resaltar cuáles han sido las fortalezas e identificar las dificultades. En esta presentación propongo un breve recorrido por las principales estrategias cooperativas en materia archivística a nivel iberoamericano, como, por ejemplo, la Red de Archivos Diplomáticos Iberoamericanos (RADI), el programa Iberarchivos-ADAI o los proyectos de la misma Asociación Latinoamericana de Archivos (ALA), por mencionar unas cuantas iniciativas. Lejos de establecer un ajuste de cuentas, el objetivo de la ponencia es dar a conocer los proyectos realizados y resaltar sus alcances, identificar los retos y las tareas heredadas y, por último, lanzar algunas propuestas a desarrollar en un futuro próximo.

Mercedes DE VEGA

Mercedes DE VEGA, AGN México, Mexico

Es Doctora en Historia por El Colegio de México. Funge como Directora General del Archivo General de la Nación (AGN), y en junio de 2015, la Asamblea General Ordinaria de la Asociación Latinoamericana de Archivos, la designo como Presidenta de su Comité Directivo para el periodo 2015-2019.

Incansable promotora del patrimonio documental mexicano como registro puntual de la historia y herramienta para la rendición de cuentas. Su trayectoria profesional combina la docencia, la investigación y la administración pública, destacando como profesora en el área de Ciencia Política a nivel licenciatura, maestría y doctorado en la Universidad Autónoma Metropolitana, ponente y organizadora en foros nacionales e internacionales, e integrante del Sistema Nacional de Investigadores y del Servicio Exterior Mexicano. Autora, editora y coordinadora de numerosos proyectos editoriales y de investigaciónentre los que destaca la magna exposición “Paseo en mapa. Explorando las claves de América Latina”, que fue parte del programa para celebrar el bicentenario de la Independencia de México y centenario de su Revolución, exhibida en Santiago de Chile, Montevideo, Guadalajara, Quito y Río de Janeiro. Antes de su nombramiento en el AGN fue Directora General del Acervo Histórico Diplomático de la Secretaría de Relaciones Exteriores, donde coordinó varias veces la Red de Archivos Diplomáticos Iberoamericanos.

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P129 Access to archives of organizations of faith traditions

Available in languages ENG

Since ICA has published its Principles of Access to Archives (2012) the worldwide community of archivists have a general standard giving guidelines to fulfill the major tasks: to enable people in need for information from the archives to access the relevant archival documents. Moreover, the Principles not only address the archivists, but all actors dealing with archives as producers, legislators, owners of archives of both public and private entities. Without stating explicit regulations the Principles address the essential issues to be taken into consideration by all actors creating, proceeding or using information kept in archives. Particular attention is given to archives documenting human rights violations.As the Principles do not only address to archives of governments and public administrations, archivists of private entities are called to review the Principles as well, among them, many archivists of archives of religious or faith organizations and institutions. The variety of this group is large. Mainly in the European tradition churches are often closely linked to the State. Hence their archives access rules often follow those in force for public administration archives. Many other religious traditions, Christian or non-Christian, are not linked with the State; they consider their institution being a private organization. Therefore, its archives are seen as private archives. However, religious organizations endeavour to have an impact on society, on politics and legislation, on moral and education, on reconciliation of people and on peace between nations, on social development and on overcoming violence and poverty. The documentary evidence of all these activities is kept in their archives. To the extent churches and religious organizations are seeking public impact, they are called to rethink their access policies.

More than only this: organizations of faith traditions acting in open and democratic societies should learn that the opening of their archives has an immediate impact on the credibility and trustworthiness of the organization itself.

Hans VON RUETTE

Hans VON RUETTE, World Council of Churches, Switzerland

Living in Berne, Switzerland Historian and archivist Archivist at Swiss Federal Archives 1995-2009 Archivist at World Council of Churches 2010-Teaching archival science at Haute école de gestion, Geneva 2006-2012 Teacher archival science at Hochschule für Technik und Wirtschaft, Chur/Zürich 2009-

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SESSION 8.5 SECTION ON BUSINESS ARCHIVES

Date : Thursday 8 September 2016 17:00-18:30

Room : HALL E6

P151 The SBA and Sustainability of Business Archives in Digital and Global Environments: Encouraging "Glocal" Engagement in Archives Services

Available in languages ENG

The Section on Business Archives (SBA) is a professional section within the ICA that supports “the preservation and use of business archives worldwide.” Originating as a committee on business records, the section was formed in 1990 as the Section on Business and Labour Archives (SBL), but was renamed in October 2014 to underline its focus on business archives. The new SBA has a five-part mission to: “promote collaboration and communication between business archives, communicate the value of business archives, develop guidelines on the care of business archives, encourage access to and use of business archives, and co-operate with public archives which keep business records.” In order to achieve this mission, the SBA holds annual symposiums on various themes. The theme of the annual symposium for 2016, was “sustainability.” This theme has been continued in this panel with the hope of celebrating the SBA’s name change and furthering discussion on and interest in business archives on a wider scale.

The panel includes presentations from three notable corporate archives: HSBC Asia Pacific Archives in Hong Kong, Intesa Saopaolo Group Archives in Italy, and the Archives Group of Toyota Motor Corporation in Japan. Each of the three presentations will showcase cutting-edge initiatives in global business archives management and the ways in which the archives keep up with ongoing societal change in today’s increasingly digital and globalized world. In doing so, the panel will thus explore the vital role of sustainability in contemporary business archives management.

Helen SWINNERTON, Yuko MATSUZAKI, Francesca PINO, Takeshi HASEGAWA

Helen Swinnerton, The Hongkong and Shanghai Banking Corporation Limited, Hong Kong, China

Helen Swinnerton leads the archives and heritage management programmes of HSBC in the Asia-Pacific region.  Helen is a professional archivist with a Masters in Archives and Records Management from the University of Liverpool. She is active in the international professional arena as Secretary General, UNESCO Memory of the World Committee Asia Pacific and is also a Director of the Hong Kong Archives Society.

Yuko Matsuzaki, Shibusawa Eiichi Memorial Foundation, Japan

Dr. Yuko Matsuzaki earned a PhD from Nagoya University and is a Registered Archivist of the Japan Society for Archival Science. She is currently the Business Archives Specialist at the Information Resources Center, part of the Shibusawa Eiichi Memorial Foundation and a leading institution in archival affairs in Japan. Yuko has been a bureau member of the Section for Business Archives of the ICA since 2008 and is involved in a variety of activities in order to promote archival best practices in Japan, including being a board member of the Business Archives Association of Japan, which was established in 1981. Her English language publications include: “75 Years of Toyota: Toyota Motor Corporation’s Latest Shashi and Trends in the Writing of Japanese Corporate History,” in Crisis, Credibility and Corporate History. Alexander Bieri, ed. Liverpool University Press (ICA Studies 1), 2014; and “Identities and Communities: Archives and Corporate Identity in a Changing Business Environment: The Case of the Kao Corporation,” in Comma. 2013 (1).

Francesca Pino, Intesa Sanpaolo, Italy

Francesca Pino, historian and archivist, is head of the Intesa Sanpaolo Group Archives. Formerly (1984-2001) head archivist at BCI – Banca Commerciale Italiana then merged into Intesa Sanpaolo Group. She taught archival science at the State University of Milan from 2002-2009. Member of the Advisory Board of EABH – European Association for Banking and Financial History (since its foundation in 1990) and of the Steering Committee of ICA/SBA (since 2005). In 2015, Intesa Sanpaolo together with Pirelli Foundation hosted the ICA / SBA Annual Conference in Milan, on the subject “Creating the Best Business Archive – Achieving a Good Return on Investment”. Her publications include several archive guides, records editions as well as historical assays: see the website http://progettocultura.intesasanpaolo.com/en/archivio-storico/pubblicazioni

Takeshi Hasegawa, Toyota Motor Corporation, Japan

Mr. Takeshi Hasegawa has been the Archives Group manager, Toyota Motor Corporation, Japan, since 2015. Before leading the Archives Group, he worked as a curator at Toyota Commemorative Museum of Industry and Technology, Nagoya City (2013-2014) and Toyota Automobile Museum, Nagakute City (2005-2012). He has also been a steering committee member of the Business Archives Association of Japan since 2015. His professional writings include a special exhibition guide brochure about "Henry Ford and the Model T: Birth of a Car for the Masses" with cooperation of the Henry Ford Museum. Takeshi earned a bachelor's degree in literature from Meiji University, Tokyo.

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Friday 9 September - Previous Day

SESSION 9.1 ICA PROGRAMME COMMISSION PROJECTS AND ACHIEVEMENTS PART 4

Date : Friday 9 September 2016 09:50-11:20

Room : Auditorium

Presentations : P166 / P167 / P168

P166 ICA FIDA - Helping archivists to help themselves in low resourced environments 2010-2016

Available in languages ARA CHI ENG FRA KOR RUS SPA

The Fund for the Development for the International Development of Archives (FIDA) - established at  the request of the ICA Executive Board  first met  in Washington in 2010.  The objective was to assist colleagues in those countries who, for whatever reason, could not support the development of their archives and who needed assistance. FIDA is complimentary to PCOM, which addresses issues of more general application.

FIDA has shown in its first six years of operation that it has made a difference to the development of particularly low-resourced groups of archivists, records managers and archives across the world. It is about real life projects that have an immediately positive impact on the ground. It Is intensely practical.

The FIDA programme enables archivists of whatever sort, as long as they are members of ICA,to propose developments which they themselves require and to apply for a small grant from the FIDA Trustees. This is often  done in collaboration  with the ICA branches but also addresses  the needs of particular archives. It has helped colleagues in Africa, the Caribbean, the Middle East, South East Asia, south eastern Europe and the small islands of the Pacific. It has helped with  training in preservation, including the preservation of  audio-visual and digital materials and in national and local record keeping and supported advocacy initiatives for new archival legislation. With a little money archivists can do a lot.

This presentation will be a panel with some of the successful candidates. It will show ICA's continuing commitment to improve the situation for archivists in low-resourced environments.

Sarah TYACKE, Helen WALKER

Sarah TYACKE, ICA, United Kingdom

Dr.Sarah Tyacke CB, D Litt, FRHistS Distinguished Senior Fellow, School of Advanced Study, University of London is chair of the Fund for the International Development  of Archives (FIDA) of the ICA and chair of the International Records Management Trust (IRMT). She is a former Keeper of Public Records for the UK government (chief executive of the National Archives 1992-2005) and more recently  has advised archival colleagues in Finland, Switzerland, South Africa Singapore and the United Arab Emirates amongst others. She has  contributed from time to time to the work of  ICA since 1992.

Ms Helen WALKER (helen.walker@naa.gov.au), Director of the International and Strategic Liaison Section, National Archives of Australia, Australia             

Helen Walker is Director of the International and Strategic Liaison Section at the National Archives of Australia. Helen also holds the office of Treasurer of the Pacific Regional Branch of the ICA (PARBICA) and has delivered training in the PARBICA Recordkeeping for Good Governance Toolkit in Tonga, Samoa, Spain and Australia. Helen lead the final development of implementation guidelines and training products to support ICA-Req and was the National Archives of Australia Project Manager for the ICA 2012 Congress.   Helen has a Graduate Diploma in Archives and Records Management from Monash University and has almost 20 years of experience in a variety of roles with the National Archives of Australia. Helen was appointed to the ICA’s Programme Commission (PCOM) in 2012 and is a regular member of professional programme committees.

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P167 ICA's Africa Programme

Available in languages ARA CHI ENG FRA KOR RUS SPA

This session will report on the ICA’s Africa Programme. It will be introduced by Jamaâ Baida, co-chair of the Programme, with an overview of progress on the workplan from the Programme’s secretary. The session will then take a closer look at some the Programme’s recent initiatives: Mpho Ngoepe will report on the current international work on curriculum review and how it will feed into the Programme's strategic objectives; Esther Olembe will discuss the impact of the ICA mission to Cameroon in December 2015; and Hermelinde Lanza will outline plans to revive the activity of the CENARBICA regional branch.

Jamaâ BAIDA, Mpho NGOEPE, Esther OLEMBE, Hermelinde LANZA

Jamaâ BAIDA, Archives of Morocco, Morocco

Jamaâ BAIDA, diplômé de l'Université Mohammed V de Rabat et de l'Université de Bordeaux III, il est depuis 1982 enseignant-chercheur à l'Université Mohammed V-Rabat. Ancien secrétaire général de l’Association Marocaine pour la Recherche Historique (AMRH), membre-fondateur et coordinateur du Groupe d'Etudes et de Recherches sur le Judaïsme Marocain (GREJM), membre du Groupe de Recherche Islamo-Chrétien (G.R.I.C).  Il est également membre du comité de rédaction de Hespéris-Tamuda et ancien directeur de la revue La Recherche Historique. Il est auteur et co-auteur de plusieurs ouvrages et d'une soixantaine  d'articles portant sur l’Histoire Contemporaine et l’histoire du Temps Présent. En 2011, il a été nommé directeur des Archives du Maroc par Sa Majesté le Roi Mohammed VI.

Mpho NGOEPE, University of South Africa, South Africa

Mpho Ngoepe is an associate professor in the Department of Information Science at the University of South Africa. Prior to his current position at Unisa, Prof Ngoepe has worked for the United Nations Children’s Fund, Auditor-General South Africa and the National Archives of South Africa. Prof Ngoepe is serving in the national committee of the South African Society of Archivists (2009-2017) and the board of Eastern and Southern Regional Branch of the International Council on Archives (2009-2017) and the Council of Gauteng Provincial Archives (2015-2017). He has published widely on archives and records management, as well as three award winning anthologies of Northern Sotho short stories.

Esther OLEMBE, Ecole Superieure Des Sciences et Techniques de L'information et de la Communication (ESSTIC), Cameroun

Hermelinde LANZA, Institut National des Archives du Congo, Republique Democratique Du Congo

Née à BUTA, dans l’actuelle province du Bas-Uele en République Démocratique du Congo, Hermelinde LANZA Doodoo, Directrice Générale de l’Institut National des Archives du Congo (INACO), mère de quatre  enfants, est détentrice d’un diplôme d’Etudes Approfondies en Histoire de l’Université Paris I (Panthéon Sorbonne).
Avant d’occuper ses actuelles fonctions à l’INACO, Hermelinde LANZA Doodoo était Directrice Générale Adjointe, puis Directrice Générale par intérim des Archives  Nationales du Congo (ARNACO), avec le grade de Conservateure en Chef Adjointe, de 2002 jusqu’à la mise en œuvre de la réforme qui a conduit à la transformation des ARNACO, ancien service spécialisé du Ministère de la Culture et des Arts, en un établissement public doté de la personnalité juridique dénommé INACO.
Le projet INACO est, en effet, un ambitieux chantier d’un Etat qui a pris conscience aussi bien des travers de la crise archivistique qu’il a connue et continue à connaitre, que de l’intérêt culturel, voire économique, politique et stratégique d’une administration rigoureuse des archives dans le processus qui mène vers son émergence.
Depuis sa nomination en décembre 2015, Hermelinde LANZA fait de la matérialisation de la réforme en court un challenge qu’elle est déterminée à relever.

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P168 Progressing your PCOM Project

Available in languages ARA CHI ENG FRA KOR RUS SPA

ICA's Programme Commission (PCOM) has a sum of money in its annual budget to award to members (and their partners) to fund projects which meet PCOM's goals and criteria. We want to attract more and better applications for this funding in the up-coming PCOM cycle. This presentation will outline PCOM's goals, particularly with reference to project funding, and introduce the criteria which applications need to meet in order to receive funding. The presentation will also explain how PCOM members and Secretariat staff support and monitor project progress from initial project ideas to successful launch of a new PCOM-funded or endorsed product to the international archival and recordkeeping field.

Margaret CROCKETT, Monique NIELSEN

Margaret CROCKETT, Deputy Secretary General Programme, International Council on Archives, United Kingdom

Margaret Crockett has been Deputy Secretary General of ICA since 2010. She was Secretary of the CITRA Bureau until 2012 when she became Secretary of the Programme Commission (PCOM). Since then she has been responsible for supporting the Vice President Programme and PCOM members in planning and delivering ICA's professional programme including leading on publicising and processing the project funding programme. When she is not working for ICA Margaret is a consultant Archivist and Records Manager working on a range of hands-on projects in the UK and overseas. She recently published a basic textbook, "The No-Nonsense Guide to Archives and Recordkeeping".

Monique Nielsen, International Council on Archives, France

Monique is an archivist and records manager who has worked in the information and records management profession for more than 20 years and has experience in Australian local, state and federal governments, private enterprise and higher education. More recently she has advised government agencies on their information management requirements and helped develop the National Archives of Australia's digital maturity measurement tool Check-up Digital and the NAA's government-wide Digital Continuity 2020 Policy. She is currently on secondment for 12 months, as Programme Officer to the ICA in Paris. In this role she has worked with the Programme Commission (PCOM) and ICA members to strengthen the role of the ICA's Expert Groups, implement the Africa Programme, support PCOM-funded projects around the world and to develop the programme for the ICA Congress in Seoul.

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